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10 15 12 City Council AgendaROLL CALL ORDER FOR MEETING OF 10/15/2012 Jones, Lynch, Resnick, Sutton, Braig, Buol, Connors CITY OF DUBUQUE,IOWA CITY COUNCIL MEETING Historic Federal Building 350 W. fith Street October 15, 2012 Council meetings are video streamed live and archived at www.citvofdubuaue.ora /media and on Dubuque's CityChannel on the Mediacom cable system at Channel8 (analog) and 97.2 (digital). REGULAR SESSION 6:30 PM PLEDGE OFALLEGIANCE MOMENT OF SILENCE May the spirit of wisdom keep our hearts and rands open aswe endeavor to serve the common good. PROCLAMATION(S) 1. 1Atrite Cane Safety Day (October 15, 2012) White Cane Safety Day Proclamation, 2. Make a Difference Day (October 27, 2012) Make a Difference Day Prodamation 3. DollarlAise Month (O CIO ber 2012) 4. Veterans Appreciation Month (November 2012) Veterans FnnrPriatinn l:lnnth Prnriamatinn CONSENT ITEMS The consent agenda items are considered to be routine and non - controversial and all consent itemswill be normally voted upon in a single motion without any separate discussion on a particular item. If youwould liketo discuss one of the Consent Items, please go to the microphone and be recognized by the Mayor and state the itemyou would like removedfromthe Consent Agenda for separate discussion and consideration. 1. Minutes and Reports Submitted Arts and Cultural Affairs Advisory Commission of 8/28, Cable TV Commission of 9/5, City Council Proceedings of 10/1, Proofs of Publication for City Council Proceedings of 9117 and 9124 Suggested Disposition: Receive and File ,Nis Comm issi nn Mini Res 8/2$ Cable TV M ini R es . City Council P roceedi nas 10/1 proof - City Council P roceedin as 9/17 proof - City Council P roreedinns 9/ Ott 2. Notice of Claims and Suits Jennifer Cooper for loss of income, Archie Ralston for vehicle damage, CynthiaThomasfor personal injury, Top Block & Brick for materials supplied Suggested Disposition: Receive and File; Refer to City Attorney Cooper Claim_ Ralston Claim Thom as Claim Ton Block Claim 3. Disposition of Claims Jennifer Cooper for lost income, Janice Even for vehicle damage, Cynthia Thomas for personal injury. Suggested Disposition: Receive and File; Concur IGAP Claims, 4. Government Finance Officers Association (GFOA) Correspondence from Government Finance Officers Association (GFOA) awarding the City of Dubuque the Distinguished Budget Presentation Award for the Fiscal Year 2013 Annual Budget and a Certificate of Recognition to Budget Director Jennifer Larson for having achieved this award. Suggested Disposition: Receive and File GFOA Award 5. Iowa Department of Public Health Correspondence from State Public Health Dental Director Bob Russell advising that the City has been awarded the 2011 Water Fluoridation Quality Award by the Centers for Disease Control and the U.S. Department of Health and Human Services. Suggested Disposition: Receive and File IDPH Fluoridation Award 6. Preservation Iowa - 2012 Preservation at Its Best Awards Press release announcing that the City of Dubuque has received two 2012 Preservation at Its Best awards for the Historic Millwork District Complete Streets Project and a shared award for the rehabilitation of the Washington Neighborhood Rowhouses located at 1765 -1795 Washington Street. Suggested Disposition: Receive and File Preservation Iowa Awards Press Release, 7. Iowa Supreme Court Advisory Committee on Rules of Civil Procedure Correspondence from Iowa Chief Justice Mark S. Cady advising that City Attorney Barry Lindahl has been appointed as a co -chair to the Supreme Court Advisory Committee on Rules of Civil Procedure. Suggested Disposition: Receive and File Lindahl Appointment Letter, 8. Dubuque Food Co -op - Letter of Support City Manager submitting a Letter of Support for the Dubuque Food Co -op and its development in the Historic Millwork District. Suggested Disposition: Receive and File; Approve Letter to Andy Mozena of Dubuque Food Coop, 9. Multicultural Family Center Annual Report City Manager transmitting the 2011 -2012 Annual Report for the Multicultural Family Center. Suggested Disposition: Receive and File Multicultural Family Center Annual Report-MVM Memo, Staff Memo , Annual Report - MFG, 10. Partial Release of Mortgages - 2264 Washington Street City Manager recommending approval of the release of mortgages held by the City of Dubuque on the easterly 27 feet of the Jayson D. Eichman property located at 2264 Washington Street. RESOLUTION Releasing certain mortgages on Lot 2 Bee Branch Subdivision No. 8, in the City of Dubuque, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Bee Branch Property Acquisition - Eichman Partial Release of Property -MVM Memo Staff Memo Partial Release of Mortgage - Resolution Bee Branch Property Acquisition - Map 11. Safe Routes to School Project (SRTS) - Rejection of Bid City Manager recommending approval to reject the one competitive bid received for the Safe Routes to School project due to lack of City funding to cover the required local match costs. RESOLUTION Rejecting all competitive bid proposals received for the Safe Routes to School Project, Iowa DOT Project No. SRTS -U -2100 (663) -8U -31 Changed Suggested Disposition: Receive and File; Adopt Resolution(s) Safe Routes to School Project Relection of Bid -MVM Memo, Staff Memo, Resolution, 12. PEG Capital Expenditure Request City Manager recommending approval of the Cable TV Commission recommendations for funding from the Public, Educational, and Government (PEG) Capital Grant for Access Equipment and Facilities up to $10,000 for the City of Dubuque to purchase two tapeless solid -state video cameras to produce programming for CityChannel Dubuque. Suggested Disposition: Receive and File; Approve PEG Capital Expenditure Request -MVM memo, Staff Memo , City of Dubuque Grant Application, 13. Iowa Economic Development Authority (IEDA) Communications from the Iowa Economic Development Authority (IEDA) informing the City of 1) Amendment No. 2 to the Community Development Block Grant Program Contract No. 08- DRIFWP -203; and 2) that the IEDA intends to amend its Community Development Block Grant (CDBG) Contract 08- DRIF -WP -203 with the City by adding a Supplemental CDBG award for watershed planning. Suggested Disposition: Receive and File; Refer to City Manager IEDA CDBG Amendment IEDA CDBG Watershed Amendment 14. U.S. Economic Development Administration (EDA) Correspondence from Robert Olson, Regional Director for the U.S. Economic Development Administration (EDA) advising the City that its application for the Bee Branch Disaster Resiliency Project has been selected through EDA's competitive application review process for further consideration for funding. Suggested Disposition: Receive and File; Refer to City Manager EDA Bee Branch Funding Letter, 15. Sustainable Strategies DC / Ferguson Group - Contract Renewal City Manager recommending that the City continue the contract with Sustainable Strategies DC and the Ferguson Group through December 2012, to review and provide strategic advice on grant writing as it pertains to alternative funding sources for City projects and initiatives. Suggested Disposition: Receive and File; Approve Sustainable Strategies /Ferquson Group Contract Renewal -MVM Memo Staff Memo 16. Human Rights Commission Commissioner Judie Root submitting her resignation to the Human Rights Commission. Suggested Disposition: Receive and File; Accept Resignation Root Resignation Letter, 17. Confidential Account Clerk City Manager recommending approval of the elimination of the vacant Head Ramp Cashier position and the creation of one additional Confidential Account Clerk position in the Parking Division. Suggested Disposition: Receive and File; Approve Confidential Account Clerk -MVM Memo, Staff Memo, 18. Improvement Contracts! Performance, Payment and Maintenance Bonds Drew Cook & Sons contract for the SEP Green Alley Project (17th -18th Between Jackson & White Streets and 16th - 17th Between Jackson and Washington Streets); Klauer Construction contract for the Historic White Water Creek Bridge Restoration Project Phase 4 Wood Decking. Suggested Disposition: Receive and File; Approve Drew Cook & Sons Contract Klauer Construction Contract, 19. Alcohol and Tobacco License Applications City Manager recommending approval of annual liquor, beer, wine and tobacco licenses as submitted. RESOLUTION Approving applications for beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits RESOLUTION Approving applications for retail cigarette /tobacco sales permits, as required by Iowa Code 453A.47A. Suggested Disposition: Receive and File; Adopt Resolution(s) Liquor License Renewals -MVM Memo, Police Memo, Liquor /Beer Resolution, Tobacco Resolution, ITEMS TO BE SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. Request for Bid - ARC Transfer Center Phase I Project City Manager recommending initiation of the bidding process for the construction of the ARC Transfer Center Phase I Project, and further recommends that a public hearing be set for November 5, 2012. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids (ARC Transfer Center Phase I Canopy - 2012 Project) Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/5112 ARC Transfer Center RFB -MVM Memo Staff Memo Resolution, Notice of Hearing and Bidders, 2. Sale of Property - 2513 -2515 White Street City Manager recommending that a public hearing be set for November 5, 2012, to consider the sale of city -owned property at 2513 -2515 White Street to James Ferring. RESOLUTION of Intention to dispose of City -owned property, specifically, Northerly 35 feet of the Westerly 170 feet of Lot 227 in Davis Farm, a part of Dubuque, in the City of Dubuque, County of Dubuque, Iowa, according to the recorded plat thereof, 2513 -2515 White Street Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/5/12 Sale of 2513 -2515 White Street -MVM Memo, Staff Memo, Resolution, 3. Well Field Electrical Upgrades Project City Manager recommending initiation of the bidding process for the Well Field Electrical Upgrades Project, and further recommends that a public hearing be set for November 5, 2012, to approve to the plans and specifications. RESOLUTION Preliminary approval of the specifications, form of contract, and estimated cost; setting date of public hearing on the specifications, form of contract, and estimated cost; and ordering the advertisement for bids (Well Field Electrical Upgrades Project) Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/5112 Well Field Electrical Upgrades Proiect -MVM Memo Staff Memo Resolution, Notice of Public Hearing Notice to Bidders, Approval of Specifications for 1115/12, BOARDS /COMMISSIONS Applicants are invited to address the City Council regarding their desire to serve on the following Boards /Commissions; applicant appointments will be made at the next City Council meeting. Appointments to the following Boards /Commissions Arts and Cultural Affairs Advisory Commission One 3 -Year term through June 30, 2015 (Vacant term of King) Business Professional District Applicants: Mary Bridget Corken, 469 Emmett St. Apt. 26 Tom Farley, 491 W 4th St. Gina Siegert, 405 Southern Ave. Housing Com mission One 3 -Year term through September 9, 2015 (Vacant term of Kapler) Applicant: Patricia Foster, 3565 Lunar Dr. Housing Trust Fund Advisory Committee One 3 -Year term through September 8, 2012 (Expiring term of Hingtgen) Applicant: Doris Hingtgen, 309 Hill St. Safe Community Advisory Committee One 1 -Year term through December 31, 2012 (Vacant term of Elkins) Applicant: Christopher J. Welch, 164 Main St. Boards Overview Sheet, Boards Latest Listing, Arts and Cultural Affairs Advisory Commission Applications, Housing Commission Application Housing Trust Fund Application, Safe Community Advisory Committee Application, PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. SUSPEND THE RULES 1. General Obligation Bonds Series 2012E (General Corporate Purposes) Proof of publication on notice of public hearing to consider the issuance of not to exceed $700,000 General Obligation Bonds and the City Manager recommending approval. RESOLUTION Instituting proceedings to take additional action for the authorization and issuance of not to exceed $700,000 General Obligation Bonds, Series 2012E Suggested Disposition: Receive and File; Adopt Resolution(s) $700,000 General Obligation Bonds Series 2012E - MVM Memo, Staff Memo, Bond Counsel Letter Resolution, Proof of Publication 2. General Obligation Bonds Series 2012E (Essential Corporate Purposes) Proof of publication on notice of public hearing to consider the issuance of not to exceed $4,000,000 General Obligation Bonds and the City Manager recommending approval. RESOLUTION Instituting proceedings to take additional action for the issuance of not to exceed $4,000,000 General Obligation Bonds, Series 2012E Suggested Disposition: Receive and File; Adopt Resolution(s) $4,000,000 General Obligation Bonds Series 2012E - MVM Memo, Staff memo, Bond Counsel Letter, Resolution, Proof of Publication 3. General Obligation Urban Renewal Bonds Series 2012E Proof of publication on notice of public hearing to consider the issuance of not to exceed $12,000,000 General Obligation Urban Renewal Bonds and the City Manager recommending approval. RESOLUTION Instituting proceedings to take additional action for the authorization and issuance of not to exceed $700,000 General Obligation Bonds, Series 2012E Suggested Disposition: Receive and File; Adopt Resolution(s) $12,000,000 General Obligation Urban Renewal Bonds - MVM Memo, Staff Memo, Bond Counsel Letter, Resolution, Preliminary Official Statement POS for Council Review - Series I, Proof of Publication 4. Bowling & Beyond Dubuque, Inc. Proof of publication on notice of public hearing to consider approval of an agreement with Bowling & Beyond Dubuque, Inc., to terminate its lease of City land at 1860 Hawthorne Street and the City Manager recommending approval. RESOLUTION approving an Agreement to Terminate Leases with Bowling & Beyond Dubuque, Inc. for a building located in the Greater Downtown Urban Renewal District Suggested Disposition: Receive and File; Adopt Resolution(s) Bowling & Beyond -MVM Memo, Staff Memo, Resolution Agreement To Terminate Leases, Proof of Publication, REINSTATE THE RULES This action limits discussion to the City Council. ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Convention and Visitors Bureau - Quarterly Report Director Keith Rahe to provide an update on the activities of the Dubuque Convention and Visitors Bureau. Suggested Disposition: Receive and File CVB Report, 2. Dubuque Community School District - Race to the Top Grant Associate Superintendent Lynne Devaney to present an overview of Dubuque Community Schools' Race to the Top Grant Application and the City Manager recommending Mayor and City Council approval of a show of support for the grant application. Suggested Disposition: Receive and File; Council Race to the Top Grant Application -MVM Memo Race to the Top Overview 3. General Obligation Refunding Bonds Series 2012G - Advertisement of Sale City Manager recommending approval of the suggested proceedings for directing sale of the $950,000 General Obligation Refunding Bonds, Series 2012G, awarding the Bonds to the best bidder and redemption of the outstanding General Obligation Bonds, Series 2002C. RESOLUTION Directing sale of General Obligation Refunding Bonds, Series 2012G RESOLUTION Authorizing the redemption of outstanding General Obligation Bonds, Series 2002C, dated December 1, 2002, of the City of Dubuque, Iowa, and directing Notice of Redemption Suggested Disposition: Receive and File; Adopt Resolution(s) 1950,000 General Obligation Refunding Bonds Series 2012G Advertisement of Sale - MVM Memo, Staff Memo, Directing Sale - Resolution, Advertisement of Sale - Redemption Resolution, 4. Port of Dubuque Watermain Extension Project - Award of Contract City Manager recommending award of the Port of Dubuque Watermain Extension Project contract to Tschiggfrie Excavating, Inc. RESOLUTION Awarding public improvement contract for the Port of Dubuque Watermain Extension Project Suggested Disposition: Receive and File; Adopt Resolution(s) Port of Dubuque Watermain Extension Protect -MVM Memo Staff Memo, Resolution Bid Tab 5. Debt Management Policy City Manager recommending approval of a Debt Management Policy. Suggested Disposition: Receive and File; Approve Debt Management Policy -MVM Memo, Staff Memo, Debt Management Policy, 6. Bus Storage and Maintenance Facility City Manager recommending approval of the selection of 11W for the Site Selection Study and Environmental Analysis for a Bus Storage and Maintenance Facility and approve City staff to enter into contract negotiations. Suggested Disposition: Receive and File; Approve Bus Storage and Maintenance Facility -MVM Memo Staff Memo 7. National League of Cities Voting Delegates Correspondence from the National League of Cities requesting that the City designate a voting delegate and alternate voting delegate for the upcoming National League of Cities Annual Business meeting on December 1, 2012. Suggested Disposition: Receive and File; Council NLC Delegates Credentials Form, COUNCIL MEMBER REPORTS PUBLIC INPUT At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law. CLOSED SESSION Pending Litigation and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa