Safe Routes to Schools_Rejection of Bids
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Safe Routes to School Project - Rejection of Bids
DATE: October 1, 2012
Bids were solicited for a Safe Routes to School Project through the Iowa Department of
Transportation. Only one bid was received, which was 134% over the engineer's
estimate of $60,783.
City Engineer Gus Psihoyos recommends City Council approval to reject the one
competitive bid received for the Safe Routes to School project due to lack of City
funding to cover the required local match costs.
Engineering staff talked to the Iowa Department of Transportation Systems Planning
staff to see if this project could be let locally and they approved. Iowa DOT states that
project can be let locally since the estimate is under $100,000. Engineering plans to
follow the process to let the project locally.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/7AAh kt1&1
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manage
FROM: Gus Psihoyos, City Engineer
DATE: September 28, 2012
SUBJECT: Safe Routes to School Project — Rejection of Bids
INTRODUCTION
Dubuque
hfrd
Ai-America City
11111,
2012
The enclosed resolution authorizes the rejection of all competitive bid proposals for the
Safe Routes to School Project SRTS -U -2100 (663) — 8U -31.
BACKGROUND
The Engineering Department solicited bids for a Safe Routes to School Project (SRTS)
through the Iowa Department of Transportation (IDOT). The project included speed
reduction flashing beacons and a high visibility crosswalk at one location. The locations
are as follows:
Speed Reduction Flashing Beacon locations
Educational Institution
Street Affected
Current Speed
Reduced Speed
Resurrection
Elementary School
Asbury Road
35/30
25
Eisenhower Elementary
School
John F. Kennedy Road
35
25
Marshall Elementary
School
Rhomberg Avenue
30
25
Eleanor Roosevelt
Middle School
Radford Road
35
25
Enhanced High Visibility Crosswalk Location
Educational Institution
Street Affected
Resurrection Elementary School
Asbury Road
DISCUSSION
Bids were received through the Iowa Department of Transportation. One bidder
responded and the bid was 134% over the engineer's estimate of $60,783. Below is a
summary of the bid received:
Bidder
Amount of Bid
KWS, Inc. — Cedar Falls, IA
$142,493.86
As a result of the high bid received, Engineering staff talked to IDOT Systems Planning
staff to see if this project could be let locally. IDOT states that project can be let locally
since the estimate is under $100,000. Engineering plans to follow the process to let the
project locally. Hopefully this results in much better pricing.
RECOMMENDATION
I recommend that the City Council reject the one competitive bid proposal received for
the Safe Routes to School Project SRTS -U -2100 (663) — 8U -31due to lack of City
funding to cover the required local match costs of the proposed public improvements.
REQUESTED ACTION
recommend that the City Council reject the competitive bid proposal received through
adoption of the enclosed resolution for the Safe Routes to School Project SRTS -U -2100
(663) — 8U -31.
Prepared by Jon Dienst, Civil Engineer II
Cc: Jenny Larson, Budget Director
Kelly Larson, Human Rights Director
Jane Smith, Engineering Assistant II
Nathan Steffen, Engineering Technician
2
RESOLUTION NO. 278 -12
REJECTING ALL COMPETITIVE BID PROPOSALS RECEIVED FOR THE SAFE
ROUTES TO SCHOOL PROJECT, IOWA DOT PROJECT NO. SRTS -U -2100 (663) -
8U -31
Whereas, competitive sealed bid proposals have been submitted by contractors
for the Safe Routes to School Project SRTS -U -2100 (663) - 8U -31, (the Project); and
Whereas, said competitive sealed bid proposals for the Project were opened and
read by the Iowa Department of Transportation on the 18th day of September, 2012; and
Whereas, the City Council has deemed it advisable to reject all competitive bid
proposals for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. All of the bid proposals for the Project are hereby rejected.
Passed, approved and adopted this 15th day of October, 2012
Attest:
Roy D. Buol, Mayor