Well Field Electrical Upgrades
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Authorize Public Bidding for the Well Field Electrical Upgrades Project
CIP #740-2310, Fund Balance - $172,380
DATE: October 1, 2012
Water Department Manager Bob Green recommends initiation of the bidding process
for the Well Field Electrical Upgrades Project, and further recommends that a public
hearing be set for November 5, 2012, to give approval to the plans and specifications.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
had
All-America City
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2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
DATE: October 1, 2012
SUBJECT: Authorize public bidding for the Well Field Electrical Upgrades Project CIP #740-2310 , Fund Balance -
$172,380
INTRODUCTION
The attached Resolutions authorize the bidding procedure for the Well Field Electrical Upgrades Project.
BACKGROUND
The conductors for the shallow well field were installed in 1956 and are 56 years old. The conductors for Well #6 were
installed in 1935 and are 77 years old. The conductors for Well #7 were installed in 1939 and are 73 years old. All the
conductors are buried and subject to moist ground conditions. The conductor insulation has deteriorated over the years.
Recent resistivity tests on the conductors reveal that the insulation is decomposing. The capacity of the conductors is
diminished and future safety and ability to conduct required amperage is at risk.
The conductors are installed on a 2300 volt system and originate from the south end of the Eagle Point Water Plant building.
They can be powered either from the power company grid or the water plant standby generator set. Splice points exist at the
water plant and AY. McDonald Park. The replacement of conductors will eliminate some of the splice points.
Since electrical code installation requirements have changed with time, we will be utilizing directional drilling of casing piping.
This method of installation does not require extensive digging and can be performed during winter months.
The installation routes involve several construction obstacles or constraints. The route to the A.Y. McDonald Park parallels
Hawthorne Street. The old cable reportedly lies beneath Hawthorne Street. New cable will be laid parallel and north of the
paved surface. This route will avoid considerable paved roadway surface on Hawthorne Street and avoid the paved parking
surface serving Riverside Bowl.
The point of connection at the A.Y. McDonald Park junction station will involve some excavation but this will eliminate an
existing splice and a junction manhole that presently has groundwater intrusion.
The route to the Rhomberg site parallels the railroad tracks and the water plant building. The new conductor location will be
to the west of the railroad tracks where room is available for boring pits and fewer existing utilities will be encountered. The
conductor path would be sited along the green space between the tracks and Rhomberg and possible pass beneath Lincoln
Avenue at the northerly end.
The Shiras site conductor crosses the track heading west and then crosses Rhomberg to the alley between Rhomberg and
Lincoln Avenue. The new conductors would follow this route down the alley to the well house.
DISCUSSION
The schedule forthe project is as follows:
Initiate Public Bidding Process: October 15, 2012
Publish Notice to Bidders, Advertise for Bids: October 19, 2012
Notice of Public Hearing on Plans & Specifications: October 19, 2012
Public Hearing on Plans & Specifications: November 5, 2012
Receipt of Bid Proposals (Bid Letting): November 8, 2012
Award Construction Contract: November 19, 2012
Project Completion Date: March 31, 2013
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the specifications for the Well Field Electrical Upgrades
Project, and to establish the date of November 5, 2012 for the public hearing on the specifications for this program and
hereby authorize the City Clerk to advertise for bid proposals.
PROJECT COST - BUDGET IMPACT
The estimate of probable cost for the Well Field Electrical Upgrades is as follows:
Estimated Construction Cost $173,700.00
Contingencies $ 17,370.00
Engineering Design & Inspection Fees $ 39,920.00
Total Estimated Project Cost $230,990.00
The project funding summary is as follows:
CIP NO.
740 -2310
FUND DESCRIPTION
Well Field Electrical Upgrades
AMOUNT BUDGETED
$193,610.00
BUDGET DEFICIT
$ 37,380.00*
*The price of copper has increased since the preliminary engineering study was performed.
It is being recommended that this budget deficit be absorbed with the surplus funds currently in the following CIP:
CIP NO.
740 -2310
FUND DESCRIPTION
Electrical Usage Integrated Sustainability Monitoring
CURRENT BALANCE
$ 62,746
ACTION TO BE TAKEN
The City Council is requested to establish the date of the Public Hearing on the specifications for this program and to
authorize the City Clerk to advertise for proposal through the adoption of the enclosed Resolutions.
Prepared by:
cc:
Jacqueline Rodriguez
Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Jacqueline Rodriguez, Water Plant Manager
File
RESOLUTION NO. 283 -12
WELL FIELD ELECTRICAL UPGRADES PROJECT
PRELIMINARY APPROVAL OF THE SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON THE
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed specifications, form of contract and estimated cost for the construction
cost for the project to replace the well field electrical conductors are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 5th day of November, 2012, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be published
not less than four days nor more than twenty days prior to the date of such hearing. At
the hearing, any interested person may appear and file objections to the proposed
specifications, form of contract, or estimated cost of the Project.
The Well Field Electrical Upgrades project is hereby ordered to be advertised for
bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the improvements
herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not less than four but not more than forty -five days before the date for
filing bids before 10:00 a.m. on the 8th day of November, 2012. Bids shall be opened
and read by the City Clerk at 10:00 a.m. and will be submitted to the City Council for
final action at the public hearing at 6:30 p.m. on the 19th day of November, 2012, in the
Historic Federal Building Council Chambers (Second Floor), 350 West 6th Street,
Dubuque, Iowa.
Passed, adopted and approved this 15th day of October, 2012.
Attest:
Kevi
irnstahl, City Cleft
Roy D. Buo/ Mayor
NOTICE OF PUBLIC HEARING ON THE SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST FOR THE WELL FIELD ELECTRICAL UPGRADES
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed specifications, form of contract and estimated cost for
the Well Field Electrical Upgrades Project, in accordance with the provisions of Chapter
th
26, Code of Iowa, at 6:30 p.m., on the 5 day of November, 2012, in the Historic
th
Federal Building Council Chambers (Second Floor) 350 West 6 Street, Dubuque,
Iowa. Said proposed specifications, form of contract and estimated cost are now on file
in the office of the City Clerk. At said hearing any interested person may appear and file
objections thereto.
The scope of the Project is as follows:
Provides the funding for the replacement power conductors and conduit serving the
Shallow Well Field located in the A. Y. McDonald Park, deep well #6 on Rhomberg
Avenue and deep well #7 on Shiras Avenue.
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerkâs office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
th
Published by order of the City Council given on the 15 day of October, 2012.
Roy D. Buol, Mayor
Attest: Kevin Firnstahl, City Clerk
1t 10/19
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WELL FIELD ELECTRICAL UPGRADES PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 10:00 a.m. on November 8,
2012, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 10:00 a.m. on November 8, 2012, at City
Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by
the City Council (Council) at its meeting on November 19, 2012. The City of Dubuque,
Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by March 31, 2013.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10 %) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on a state - chartered or federally chartered bank, or a certified
share draft drawn on a state - chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the plans and specifications may be obtained at Tri-
State Blue Print & Framing, 696 Central Avenue, Dubuque, Iowa 52001. Telephone
563 - 556 -3030; facsimile: 563 - 556 -1525. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
The Eagle Point Water Plant Well Fields Electrical Upgrade 2012 project consists of
directional boring of 3980 LF of 4" HDPE electrical conduit from the Eagle Point Water
Plant to three of the City of Dubuque's well locations. The project also includes the
installation of 60 LF of bored and jacked 16" steel casing across a Canadian Pacific
Railway ROW, the furnishing and installation of PCC electrical pulling vaults and 2400
volt electrical conductors to supply power from the Eagle Point Water Plant to each of
three well locations. The project will include crossing a U.S. Army Corps of Engineers
levee.