10 15 12 Clerk's Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, October 15, 2012, at 6:30 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1 -3
Roy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in req�ular session at 6:30 p.m. on October 15, 2012 in
ing
the Historic Federal Build, 350 W. 6t Street. / /
Present: Mayor Ig ol; Council Members Briig, Conr s Jor1 Lyric Re4ri ,
Mon; City Manager Var .Milligen, City Attorn�e dahl
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Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the
common good.
PROCLAMATION(S)
White Cane Safety Day (October 15, 2012)
Make a Difference Day (October 27, 2012)
DollarWise Month (October 2012). Accepted by Mayor Buol
Veterans Appreciation Month (November 2012) /
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CONSENT ITEMS
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1. Minutes and Reports Submitted
Arts and Cultural Affairs Advisory Commission of 8/28, Cable TV Commission of 9/5,
City Council Proceedings of 10/1, Proofs of Publication for City Council Proceedings of
9/17 and 9/24
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Jennifer Cooper for loss of income, Archie Ralston for vehicle damage, Cynthia Thomas
for personal injury, Top Block & Brick for materials supplied
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
Jennifer Cooper for lost income, Janice Even for vehicle damage, Cynthia Thomas for
personal injury.
Suggested Disposition: Receive and File; Concur
4. Government Finance Officers Association (GFOA)
Correspondence from Government Finance Officers Association (GFOA) awarding the
City of Dubuque the Distinguished Budget Presentation Award for the Fiscal Year 2013
Annual Budget and a Certificate of Recognition to Budget Director Jennifer Larson for
having achieved this award.
Suggested Disposition: Receive and File
5. Iowa Department of Public Health
Correspondence from State Public Health Dental Director Bob Russell advising that the
City has been awarded the 2011 Water Fluoridation Quality Award by the Centers for
Disease Control and the U.S. Department of Health and Human Services.
Suggested Disposition: Receive and File
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6. Preservation Iowa - 2012 Preservation at Its Best Awards
Press release announcing that the City of Dubuque has received two 2012 Preservation
at Its Best awards for the Historic Millwork District Complete Streets Project and a
shared award for the rehabilitation of the Washington Neighborhood Rowhouses
located at 1765 -1795 Washington Street.
Suggested Disposition: Receive and File
7. Iowa Supreme Court Advisory Committee on Rules of Civil Procedure
Correspondence from Iowa Chief Justice Mark S. Cady advising that City Attorney Barry
Lindahl has been appointed as a co -chair to the Supreme Court Advisory Committee on
Rules of Civil Procedure.
Suggested Disposition: Receive and File
8. Dubuque Food Co -op - Letter of Support
City Manager submitting a Letter of Support for the Dubuque Food Co -op and its
development in the Historic Millwork District.
Suggested Disposition: Receive and File; Approve
9. Multicultural Family Center Annual Report
City Manager transmitting the 2011 -2012 Annual Report for the Multicultural Family
Center.
Suggested Disposition: Receive and File
10. Partial Release of Mortgages - 2264 Washington Street
City Manager recommending approval of the release of mortgages held by the City of
Dubuque on the easterly 27 feet of the Jayson D. Eichman property located at 2264
Washington Street.
RESOLUTION g Releasing certain mortgages on Lot 2 Bee Branch
Subdivision No. 8, in the City of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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11. Safe Routes to School Project (SRTS) - Rejection of Bid
City Manager recommending approval to reject the one competitive bid received for the
Safe Routes to School project due to lack of City funding to cover the required local
match costs.
RESOLUTION Q Rejecting all competitive bid proposals received for the
Safe Routes to School Project, Iowa DOT Project No. SRTS -U -2100 (663) -8U -31
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. PEG Capital Expenditure Request
City Manager recommending approval of the Cable TV Commission recommendations
for funding from the Public, Educational, and Government (PEG) Capital Grant for
Access Equipment and Facilities up to $10,000 for the City of Dubuque to purchase two
tapeless solid -state video cameras to produce programming for CityChannel Dubuque.
Suggested Disposition: Receive and File; Approve
13. Iowa Economic Development Authority (IEDA)
Communications from the Iowa Economic Development Authority (IEDA) informing the
City of 1) Amendment No. 2 to the Community Development Block Grant Program
Contract No. 08- DRIFWP -203; and 2) that the IEDA intends to amend its Community
Development Block Grant (CDBG) Contract 08- DRIF -WP -203 with the City by adding a
Supplemental CDBG award for watershed planning.
Suggested Disposition: Receive and File; Refer to City Manager
14. U.S. Economic Development Administration (EDA)
Correspondence from Robert Olson, Regional Director for the U.S. Economic
Development Administration (EDA) advising the City that its application for the Bee
Branch Disaster Resiliency Project has been selected through EDA's competitive
application review process for further consideration for funding.
Suggested Disposition: Receive and File; Refer to City Manager
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15. Sustainable Strategies DC / Ferguson Group - Contract Renewal
City Manager recommending that the City continue the contract with Sustainable
Strategies DC and the Ferguson Group through December 2012, to review and provide
strategic advice on grant writing as it pertains to alternative funding sources for City
projects and initiatives.
Suggested Disposition: Receive and File; Approve
16. Human Rights Commission
Commissioner Judie Root submitting her resignation to the Human Rights Commission.
Suggested Disposition: Receive and File; Accept Resignation
17. Confidential Account Clerk
City Manager recommending approval of the elimination of the vacant Head Ramp
Cashier position and the creation of one additional Confidential Account Clerk position
in the Parking Division.
Suggested Disposition: Receive and File; Approve
18. Improvement Contracts / Performance, Payment and Maintenance Bonds
Drew Cook & Sons contract for the SEP Green Alley Project (17th -18th Between
Jackson & White Streets and 16th -17th Between Jackson and Washington Streets);
Klauer Construction contract for the Historic White Water Creek Bridge Restoration
Project Phase 4 Wood Decking.
Suggested Disposition: Receive and File; Approve
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19. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco licenses
as submitted.
RESOLUTION Approving applications for beer, liquor, and /or wine permits,
as required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION a9D Approving applications for retail cigarette /tobacco sales
permits, as required by Iowa Code 453A.47A.
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS TO BE SET FOR PUBLIC HEARING
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1. Request for Bid - ARC Transfer Center Phase I Project
City Manager recommending initiation of the bidding process for the construction of the
ARC Transfer Center Phase I Project, and further recommends that a public hearing be
set for November 5, 2012.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for bids (ARC
Transfer Center Phase I Canopy - 2012 Project)
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/5/12
2. Sale of Property - 2513 -2515 White Street
City Manager recommending that a public hearing be set for November 5, 2012, to
consider the sale of city -owned property at 2513 -2515 White Street to James Ferring.
RESOLUTION Resolution of Intention to dispose of City -owned property,
specifically, Northerly 35 feet of the Westerly 170 feet of Lot 227 in Davis Farm, a part
of Dubuque, in the City of Dubuque, County of Dubuque, Iowa, according to the
recorded plat thereof, 2513 -2515 White Street
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/5/12
3. Well Field Electrical Upgrades Project
City Manager recommending initiation of the bidding process for the Well Field Electrical
Upgrades Project, and further recommends that a public hearing be set for November 5,
2012, to approve to the plans and specifications.
RESOLUTION Preliminary approval of the specifications, form of contract,
and estimated cost; set ing date of public hearing on the specifications, form of contract,
and estimated cost; and ordering the advertisement for bids (Well Field Electrical
Upgrades Project)
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/5/12
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BOARDS /COMMISSIONS
Appointments to the following Boards /Commissions
1. Arts and Cultural Affairs Advisory Commission
One 3 -Year term through June 30, 2015 (Vacant term of King)
Business Professional District
Applicants:
Mary Bridget Corken, 469 Emmett St. Apt. 26
Tom Farley, 491 W 4th St.
Gina Siegert, 405 Southern Ave.
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2. Housing Commission
One 3 -Year term through September 9, 201 (Vacant term of Kapler)
Applicant:
Patricia Foster, 3565 Lunar Dr.
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3. Housing Trust Fund Advisory Committee
One 3 -Year term through September 8, 2016Expiring term of Hingtgen)
Applicant:
Doris Hingtgen, 309 Hill St.
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4. Safe Community Advisory Committ
One 1 -Year term through December 31
Applicant:
Christopher J. Welch, 164 Main St.
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(Vacant term of Elkins)
PUBLIC HEARINGS
SUSPEND THE RULES
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1. General Obligation Bonds Series 2012E (General Corporate Purposes)
Proof of publication on notice of public hearing to consider the issuance of not to exceed
$700,000 General Obligation Bonds and the City Manager recommending approval.
RESOLUTION L Instituting proceedings to take additional action for the
authorization and issuance of not to exceed $700,000 General Obligation Bonds, Series
2012E
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. General Obligation Bonds Series 2012E (Essential Corporate Purposes)
Proof of publication on notice of public hearing to consider the issuance of not to exceed
$4,000,000 General Obligation Bonds and the City Manager recommending approval.
RESOLUTION ' O`7 Instituting proceedings to take additional action for the
issuance of not to exceed $4,000,000 General Obligation Bonds, Series 2012E
Suggested Disposition: Receive and File; Adopt Resolution(s)
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3. General Obligation Urban Renewal Bonds Series 2012E
Proof of publication on notice of public hearing to consider the issuance of not to exceed
$12,000,000 General Obligation Urban Renewal Bonds and the City Manager
recommending approval.
RESOLUTION pC c 42 Instituting proceedings to take additional action for the
authorization and issuance of not to exceed $12,000,000 General Obligation Bonds,
Series 2012E
Suggested Disposition: Receive and File; Adopt Resolution(s)
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4. Bowling & Beyond Dubuque, Inc.
Proof of publication on notice of public hearing to consider approval of an agreement
with Bowling & Beyond Dubuque, Inc., to terminate its lease of City land at 1860
Hawthorne Street and the City Manager recommending approval.
RESOLUTION �, ' Approving an Agreement to Terminate Leases with Bowling
& Beyond Dubuque, Inc. for a building located in the Greater Downtown Urban Renewal
District
Suggested Disposition: Receive and File; Adopt Resolution(s)
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REINSTATE THE RULES
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ACTION ITEMS
Convention and Visitors Bureau - Quarterly Report
rector Keith Rahe to provide an update on the activities of the Dubuque Convention
and Visitors Bureau.
Suggested Disposition: Receive and File
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2. Dubuque Community School District - Race to the Top Grant
Associate Superintendent Lynne Devaney to present an overview of Dubuque
Community Schools' Race to the Top Grant Application and the City Manager
recommending Mayor and City Council approval of a show of support for the grant
application.
Suggested Disposition: Receive and File; C
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3. General Obligation Refunding Bonds Series 2012G - Advertisement of Sale
City Manager recommending approval of the suggested proceedings for directing sale
of the $950,000 General Obligation Refunding Bonds, Series 2012G, awarding the
Bonds to the best bidder and redemption of the outstanding General Obligation Bonds,
Series 2002C.
RESOLUTION Directing sale of General Obligation Refunding Bonds,
Series 2012G ge- RESOLUTION Authorizing the redemption of outstanding General
Obligation Bonds, Series 2002C, dated December 1, 2002, of the City of Dubuque,
Iowa, and directing Notice of Redemption
Suggested Disposition: Receive and File; Adopt Resolution(s) '/1 991/1gbb
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4. Port of Dubuque Watermain Extension Project - Award of Contract
City Manager recommending award of the Port of Dubuque Watermain Extension
Project contract to Tschiggfrie Excavating, Inc.
RESOLUTION Awarding public improvement contract for the Port of
Dubuque Watermain Extension Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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5. Debt Management Policy
City Manager recommending approval of a Debt Management Policy.
Suggested Disposition: Receive and File; Approve
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6. Bus Storage and Maintenance Facility
City Manager recommending approval of the selection of IIW for the Site Selection
Study and Environmental Analysis for a Bus Storage and Maintenance Facility and
approve City staff to enter into contract negotiations.
Suggested Disposition: Receive and File; Approve
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7. National League of Cities Voting Delegates
Correspondence from the National League of Cities requesting that the City designate a
voting delegate and alternate voting delegate for the upcoming National League of
Cities Annual Business meeting on December 1, 2012.
Suggested Disposition: Receive and File; Council
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COUNCIL MEMBER REPORTS
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PUBLIC INPUT
CLOSED SESSION
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa
ADJOURNMEN` — 0/1
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