Loading...
11 5 12 City Council AgendaROLL CALL ORDER FOR MEETING OF 115/2012 Lynch, Resnick, Sutton, Braig, Duo!, Connors, Jones CITY OF DUBUQUE,IOWA CITY COUNCIL MEETING Historic Federal Building 350 W. fith Street November 5, 2012 Council meetings are video streamed live and archived at www.citvofdubuaue.ora /media and on Dubuque's CityChannel on the Mediacom cable system at Channel8 (analog) and 97.2 (digital). REGULAR SESSION 6:30 PM PLEDGE OFALLEGIANCE MOMENT OF SILENCE May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the common good. PROCLAMATION(S) 1. Veterans Day (November 11, 2012) Veterans Day Prodamation 2. Philanthropy Day (November 15, 2012) Philanthropy Day Prodamation 3. Key Club Week (November 5 -9, 2012) Key Club Proclamation, 4. Hospice Month (November 2012) Hospice Month Proclamation PRESENTATION(S) 1. National Association of Development Organizations (NADO) 2012 Innovation Award Kelly Deutmey/er and Chandra Ravada of the East Central Intergovernmental Association (ECIA) to present the 2012 NADO Innovation Award to the City of Dubuque for its role in the Smarter Travel Pilot Study. ECIA ICAAP Press Release CONSENT ITEMS The consent agenda items are considered to be routine and non - controversial and all consent items will be normally voted upon in a single motion without any separate discussion on a particular item. If youwould liketo discuss one of the Consent Items, please go to the microphone and be recognized by the Mayor and state the itemyou would like removedfromthe Consent Agenda for separate discussion and consideration. 1. Minutes and Reports Submitted Art and Cultural Advisory Commission of 9/25, Building Code Board of Appeals of 10/26, City Council Proceedings of 10/15, Community Development Advisory Commission of 10/17, Dubuque County Emergency Management Commission of 8/7, Housing Commission of 9/25, Historic Preservation of 10/18 and 9/20, Library Board of Trustees of 8/23, 9/27 and Reports of 9/27 and 10/25, Long Range Planning Advisory Commission of 9/19, Transit Advisory Board of 10/11, Proof of Publication for City Council Proceedings of 10/1 Suggested Disposition: Receive and File Arts Commission Minutes 9/25 Building Code Minutes10/26 City Council Proceedings 10/15 CDAC Minutes10 /17 Dubuque Co. EMC Minutes 817 Housing Commission Minutes 9125 Historic Preservation Minutes10/18 Historic reservation Minutes 9/20 Library Board Minutes 8/23, Library Board Minutes 9/27, Library Board Update 9/27, Library Board Update 10/25, Long Range Planning Minutes 9/19, Transit Advisory Board Minutes 10/11 Proof - City Council Proceedings 10/1, 2. Notice of Claims and Suits Richard Galazin for vehicle damage, Sandra Juergens for vehicle damage, Darrell Whitt for property damage, Suggested Disposition: Receive and File; Refer to City Attorney Galazin Claim, Juergens Claim, Whitt Claim, 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Jennifer Cooper for loss of income, Rachel Galazin for vehicle damage, Sandra Juergens for vehicle damage, Archie Ralston for vehicle damage, Darrell Whitt for property damage Suggested Disposition: Receive and File; Concur ICAP Claims, 4. 2012 Brick Manhole Replacement Project Bid Package 4 - Project Acceptance City Manager recommending acceptance of the public improvements for the 2012 Brick Manhole Replacement Project Bid Package 4 as completed by Drew Cook & Sons. RESOLUTION Accepting the 2012 Brick Manhole Replacement Project Bid Package 4 and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 2012 Brick Manhole Replacement Proiect -MVM Memo, Staff Memo, Resolution, Payment Forms, 5. IBM for Smarter Electricity Iowa - Amendment to Joint Development Agreement City Manager recommending approval of an Amended Joint Development Agreement with IBM Research authorizing software licenses necessary to proceed with the Department of Energy Smart Grid Data Access Grant and reflecting a delay in the implementation dates. Suggested Disposition: Receive and File; Approve Updated Joint Development Agreement with IBM for Smarter Electricity Iowa -MVM Memo, Staff Memo , Joint Development Agreement Non - Production License, Software Invoice, 6. Sungard OSSI - Public Safety Software Contract City Manager recommending approval to enter into a contract with Sungard OSSI for the public safety software for the City of Dubuque and its partner public safety agencies. Suggested Disposition: Receive and File; Approve Public Safety Software Contract -MVM Memo, Staff Memo , 7. Alternative Services Concepts - Workers' Compensation Renewal Rates City Manager recommending approval of the renewal rates from Alternative Services Concepts for services related to the administration of the City's Worker's Compensation Program for the period October 1, 2012, through October 30, 2013. Suggested Disposition: Receive and File; Approve Workers Compensation Renewal Rates -MVM Memo, Work Comp Renewal Rates 8. Renewal Rate for Voluntary Dental Plan City Manager recommending approval of the renewal rates for the Delta Dental plan for January 1, 2013, through December 31, 2012. Suggested Disposition: Receive and File; Approve Renewal Rate for Voluntary Dental Plan -MVM Memo, Delta Dental Renewal Rates, 9. Hostess Brands WARN Notification Correspondence from Jeff Parlato, Vice President of Human Resources and Labor Relations, providing an update to the Worker Adjustment and Retraining Notification (WARN) for Hostess Brands. Suggested Disposition: Receive and File Hostess WARN Letter 10/5/12 Hostess WARN Letter 5/4/12, 10. Design Review Guidelines Update - Grant Application City Manager recommending approval of the submittal of a National Trust for Historic Preservation Funds grant to update and consolidate multiple existing design manuals into one comprehensive easy to use and understand document. RESOLUTION Authorizing grant application for NTHP Funds to update and consolidate design guideline manuals Suggested Disposition: Receive and File; Adopt Resolution(s) Grant Application for Design Review Guidelines Update -MVM Memo, Staff Memo, Resolution, Grant Application, 11. Quarterly Investment Report City Manager transmitting the September 30, 2012 Quarterly Investment Report. Suggested Disposition: Receive and File September 30, 2012 Quarterly Investment Report -MVM Memo, Staff Memo Cash Investments and Investment Earnings Summary Schedule of City Funds, Monthly Investment Summary, Schedule of Certificates of Deposit and Accrued Interest, 12. Plumbing Board Board Member Dan Harris submitting his resignation from the Plumbing Board. Suggested Disposition: Receive and File; Accept Resignation Harris Resignation Letter, 13. Iowa Economic Development Authority - Heartland Financial Contract City Manager recommending approval of a contract with the Iowa Economic Development Authority for Iowa Values Funds (IVF) Financial Assistance benefits on behalf of Heartland Financial USA, Inc. for an expansion of office space in the Roshek Building. RESOLUTION Approving an Iowa Values Fund Financial Assistance Contract by and among the Iowa Economic Development Authority, the City of Dubuque and Heartland Financial USA, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) Approve Contract with IEDA and Heartland Financial -MVM Memo, Staff Memo, Resolution IEDA Financial Assistance Contract for Heartland Financial, 14. Purchase of Property -1318 Jackson Street City Manager recommending approval to purchase a house located at 1318 Jackson Street from the Marcellus J. Pottebaum Trust. RESOLUTION Approving the acquisition of real estate located at 1318 Jackson Street in the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) Purchase Property at 1318 Jackson -MVM Memo, Staff Memo, Resolution, 15. Federal Emergency Management Agency (FEMA) Buy -Out - Demolition Contract City Manager recommending approval of the award of the Regulated Asbestos Containing Material demolition contract to Environmental Management Services of Iowa, Inc., to allow for the demolition of the flood- damaged property at 1654 Manson Road through the FEMA 403 Buy -Out Program. Suggested Disposition: Receive and File; Approve Demolition Contract Award for FEMA Buv- Out -MVM Memo Staff Memo Contract, 16. E. B. Lyons Interpretive Area Expansion - REAP Grant Agreement City Manager recommending approval of an agreement with the Iowa Department of Natural Resources for development of Phase 1 of the 52 -acre E.B. Lyons Interpretive Area Addition at the Mines of Spain State Recreation Area. RESOLUTION Authorizing REAP Grant Agreement with Iowa Department of Natural Resources for development of E.B. Lyons Interpretive Area Addition - Phase 1 at the Mines of Spain Suggested Disposition: Receive and File; Adopt Resolution(s) REAP Grant Agreement for E.B. Lyons Interpretive Area Addition -MVM Memo, Staff Memo, Resolution, Grant Agreement, 17. White Water Creek Bridge, Phase 4 Wood Decking - Project Acceptance City Manager recommending acceptance of the construction contract for the Historic White Water Creek Bridge Relocation Project, Phase 4 - Wood Decking, as completed by Klauer Construction Company. RESOLUTION Accepting the Historic White Water Creek Bridge Relocation Project, Phase 4 - Wood Decking and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) Historic White Water Creek Bridge Relocation Acceptance -MVM Memo Staff Memo Resolution, Payment Forms 18. Technical Assistance Building Blocks for Sustainable Communities City Manager submitting a Letter of Interest to the U.S. Environmental Protection Agency for Technical Assistance Building Blocks for Sustainable Communities. Suggested Disposition: Receive and File; Approve EPA Letter, 19. Sustainable Dubuque Project Monthly Status Update City Manager transmitting the Sustainable Dubuque Project Status Update for the months of September and October, 2012. Suggested Disposition: Receive and File September - October Sustainable Dubuque Monthly Report-MVM Memo Staff Memo Sept and Oct 2012 Sustainable Dubuque Project Status Report 20. Local Sustainability Matching Fund Grant Application City Manager recommending approval of Local Sustainability Matching Fund grant application to support the Green & Healthy Homes Initiative. Suggested Disposition: Receive and File; Approve Local Sustainability Matching Fund Grant Application -MVM Memo Staff Memo Application, 21. Federal Emergency Management Agency (FEMA) - 2012 Community Resilience Innovation Challenge Grant City Manager transmitting information on the FEMA 2012 Community Resilience Innovation Challenge Grant that the City applied for in partnership with Sustainable Strategies DC. Suggested Disposition: Receive and File; Approve FEMA 2012 Community Resilience Innovation Challenge Grant -MVM Memo Staff Memo , FEMA 2012 Community Resilience Innovation Challenge Grant, 22. Facade Design Work - Central Avenue City Manager recommending approval to utilize available UDAG funds to assist property owners on Central Avenue in the Washington Neighborhood with conceptual design work for the facades on their commercial buildings. Suggested Disposition: Receive and File; Approve Facade Design Work on Central Avenue -MVM Memo Staff Memo 23. Memo of Understanding IDOT Parking Ticket Registration Holds City Manager recommending approval of a Memorandum of Understanding with the State of Iowa Department of Motor Vehicles related to placement of holds by the City against any vehicle registrations that have unpaid parking tickets. Suggested Disposition: Receive and File; Approve MOU IDOT Parking Ticket Registration Hold -MVM Memo MVM Memo Regarding Agreement, Memorandum of Understanding 24. Request to Vacate - National Guard Readiness Center Communication from Richard Wolbers of Straka Johnson Architects on behalf of the National Guard Readiness Center requesting that the City vacate a portion of City -owned property at the intersection of 5001 Old Highway Road and 1035 Radford Road. Suggested Disposition: Receive and File; Refer to City Manager Straka Johnson Vacate Request, 25. Belmont Forum and G8 Research Council Initiative City Manager submitting correspondence to Dr. Nathanial G. Pitts of the Belmont Forum and G8 Research Council regarding the City's participation in the Urban Hydrology and Water Sustainability Initiative. Suggested Disposition: Receive and File; Approve Belmont Forum and G8 Research Council Initiative Letter 26. Improvement Contracts/Performance, Payment and Maintenance Bonds Connolly Construction, Inc. for the Eagle Point Park Washout Repair Project; Hayward Baker, Inc. for the Grand River Convention Center Floor Settlement Remediation Project; Klauer Construction Company for the Historic White Water Creek Bridge Restoration Project Phase 4 - Wood Decking; McDermott Excavating for the 2012 Drain Tile Project Suggested Disposition: Receive and File; Approve Connolly Contract and Bond Hayward Baker Contract and Bond, Klauer Bond McDermott Contract and Bond 27. Signed Contracts Contract with Schroeder Construction for the Upper Bee Branch Creek Restoration Project. Suggested Disposition: Receive and File Schroeder Contract, 28. Alcohol Compliance Civil Penalty for Alcohol License Holders - Oliver Garden Restaurant City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Olive Garden Restaurant, 3350 Dodge Street. Suggested Disposition: Receive and File; Approve Olive Garden Alcohol Settlement Agreement -MVM Memo, Staff Memo , Settlement Agreement Copy 29. Alcohol License Applications City Manager recommending approval of annual liquor, beer, and wine licenses as submitted. RESOLUTION Approving applications for beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) Liquor License Renewals -MVM Memo, Staff Memo, Liquor Resolution, ITEMS TO BE SET FOR PUBLIC HEARING These agenda items are being scheduled for a future public hearing on the date indicated. 1. Brunskill Road Bridge Reconstruction Project City Manager recommending initiation of the public bidding process for the Brunskill Road Bridge Reconstruction Project, and further recommends that a public hearing be set for November 19, 2012. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids (Brunskill Road Bridge Reconstruction Project Iowa DOT Project No. BROS -2100 (659)8J -31) Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/19/12 Brunskill Road Bridge Reconstruction Project -MVM Memo Staff Memo Resolution & Notices, 2. Hillcrest Family Services - Request to Vacate Storm Sewer Easement City Manager recommending approval of a request from Hillcrest Family Services to vacate a storm sewer easement on Lot 1 of Peterson Subdivision No. 2 and further recommends that a public hearing be set for November 19, 2012. RESOLUTION of Intent to vacate and dispose of city interest in storm sewer easements over and across Lot 1 of Peterson Subdivision No. 2 in the City Of Dubuque, Dubuque County, Iowa. Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 11/19/12 Peterson Subdivision Vacate Storm Sewer Easement -MVM Memo, Staff Memo, Resolution Map, Vacate Exhibit Vacate Map, BOARDS /COMMISSIONS Applicants are invited to address the City Council regarding their desire to serve on the following Boards /Commissions; applicant appointments will be made at the next City Council meeting. Civic Center Commission One 3 -Year term through June 29, 2013 (Vacant term of Fields) Applicants: McKenzie R. Hill, 3941/ Bluff St. #2 Jeff Lenhart, 1711 Clarke Dr. Environmental Stewardship Advisory Commission One 3 -Year term through October 1, 2015 (Expired term of Walter) Applicants: David Koch, 1950 Admiral St. Gina Makris, 166 Bluff St. Human Rights Commission One 3 -Year term through January 1, 2015 (Vacant term of Krey) Applicant: Jeff Lenhart, 1711 Clarke Dr. This commission is subject to the State of Iowa Gender Balance Law Investment Oversight Advisory Committee One 3 -Year term through July 1, 2015 (Vacant term of King) Applicant: Rick Runde, 1034 Barbaralee Dr. Mediacom Charitable Foundation One 1 -Year term through December 31, 2013 (Expired term of Chavenelle) Applicant: Gail Chavenelle, 1155 Kelly Lane Mississippi River Partnership Council One 3 -Year term through December 31, 2015 (Expired term of Cawley) Applicant: Edward Cawley, 598 Needham St. Boards Overview Sheet, Boards Latest Listings, Civic Center Applications, ESAC Applications, Human Rights Applications, IOAC Applications, Mediacom Foundation Applications, MS River Council Applications, Gender Balance - City Breakdown Gender Balance Law, Gender Balance Q &A Sheet, PUBLIC HEARINGS Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being considered. SUSPEND THE RULES 1. Sale of Property - 2513 -2515 White Street Proof of publication on notice of public hearing to consider the sale of City -owned property located at 2513 -2515 White Street to James Ferring and the City Manager recommending approval. RESOLUTION Approving the sale of real estate specifically 2513 -2515 White Street Suggested Disposition: Receive and File; Adopt Resolution(s) 2513 -2515 White Street Property Sale -MVM Memo, Sale of Property at 2513 -2515 White St., 2513 -2515 White St. Proof of Publication 2. Eagle Point Water Plant Well Field Electrical Upgrades Proof of publication on notice of public hearing to consider approval of the plans, specifications, form of contract and the estimated cost for the Eagle Point Water Plant Well Field Electrical Upgrades Project and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Eagle Point Water Plant Well Field Electrical Upgrades Project Suggested Disposition: Receive and File; Adopt Resolution(s) Eagle Point Water Plant Well Field Electrical Upgrades -MVM Memo, Staff Memo , Resolution, Proof of Publication, 3. ARC Transfer Center Phase I Project Proof of publication on notice of public hearing to consider the plans, specifications, form of contract and the estimated cost for the ARC Transfer Center Phase I Project and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the ARC Transfer Center Phase 1 Project Suggested Disposition: Receive and File; Adopt Resolution(s) ARC Transfer Center Request for Bid -MVM Memo, Staff Memo, Resolution 10/15/12 Meeting Materials, Proof of Publication, REINSTATE THE RULES This action limits discussion to the City Council. ACTION ITEMS These are items where discussion is held by the City Council - public comments are not allowed except as authorized by the Mayor. 1. Greater Dubuque Development Corporation President and CEO Rick Dickinson to provide a quarterly update of the activities of the Greater Dubuque Development Corporation. Suggested Disposition: Receive and File 2. Code of Ordinances - ADA Readily Achievable Determinations City Manager recommending approval of an update to the City's Accessibility Code to clarify how the readily achievable standards is determined and provide for the use of alternative methods of reasonable accommodations in the event that the barrier removal is not readily achievable. ORDINANCE Amending City of Dubuque Code of Ordinances Title 14 Building and Development, Chapter 1 Building Codes, Article 1 Accessibility Code for Readily Achievable Changes, Section 14 -11 -3 Removal of Architectural Barriers if Readily Achievable by adding language to clarify that the determination of Readily Achievable within the City of Dubuque will be made by the City Manager Suggested Disposition: Receive and File; Motion B; Motion A ADA Readily Achievable Determinations -MVM Memo Staff Memo Readily Achievable Ordinance, ADA Readily Achievable Policy Suggested Motion, 3. Blue Zone Project Finalist City Manager requesting that the Mayor and at least two City Council Members attend and represent City Policy Leadership at the Blue Zones site visit on November 15, 2012. Suggested Disposition: Receive and File; Council Blue Zone Prolect Finalist -MVM Memo, Staff Memo , Press Release, Site Visit Agenda, Breakout Session Participants, 4. Moody's Investors Service City Manager transmitting the Moody's Investors Service bond ratings and detailed comments for five current bond issues. Suggested Disposition: Receive and File Moody's Bond Ratings -MVM Memo, Staff Memo , Moody's Correspondence, 5. Sale of General Obligation Bonds, Series 2012E, F, H & I City Manager advising that the results of the sale of $3,695,000 General Obligation Bonds, Series 2012E; $1,050,000 Taxable General Obligation Bonds, Series 2011 F; $2,420,000 General Obligation Urban Renewal Bonds, Series 2012H; and $7,034,000 Taxable General Obligation Refunding Bonds will be brought to the November 5, 2012 City Council meeting for approval. RESOLUTION Directing the sale of General Obligation Bonds, Series 2012E RESOLUTION Directing the sale of Taxable General Obligation Bonds, Series 2012F RESOLUTION Directing the sale of General Obligation Urban Renewal Bonds, Series 2012H RESOLUTION Directing the sale of Taxable General Obligation Refunding Bonds, Series 20121 Suggested Disposition: Receive and File; Adopt Resolution(s) Sale of General Obligation Bonds, Series 2012E, F, H &amp: 1 - MVM Memo General Obligation Bonds Series 2012E - Bond Counsel Letter, General Obligation Bonds, Series 2012E - Resolution Directing Sale, Taxable General Obligation Bonds, Series 2012F - Bond Counsel Letter, Taxable General Obligation Bonds- Series 2012F - Resolution Directing Sale, General Obligation Urban Renewal Bonds, Series 2012H - Bond Counsel Letter General Obligation Urban Renewal Bonds, Series 2012H - Resolution Directing Sale Taxable General Obligation Refunding Bonds, Series 20121 - Bond Counsel Letter, Taxable General Obligation Refunding Bonds - Series 20121 - Resolution Directing Sale, October 1 Memo re $12,000,000 GO Urban Renewal Bonds October 1 Memo re $4,000,000 Essential Corporate GO Bonds Series 2012E October 1 Memo re $700,000 GO Bonds Series 2012E, 6. General Obligation Refunding Bonds, Series 2012G - Complete Action on Issuance City Manager recommending approval of the suggested proceedings to complete the action required on the recent Series 2012G refunding bond issuance. RESOLUTION Appointing Wells Fargo Bank, National Association of Minneapolis, Minnesota, to serve as Paying Agent, Bond Registrar, and Transfer Agent, approving the Paying Agent and Bond Registrar and Transfer Agent Agreement and authorizing the execution of the Agreement RESOLUTION Authorizing and providing for the issuance of $950,000 General Obligation Refunding Bonds, Series 2012G, and levying a tax to pay said bonds Suggested Disposition: Receive and File; Adopt Resolution(s) $950,000 General Obligation Refunding Bonds, Series 2012G - Complete Action on Issuance - City Manager Memo, Staff Memo Bond Counsel Letter Resolution Appointing Paving Agent Resolution Authorizing Issuance 7. Downtown Housing and Downtown Rehabilitation Loan 1 Grant Program Incentives City Manager recommending approval of updated program guidelines for the City's downtown economic development incentive programs. RESOLUTION Amending the guidelines for the Downtown Housing Incentive, Downtown Rehabilitation Loan, Planning and Design Grant, Fagade Grant and Financial Consultant Grant Program within the Greater Downtown Urban Renewal District Suggested Disposition: Receive and File; Adopt Resolution(s) Updated Program Guidelines for Downtown Housing Incentive -MVM Memo, Staff Memo, Resolution, Downtown Housing Incentive Program, Downtown Rehab Loan and Grant Programs, 8. Sister City - Dornbirn, Austria Mayor Buol to present the proclamation that designates the City of Dornbirn, Austria, and the City of Dubuque as official Sister Cities and updating the City Council on the recent delegation visit to the City of Dornbirn. Suggested Disposition: Receive and File Dornbirn / Dubuque Proclamation, COUNCIL MEMBER REPORTS PUBLIC INPUT At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law. CLOSED SESSION Pending Litigation - Chapter 21.5(1)(c) Code of Iowa