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2012 Brick Manhole Replacement Project, Bid Package 4
TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2012 Brick Manhole Replacement Project, Bid Package 4 C I P: 7202332 DATE: October 29, 2012 Dubuque All- America City 2012 City Engineer Gus Psihoyos is recommending acceptance of the public improvements for the 2012 Brick Manhole Replacement Project, as completed by Drew Cook & Sons, in the final contract amount of $74,708.47, which was $6,187.47 over the bid amount of $68,521.00 due to an increase in pavement replacement and the size of excavations needed due to utility conflicts. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer ,y=i1l-i3 DATE: October 24, 2012 RE: 2012 Brick Manhole Replacement Project, Bid Package 4 CIP: 7202332 INTRODUCTION Dubuque teal AI- Ameticacnr 11111! 2012 The purpose of this memo is to recommend acceptance of the public improvements and authorize final payment to the contractor for the 2012 Brick Manhole Replacement Project, Bid Package 4. BACKGROUND The City of Dubuque, Iowa has entered into a Consent Decree in the case of The United States of America, and the State of Iowa v. The City of Dubuque, Iowa, Civil Action No. Case 2:11 -cv- 01011 -EMJ, Civil Action Number 2008V00041, DOJ Case Number 90- 5 -1 -1- 09339, United States District Court for the Northern District of Iowa. The provisions of the Consent Decree apply to and are binding upon the City and its officers, directors, employees, agents, servants, successors, assigns, and all persons, firms and corporations under contract with the City to perform the obligations of the Consent Decree. The City is actively rehabilitating brick manholes and sanitary sewer pipes that were identified in the plan to be deficient. DISCUSSION The 2012 Brick Manhole Replacement Project, Bid Package 4 was completed by Drew Cook & Sons of Dubuque, Iowa, in the final contract amount of $74,708.47. RECOMMENDATION recommend that the City Council accept the improvements and authorize payment of the contract amount of $74,708.47 to Drew Cook & Sons for the 2012 Brick Manhole Replacement Project, Bid Package 4. BUDGET IMPACT The cost summary for the 2012 Brick Manhole Replacement Project, Bid Package 4 is as follows: Award Final Construction Contract $ 68,521.00 $ 74,708.47 Contingency 7,983.70 0 Construction Engineering & Inspection 13,173.11 2,600.00 $ 89,677.81 $77,308.47 The contract increase can be attributed to pavement replacement; the size of excavations needed to be larger due to utility conflicts. The project funding summary is as follows: CIP Fund Description Fund Amount 7202332 Stormwater Infiltration and Inflow $77,308.47 Total Project Funding $77,308.47 ACTION TO BE TAKEN I respectfully request that the City Council adopt the attached resolutions accepting the improvements and authorizing payment of the contract amount of $74,708.47 to Drew Cook & Sons for the 2012 Brick Manhole Replacement Project Bid Package 4. cc: Jenny Larson, Budget Director Charles Gau, Engineering Technician RESOLUTION NO. 291 -12 ACCEPTING THE 2012 BRICK MANHOLE REPLACEMENT PROJECT BID PACKAGE 4 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the 2012 Brick Manhole Replacement Project Bid Package 4 (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the 2012 Brick Manhole Replacement Project Bid Package 4 appropriations for the contract amount of $74,708.47 Tess any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Passed, approved and adopted this 5th day of November Atte t Kevin s: e e. Prv* irns ahl, CMC, City 2012. D. Buo , Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2012 BRICK MANHOLE REPLACEMENT PROJECT The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that he has inspected the, that the 2012 Brick Manhole Replacement Project Bid Package 4 has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $77,308.47. Dated this /6 day of #' / , 2012. Gus Psihoyos, City Engineer Filed in the office of the City Clerk on the / /day of Al- , 2012. Kevi . ' irnstahl, MC, 47r Clerk THE CRY OF Dus Masterpiece on the Mississippi City of Dubuque Engineering 50. W. 13th Street Dubuque, IA 52001 (563) 589-4270 PROJECT CLOSE OUT FORM Project Name: 2012 BRICK MANHOLE REPLACEMENT PROJECT Contractor Address: BID PACKAGE #4 CIP Number: CIP: 7202333 Project Contract Amount: 088621 00 Project Completion Date: 30- Aug -12 Contractor Name: Drew Cook & Sons Contractor Address: 10782 Timber Ridge City, State, Zip: Dubuque, Iowa 52001 Contractor Telephone: 563- 582 -9292 ITEM NO. CONTRACT ITEM DESCRIPTION CONTRACT ITEM QUANTITY UNIT UNIT PRICE PROJECT TOTAL QUANTITY TOTAL PERCENT COMPLETE MH 05598 - 8.00' dee. 1 LS $ 3630.00 1.00 $ 3,630.00 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00 100.00% 100.00% 100.00% 0.00% 105.52% 233.33% 86.00% 0.00% 0.00% 172.82% 66.85% 0.00% 152.80% 0.00% 8.33% 244.80% 0.00% 92.09% 0.00% 7.20% 29.92% 100.00% 0.00% 0.00% 47.06% 0.00% 0.00% 100.00% 50.00% 0.00% 0.00% 100.00% 1 © MH 05612 - 7.00' deep 1 LS $ 3,530.00 1.00 $ 3,530.00 © MH 05636 - 15.00' dee. 1 LS $ 6510.00 1.00 $ 5,510.00 Q MH 07013- 6.00' dee. 1 LS $ 3,530.00 1.00 $ 3,530.00 © MH 05610 - 6.00' dee. 1 LS $ 3,530.00 1.00 $ 3,530.00 WE MH 05615 - 8.00' dee. 1 LS $ 3,630.00 1.00 $ 3,630.00 Q MH 05640 - 5.00' deep 1 LS $ 3,530.00 1.00 $ 3,530.00 WE MH 05654 - 8.00' dee. 1 LS $ 3,630.00 1.00 $ 3,630.00 0 MH 05652 - 8.00' dee. 1 LS $ 3,630.00 1.00 $ 3,630.00 WE MH 05732 - 6.00' dee. 1 LS $ 3,530.00 1.00 $ 3,530.00 NW MH 05731 - 10.00' dee. 1 LS $ 3,760.00 1.00 $ 3,760.00 ® MH 05725 - 9.00' deep 1 LS $ 3,760.00 1.00 $ 3,760.00 ® 8" PVC SDR 26 150 LF $ 18.00 0.00 $ - m 4" PVC SDR 26 50 LF $ 16.00 52.76 $ 844.16 ® 8" x 4" PVC SDR 26 Wye 3 EA $ 150.00 7.00 $ 1,050.00 m PC Concrete Curb And Gutter- Remove and Construct 25 LF $ 20.00 21.50 $ 430.00 m PC Concrete Sidewalk 4" - Remove and Construct 96 SF $ 5.00 0.00 $ - NMI PC Concrete Sidewalk /A.proach 6 "- Remove and Construct 10 SY $ 35.00 0.00 $ - WE Bedding Stone, 1" Clean - Includes Filter Fabric 72 Ton $ 16.00 124.43 $ 1,990.88 m Granular Subbase, IOWA DOT Gradaton #12a 700 Ton $ 11.00 467.98 $ 5,147.78 ® Granular Backfill, IOWA DOT Gradaton #32 Man sand) 700 Ton $ 11.00 0.00 $ - ® Graded Stone Base 60 Ton $ 11.00 91.68 $ 1,008.48 WE Trench Stabilization Stone 45 Ton $ 12.00 0.00 $ - WEN Rock, Excavation 24 CY $ 100.00 _ 2.00 $ 200.00 WE HMA 300K Surface Course, 1/2" (PG 64-22 45 Ton $ 115.00 110.16 $ 12,668.40 WM PC Concrete Base (8 ") - Remove and Construct 60 SY $ 35.00 0.00 $ - WE Sawcut, As halt 720 LF $ 1.50 663.02 $ 994.53 WEI Sawcut, Concrete 220 LF $ 3.00 0.00 $ - WE Sawcut, Composite 500 LF 5 2.50 36.00 $ 90.00 WE 6" DIP, Class 52 W / Wra. 100 LF $ 20.00 29.92 $ 598.40 ® 6" 45 Degree Bend 4 EA $ 80.00 4.00 $ 320.00 ® 6" 22.5 Degree Bend 4 EA $ 80.00 0.00 § - ® 6" Solid Sleeve 4 EA $ 80.00 0.00 $ - Q 6" Mega Lug 17 EA $ 25.00 8.00 § 200.00 ® 6" Valve 2 EA $ 100.00 0.00 $ - Q 6 "x6 "x6" Tee 1 EA $ 75.00 0.00 $ - ® Water Service Reconnect 1 EA 5 250.00 1.00 $ 250.00 WE 2" Ridgid Insulation Board 32 SF $ 2.00 16.00 $ 32.00 WE Hydrant 1 EA $ 200.00 0.00 $ - m Landscape Restoration Hydro See. 1 LS $ 200.00 0.00 $ - NEW Traffic Control and Project Safety 1 LS $ 3,250.00 1.00 $ 3,250.00 CHANGE ORDER Payment Totals $ 74,274.63 CHANGE ORDER Total Contract Work Performed to Date: $ 74,274.63 Total Change Order Work Performed to Date: $ 433.84 Total Contract and Change Order Work Performed to Date: $ 74,708.47 Miscellaneous Costs Engineering $ 2,600.00 TOTAL FINAL PROJECT COSTS: $ 77,308.47 1 6' PVC - SDR -26 ( 5.52 LF @ $17.00 = $93.84) 2 8" x 6" Wye SDR -26 (2 @ $170.00 = 0340.00 ) I hereby certify that the above statement shows, in detail, the correct amount of all work required to complete the above improvement. APPROVED: Michael Van Milligen, • Manager Dubuque, Iowa Gus Psihoyos, City Engineer Dubuque, Iowa The Undersigned contractor for the above improvement, does hereby accept the above 'Total Due Contractor", as full settlement for all claims for said improvement. APPROVED: kiD THE CITY OF DUB Masterpiece on the Mississippi CONTRACTOR'S PAYMENT FORM Project Name: CIP Number: Project Contract Amount: Project Completion Date: 2012 BRICK MANHOLE REPLACEMENT PROJECT BID PACKAGE #4 CIP: 7202333 $88,521.00 30- Aug -12 Contractor Name: Contractor Address: City, State, Zip: Contractor Telephone: Drew Cook & Sons 10782 Timber Ridge Dubuque, Iowa 52001 563 -582 -9292 CONTRACT PAYMENT NO. RETAINAGE City of Dubuque Engineering 50. W. 13th Street Dubuque, IA 52001 (563) 589 -4270 CURRENT PAY PERIOD: 25- Aug -12 to 30- Aug -12 ITEM NO. CONTRACT ITEM DESCRIPTION CONTRACT ITEM QUANTITY UNIT UNIT PRICE PREVIOUS PAYMENT QUANTITY TOTAL CURRENT PAYMENT QUANTITY TOTAL TOTAL TO DATE QUANTITY TOTAL PERCENT COMPLETE 1 LS $ 3,630.00 1.00 $ 3,630.00 1.00 $ 3,630.00 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 0.00% 105.52% 233.33% 86.00% 0.00 % 0.00% 172.82% 66.85% 0.00% 152.80% 0.00% 8.33% 244.80% 0.00% 92.09% 0.00% 7.20% 29.92% 100.00% 0.00% 0.00% 47.06% 0.00% 0.00% 100.00% 50.00% 0.00% 0.00% 100.00% 1 MH 05598 - 8.00' deep MH 05612- 7.00' deep MH 05636- 15.00' deep MH 07013 - 6.00' deep MH 05610 - 6.00' deep MH 05615 - 8.00' deep MH 05640 - 5.00' deep MH 05654 - 8.00' deep MH 05652 - 8.00' deep MH 05732 - 6.00' deep MH 05731 - 10.00' deep MH 05725 - 9.00' deep 8" PVC SDR 26 4" PVC SDR 26 8" x 4" PVC SDR 26 Wye PC Concrete Curb And Gutter - Remove and Construct PC Concrete Sidewalk 4" - Remove and Construct PC Concrete Sidewalk / Approach 6" - Remove and Construct Bedding Stone, 1" Clean - Includes Filter Fabric Granular Subbase, IOWA DOT Gradaton #12a Granular Backfill, IOWA DOT Gradaton #32 (Man sand) Graded Stone Base Trench Stabilization Stone Rock, Excavation HMA 300K Surface Course, 1/2" (PG 64-22) PC Concrete Base (8 ") - Remove and Construct Sawcut, Asphalt Sawcut, Concrete Sawcut, Composite 6" DIP, Class 52 W / Wrap 6" 45 Degree Bend 6" 22.5 Degree Bend 6" Solid Sleeve 6" Mega Lug 6" Valve 6 "x6 "x6" Tee Water Service Reconnect 2" Ridgid Insulation Board Hydrant Landscape Restoration (Hydro Seed) Traffic Control and Project Safety 2 1 LS $ 3,530.00 1.00 $ 3,530.00 1.00 $ 3,530.00 3 1 LS $ 5,510.00 1.00 $ 5,510.00 1.00 $ 5,510.00 4 1 LS $ 3,530.00 1.00 $ 3,530.00 1.00 $ 3,530.00 5 1 LS $ 3,530.00 1.00 $ 3,530.00 1.00 $ 3,530.00 6 1 LS $ 3,630.00 1.00 $ 3,630.00 1.00 $ 3,630.00 7 1 LS $ 3,530.00 1.00 $ 3,530.00 1.00 $ 3,530.00 8 1 LS $ 3,630.00 1.00 $ 3,630.00 1.00 $ 3,630.00 9 1 LS $ 3,630.00 1.00 $ 3,630.00 1.00 $ 3,630.00 10 1 LS $ 3,530.00 1.00 $ 3,530.00 1.00 $ 3,530.00 11 1 LS $ 3,760.00 1.00 $ 3,760.00 1.00 $ 3,760.00 12 1 LS $ 3,760.00 1.00 $ 3,760.00 1.00 $ 3,760.00 13 150 LF $ 18.00 0.00 $ - 0.00 $ - 14 50 LF $ 16.00 52.76 $ 844.16 52.76 $ 844.16 15 3 EA $ 150.00 7.00 $ 1,050.00 7.00 $ 1,050.00 16 25 LF $ 20.00 21.50 $ 430.00 21.50 $ 430.00 17 96 SF $ 5.00 0.00 $ - 0.00 $ - 18 10 SY $ 35.00 0.00 $ - 0.00 $ - 19 72 Ton $ 16.00 124.43 $ 1,990.88 124.43 $ 1,990.88 20 700 Ton $ 11.00 467.98 $ 5,147.78 467.98 $ 5,147.78 21 700 Ton $ 11.00 0.00 $ - 0.00 $ - 22 60 Ton $ 11.00 91.68 $ 1,008.48 91.68 $ 1,008.48 23 45 Ton $ 12.00 0.00 $ - 0.00 $ - 24 24 CY $ 100.00 2.00 $ 200.00 2.00 $ 200.00 25 45 Ton $ 115.00 110.16 $ 12,668.40 110.16 $ 12,668.40 26 60 SY $ 35.00 0.00 $ - 0.00 $ - 27 720 LF $ 1.50 663.02 $ 994.53 663.02 $ 994.53 28 220 LF $ 3.00 0.00 $ - 0.00 $ - 29 500 LF $ 2.50 36.00 $ 90.00 36.00 $ 90.00 30 100 LF $ 20.00 29.92 $ 598.40 29.92 $ 598.40 31 4 EA $ 80.00 4.00 $ 320.00 4.00 $ 320.00 32 4 EA $ 80.00 0.00 $ - 33 4 EA $ 80.00 0.00 $ - 34 17 EA $ 25.00 8.00 $ 200.00 8.00 $ 200.00 35 2 EA $ 100.00 0.00 $ - 36 1 EA $ 75.00 0.00 $ - 37 1 EA $ 250.00 1.00 $ 250.00 1.00 $ 250.00 38 32 SF $ 2.00 16.00 $ 32.00 16.00 $ 32.00 39 1 EA $ 200.00 0.00 $ - 40 1 LS $ 200.00 0.00 $ - 41 1 LS $ 3,250.00 1.00 $ 3,250.00 1.00 $ 3,250.00 Payment Totals $ 74,274.63 $ - $ 74,274.63 83.91% NO. DATE CHANGE ORDER DESCRIPTION TOTAL CHANGE ORDER AMOUNT PREVIOUS TOTAL AMOUNT CURRENT PAY PERIOD AMOUNT TOTAL AMOUNT TO DATE PERCENT 1 2 23- Aug -12 23- Aug -12 6' PVC - SDR -26 ( 5.52 LF @ $17.00 = $93.84) 8" x 6" Wye SDR -26 (2 @ $170.00 = $340.00) $ 93.84 $ 340.00 $ 93.84 $ 340.00 $ 93.84 $ 340.00 CIP: 7203223 = $3,735.42 7401405 = $0.00 Total Change Order Work Performed to Date: $ 433.84 Total Contract Work Performed to Date: $ 74,274.63 Total Change Order Work Performed to Date: $ 433.84 Total Contract and Change Order Work Performed to Date: $ 74,708.47 Less: Amount Retainage (5%) Value of Stored Materials Less: Stored Materials Amount Retainage (5 %) $ Net Amount Eamed to Date $ Less: Previous Amount Eamed $ 70,973.05 TOTAL DUE THIS PAYMENT $ 3,735.42 CERTIFICATE OF THE CONTRACTOR: To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and material shown on he face of this Partial Payment form are correct and that all work has been performed and materials supplied in full accordance with the terms ad conditions of the contract documents and authorized changes thereto: that the following is a true and correct statement of the contract up to and including the last day of the period covered by this payment and that no part of the "Total Amount Due' has been received. I further certify that all claims outstandng as of this date against the undersigned as contractor for labor, materials, and expendable equipment employed in the performance of said contract up to this date have been paid in full accordance with the requirementsaid contract CONTRACTOR: Drew Cook & Sons BY: TITLE: Clt DATE: (� CERTIFICATE OF THE CITY ENGINEER: I certify that I have verified this payment, and that to the best of my knowledge and belief it is a true and correct statement of work performed and materials supplied by the contractor, and that the contactors certified statement of the account and me amount due is correct and just, and that all work and materials included in this Partial Payment have been performed In full accordance with the terms and conditions of the contract documents and authorized changes thereto. NER \ CITY OF DUBUQUE, IOWA BY: TITLE: �jL - it'(; DATE: 6/ G / OWNER