Eagle Point Water Plant Well Field Electrical Upgrades
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Plant Well Field Electrical Upgrades Project
CIP #740 -2310, Fund Balance $172,380
DATE: October 23, 2012
Water Department Manager Bob Green recommends City Council approval of the
plans, specifications, form of contract and the estimated cost of $230,990 for the Eagle
Point Water Plant Well Field Electrical Upgrades Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO:
FROM:
DATE:
SUBJECT:
Dubuque
had
All-America City
' 11'
2007
Michael C. Van Milligen, City Manager
Bob Green, Water Department Manager
October 18, 2012
Eagle Point Water Plant Well Field Electrical Upgrades Project - CIP #740 -2310, Fund Balance
$172,380
INTRODUCTION
The attached Resolutions authorize the approval of the Plans, Specifications, Form of Contract and estimated cost for the
Eagle Point Water Plant Well Field Electrical Upgrades Project.
DISCUSSION
The conductors for the shallow well field were installed in 1956 and are 56 years old. The conductors for Well #6 were
installed in 1935 and are 77 years old. The conductors for Well #7 were installed in 1939 and are 73 years old. AI the
conductors are buried and subject to moist ground conditions. The conductor insulation has deteriorated over the years.
Recent resistivity tests on the conductors reveal that the insulation is decomposing. The capacity of the conductors is
diminished and future safety and ability to conduct required amperage is at risk.
The conductors are installed on a 2300 volt system and originate from the south end of the Eagle Point Water Plant building.
They can be powered either from the power company grid or the water plant standby generator set. Splice points exist at the
water plant and AY. McDonald Park. The replacement of conductors will eliminate some of the splice points.
Since electrical code installation requirements have changed with time, we will be utilizing directional drilling of casing piping.
This method of installation does not require extensive digging and can be performed during winter months.
The installation routes involve several construction obstacles or constraints. The route to the A.Y. McDonald Park parallels
Hawthorne Street. The old cable reportedly lies beneath Hawthorne Street. New cable will be laid parallel and north of the
paved surface. This route will avoid considerable paved roadway surface on Hawthorne Street and avoid the paved parking
surface serving Riverside Bowl. The point of connection at the A.Y. McDonald Park junction station will involve some
excavation but this will eliminate an existing splice and a junction manhole that presently has groundwater intrusion.
The route to the Rhomberg site parallels the railroad tracks and the water plant building. The new conductor location will be
to the west of the railroad tracks where room is available for boring pits and fewer existing utilities will be encountered. The
conductor path would be sited along the green space between the tracks and Rhomberg and possible pass beneath Lincoln
Avenue at the northerly end.
The Shiras site conductor crosses the track heading west and then crosses Rhomberg to the alley between Rhomberg and
Lincoln Avenue. The new conductors would follow this route down the alley to the well house.
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the specificationsforthe Well Field Electrical Upgrades
Project, and to establish the date of November 5, 2012 for the public hearing on the specifications for this program and
hereby authorize the City Clerk to advertise for bid proposals.
PROJECT COST - BUDGET IMPACT
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process October 15, 2012
Publish Notice to Bidders, Advertise for Bids October 19, 2012
Notice of Public Hearing Notice on Plans & Specifications October 19, 2012
Public Hearing on Plans & Specifications November 5, 2012
Receipt of Bid Proposals (Bid Letting) November 8, 2012
Award Construction Contract November 19, 2012
Project Completion Date March 31, 2013
BUDGET IMPACT
The estimate of probable cost for the Well Field Electrical Upgrades is as follows:
Estimated Construction Cost $173,700.00
Contingencies $ 17,370.00
Engineering Design & Inspection Fees $ 39,920.00
Total Estimated Project Cost $230,990.00
The project funding summary is as follows:
CIP NO. FUND DESCRIPTION FUND AMOUNT BUDGETED
740 -2310 Well Field Electrical Upgrades $193,610.00
Project
BUDGET DEFICIT
$ 37,380.00*
*The price of copper has increased since the preliminary engineering study was performed.
It is being recommended that this budget deficit be absorbed with the surplus funds currently in the following CIP:
CIP NO. FUND DESCRIPTION CURRENT BALANCE
740 -2310 Electrical Usage Integrated $ 62,746
Sustainability Monitoring
ACTION TO BE TAKEN
The City Council is requested to approve the Plans, Specifications, Form of Contract and estimated cost for the Eagle Point
Water Plant Well Field Electrical Updgrades by the adoption of the attached Resolution.
Prepared by:
BG:ve
cc:
Jenny Larson, Budget Director
Kevin Firnstahl, Acting City Clerk
Jacqueline Rodriguez, Water Plant Manager
File
RESOLUTION NO. 301 -12
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE EAGLE POINT WATER PLANT WELL FIELD
ELECTRICAL UPGRADES PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed Plans, Specifications and Form of Contract now on file in the
office of the City Clerk and estimated cost for the Eagle Point Water Plant Well Field
Electrical Upgrade Project, in the amount of $230,990 are hereby approved.
Passed, adopted and approved this 5th day of November, 2012.
Attest:
Kevin Firnstahl, City Cle
Od
Roy D. oI, Mayor
NHEARING OTICE OF ON PUBLIC
THE
SPECIFICATIONS,
on November 8, 2012, Plant' fo threes of the
at Cit Hall - City of Dubuque's well
project
West 13th Street, also includes the
Dubuque, Iowa, for installation of 60 LF of
consideration by the bored and jacked 16
City Council (Council) steel `casing across a'
at its meeting on Canadian Pacific
November 19, 2012 Railway ROW, the'
The City of Dubuque furnishing and install
Iowa, r he ation of PCC electrical
right to reject any and pulling It and 2400
ail bids.
Timef ®r ect anY C
nâșent and Cample
limn of Work. Work o
each improvement each of three well'
.The 'ect
reserves t
vaults
volt electrical con-
e- ductors It supply
- power from the Eagle'.
n Pointe: Water Plant to
shall be commenced locations pro 1
0 days sitar will include erossino a
FORM OF CONTRACT, within 1
AND ESTIMATED the Notice to Proceed U.S. Army Corps of
COST FOR THE WELL has been issued and Engineers levee.
FIELD ELECTRICAL shall be fully it 10/19
UPGRADES PROJECT completed by March
NOTICE IS HEREBY 31, 2013.
GIVEN: ` The City Bid Security. Each
Council of the City of bidder shall accom-
Dubuque, Iowa will pany its bid with a bid
hold a public hearing security as security
on the proposed that the successful
specifications, form of bidder will enter into'a
contract and estimated contract for the work
cost for .the Well Field bid upon and will
Electrical Upgrades furnish after the award
Project, in accordance of contract a corporate'
with the provisions of surety bond, accept
Chapter 26, Code of able to the govern -
Iowa, at 6:30 p.m., on mental entity, for the
the 5th day of faithful performance of
November, 2012, in the the contract, in an
Historic Federal Build- amount equal to one
ing Council Chambers hundred percent of the
(Second Floor) 350 amount of the
West ' 6th Street, contract. ` The bid
Dubuque, Iowa. Said security shall be in.the
poops form of contract
proposed p amount of ten percent
(10/0) of the amount of
and estimated cost are the contract and shall
now on file in the office be in the form of a
of the 'iCity Clerk. At cashier's f check or
said hearing any certified check drawn
interested person may on a state - chartered or
appear and file federally chartered
objections thereto. bank, or a certified
The scope of the share draft drawn on a
Project is as follows: state- chartered or
Provides the funding federally ! chartered
replacement credit union, or the
rs an governmental entity
rove e for a
for th r e
power conductors d
conduit! serving the may p d f
Shallow Well Field bidder's bond with
located in the A. Y. corporate surety
McDonald Park, ! deep satisfactory to the
well #6 on Rhomberg governmental entity:
Avenue and deep well The bid bond shall
#7 on Shiras Avenue. contain no conditions
Any visual or hearing- excepted as provided
impaired persons need- in this section.
ing special assistance Contract Docu-
or persons with special ments. Copies of the
accessibility needs plans and specifics-
should contact the City tions may obtained
Clerk's office at (563) at Tri -State Blue Print
589 -4120 or TDD at & Framing, 696 Central
(563) 690 -6678 at least Avenue, Dubuque, Iowa
48 hours prior to the 52001. Telephone 563-
meeting. 556 -3 030; facs i m i l e:563-
Published by order of 556 -1525. No plan
the City Council given deposit is required.
on the 15th day of Preference for Iowa
October, 2012. Products and Labor.
Roy D. Buol, Mayor By virtue of statutory
Attest: Kevin Firnstahl, authority, preference
City Clerk will be '; given to
it 10/19
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
MPROVEMENT
PROJECT
WELL FIELD
ELECTRICAL
UPGRADES PROJECT Sales Tax. The bidder
Time and Place for should not include
Filing Sealed Propo- sales tax in its bid A
sals. Sealed bids for sales tax exemption
the work comprising certificate will be
each improvement as available for all
stated below must be material purchased for
filed before 10 :00 a.m. incorporation in the
on November 8, 2012, 'project.
in the `Office of the City General Nature' of
Clerk, City Hall - First 'public lenprovement
Floor, 50 West 13th The Eagle( Point Water
Street, Dubuque, -Iowa. plant Well Fields
Time and Place Electrical Upgrade 2012
Sealed Proposals ;project consists ! of
Will be Opened and directional boring ` of
Considered. Sealed 3980 LF of 4" HDPE
proposals will be electrical conduit from
opened and bids the Eagle<Point Water
tabulated at 10:00 a.m.
products and pro-
visions grown and coal
produced within the
State of Iowa, and to
Iothe wa domesextent tic labor, to
lawfully
required under Iowa
statutes.
STATE OF IOWA
DUBUQUE COUNTY
{SS:
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: October 19, 2012, and for which the charge is $83.77.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of , 20 .
Notary Public in and for Dubuque County, Iowa.
n MARY K.WESTERMEYE
Commission Number 154885