Municipal Services Ctr (Garage) accept
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MEMORANDUM
January 5, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Municipal Services Center Project
CIP #1001174 - New Garage Facility
Public Works Director Don Vogt is recommending acceptance of the Municipal Services
Center Project, as completed by Portzen Construction, Inc., in the final contract amount
of $11 ,723,606.15, which is a 1.6% increase from the original contract amount of
$11,532,831.00. The majority of the cost increase was due to the discovery and
subsequent removal of rubble and debris during the installation of the facility's
foundation system.
The entire project was completed at a final cost of $12,488,595, which is 2.8% less than
the original budget of $12,846,317. As a result, a net savings of $357,722 was realized.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/ltJ k'1 (Ll\~
MIchael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Don Vogt, Public Works Director
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MEMORANDUM
January 4, 2006
TO:
Michael C. Van Milligen, City Manager
Don Vogt, Public Works Director ~
SUBJECT: Municipal Services Center Project
CIP #1001174 - New Garage Facility
FROM:
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Municipal Services Center Project (formerly known as the Operations and Service
Center Project).
BACKGROUND
Construction of the Municipal Services Center began in July of 2004. The facility was
designed to house the Public Works Department and the Water Department's
Distribution Division. It replaces nine previously-used facilities, including their former
headquarters at 925 Kerper Boulevard and 505 Adams Street respectively. It was
substantially completed in September of 2005. Over the ensuing months, remaining
work and issues have been completed and addressed.
DISCUSSION
The Municipal Services Center Project was completed by Portzen Construction, Inc. of
Dubuque, Iowa, in the final contract amount of $11,723,606.15, which is a 1.6%
increase from the original contract amount of $11,532,831.00. The majority of the cost
increase was due to the discovery and subsequent removal of rubble and debris during
the installation of the facility's foundation system.
The entire project was completed at a final cost of $12,488,595, which is 2.8% less than
the original budget of $12,846,317. As a result, a net savings of $357,722 was realized.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
construction contract amount at $11,723,606.15.
BUDGET IMPACT
The project cost summary for the Municipal Services Center Project is as follows:
Construction Contract
Contingency
Architectural/Engineering Services
Fiberoptic Network Connection
Telephone/Radio/Computer Systems and
I nsurance/Shelving/F urn iture
TOTAL PROJECT COST
BID AWARD/ESTIMATE
$11,532,831
576,642
539,000
105,240
FINAL COST
$11,723,606
493,108
75,387
92,604
$12,846,317
196.494
$12,488,595
The project funding summary is as follows:
CIP NAME/NUMBER FUND DESCRIPTION FUND AMOUNT
New Garage Facility (#1001174) General Fund $ 5,782,961
" " " " Road Use Tax Fund 4,444,129
" " " " Water Fund 1,297,278
" " " " Transit Fund 690,000
" " " Refuse Fund 496,709
" " " " Cable TV Fund 105,240
" " " " Sales Tax 20% Fund 30,000
TOTAL PROJECT FUNDING $ 12,846,317
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction contract cost for the Municipal
Services Center Project.
Attachments
RESOLUTION NO. 12-06
ACCEPTING THE MUNICIPAL SERVICES CENTER PROJECT
Whereas, the contract for the Municipal Services Center Project, formerly
known as the Operations and Service Center Project (the Project), has been
completed and the City Manager has examined the work and filed a certificate
stating that the Project has been completed according to the terms of the
contract, plans and specifications and that the City Manager recommends that
the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the
Project is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor
from the Road Use Tax, Water, Transit, Sales Tax 20%, Refuse, and General
Funds appropriations the balance of the contract amount of $11,723,606.15 less
any retained percentage provided for therein as provided in Iowa Code chapter
573, and to pay such retainage only in accordance with the provisions of Iowa
Code chapter 573.
Passed, approved and adopted this 17th day of January, 2006.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 13 - 06
ESTABLISHING THE FINAL ESTIMATE FOR THE CONSTRUCTION
CONTRACT FOR THE MUNICIPAL SERVICES CENTER PROJECT
Whereas, the construction contract for the Municipal Services Center
Project, formerly known as the Operations and Service Center Project (the
Project), has been completed and the Public Works Director has submitted his
final estimate showing the cost thereof including the cost of estimates, notices
and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of the construction contract is hereby
determined to be $11,723,606.15 and the said amount shall be paid from the
Road Use Tax, Water, Transit, Sales Tax 20%, Refuse, and General Funds of
the City of Dubuque, Iowa.
Passed, approved and adopted this 17th day of January 2006.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk