Eagle Point Water Plant Well Fields Electrical Upgrades Project AwardTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II 111!
2012
SUBJECT: Award Construction Contract for the Well Field Electrical Upgrades Project
to Price Industrial Electric of Hiawatha, IA in the amount of $196,475.00
CIP #740 -2310, Fund Balance - $193,610
DATE: November 9, 2012
Six bids were received in response to a construction RFP for the Well Field Electrical
Upgrades Project. Water Department Manager Bob Green recommends award of the
contract to the low bidder, Price Industrial Electric, in the amount of $196,475.00. The
low bid is $22,775.00, or 13% above the engineer's estimate, but City staff has
identified funding to continue with the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kr,„709,,,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
DUB
E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
Dubuque
All- America City
'1 111!
2012
SUBJECT: Award Construction Contract for the Well Field Electrical Upgrades Project to
Price Industrial Electric of Hiawatha, IA in the amount of $196.475.00 CIP
#740 -2310, Fund Balance - $193,610
DATE: November 8, 2012
INTRODUCTION
The purpose of this memorandum is to recommend awarding Price Industrial Electric the
construction contract for the Well Field Electrical Upgrades Project.
DISCUSSION
This contract is for the execution of the construction required to replace the existing power
conductors for the wells located at A.Y. McDonald Park, 2690 Rhomberg Ave. and 2200
Lincoln Ave.
Six (6) contractors bid on the construction RFP for this project. The firms that submitted
proposals are as follows:
COMPANY
1. Price Industrial Electric
2. Morse Electric
3. Volkens Excavating (late)
4. Portzen Construction
5. A & G Electric
6. J & R Underground
LOCATION
Hiawatha, IA
Dubuque, IA
Dyersville, IA
Dubuque, IA
Dubuque, IA
Blanchardville, WI
BID AMOUNT
$196.475.00
$210,667.00
$236,100.00
$250, 030.00
$261,440.00
$286,137.24
RECOMMENDATION
It is with the recommendation of IIW Engineers and Surveyors, P.C. and staff that I request
to award this project to the lowest qualified bidder, Price Industrial Electric of Hiawatha,
Iowa, in the amount of $196.475.00.
BUDGET IMPACT
The estimate of costs for the Well Field Electrical Upgrades is as follows:
Construction Cost
Contingencies
Engineering Design & Inspection Fees
$196,475.00
$ 19, 647.50
$ 39, 920.00
Total Estimated Project Cost $256,042.50
The estimate of total cost is approximately 32% higher than the budgeted amount.
The engineer's estimate for construction was $173,700.00. The low bid of $196,475.00 is
$22,775.00 or 13% above the engineer's estimate.
The project funding summary is as follows:
CIP NO.
740 -2310
Project
FUND DESCRIPTION FUND AMOUNT BUDGETED
Well Field Electrical Upgrades $193,610.00
BUDGET DEFICIT
$ 62,432.50
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO.
740 -2310
FUND DESCRIPTION
Electrical Usage Integrated
Sustainability Monitoring
CURRENT BALANCE
$ 62,746
I have attached a copy of the recommendation letter submitted by IIW Engineers &
Surveyors, P.C. for your review.
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Jacqueline Rodriguez, Water Plant Manager
File
November 8, 2012
Jacqueline Rodriguez, Water Plant Manager
City of Dubuque
Eagle Point Water Plant
1902 Hawthorne Street
Dubuque, IA 52001
Re: Eagle Point Water Plant
Well Fields Electrical Upgrade 2012
Award Recommendation
IIW Project No.: 11163 -02
Dear Jackie:
In accordance with owner instructions, bids for the Eagle Point Water Plant Well Fields Electrical
Upgrade 2012 project were opened and read at 10:00 a.m. on November 8, 2012. Six bids were
received for this project. A tabulation of the bids is enclosed.
After reviewing the bids, it was determined the low bid was submitted by Price Industrial Electric,
Inc. of Hiawatha, Iowa, in the amount of $196,475.00.
We believe Price Industrial Electric has the experience, workforce and equipment to properly
complete this contract. We recommend award of the Eagle Point Water Plant Well Fields Electrical
Upgrade 2012 project to Price Industrial Electric, Inc. in the amount of $196,475.00.
The engineer's estimate for this project was $173,700.00. The low bid of $196,475.00 is $22,775.00
or 13% above the engineer's estimate.
Sincerely,
IIW, P.C.
Marc D. Ruden, P.E.
Project Manager
Enc.
Copy: Bob Green, Eagle Point Water Plant
Price Industrial Electric
P:11111631163- 021Secretarial Docs\Contract Docs\Award Recommendation Letter 11- 8- 2012.doc
MW, P.C.
www.iiwengr.com
ARCHITECTURE
CIVIL ENGINEERING
CONSTRUCTION SERVICES
ENVIRONMENTAL ENGINEERING
LAND SURVEYING
MUNICIPAL ENGINEERING
STRUCTURAL ENGINEERING
TRANSPORTATION ENGINEERING
Dennis F. Waugh, PE /SE*
Charles A. Cate, PE **
Gary D. Sejkora, PE
Michael A. Jansen, PE /SE
Ronald A. Balmer, PE /SE /AIA
Timothy J. Tranel, PE*
John F. Wandsnider, PE
Julie P. Neebel, PE
James P. Kaune, PE
Thomas J. Oster, PLS **
Wray A. Childers, PLS
Geoffry T. Blandin, PE
Mark C. Jobgen, PE
Lauren N. Ray, PE /SE*
Bradley J. Mootz, PE /SE
Cody T. Austin, PE*
Marc D. Ruden, PE
Mark R. Fassbinder, AIA*
Michael A. Ruden, NCARB /AIA*
Craig J. Elskamp, AIA
Robert W. Blok, PE
Eric J. Helminiak, PE /SE*
Steven J. Hunn, PE
Jeffrey J. Brandt, PLS / RLS
Craig L. Geiser, PLS / RLS
Adam J. Moris, PE
James P. Maloney, PE
David A. Leapaldt, AIA, CID*
* LEED AP
** Retired
4155 Pennsylvania Avenue, Dubuque, IA 52002 -2628 ♦ [P] 563.556.2464/800.556.4491 ♦ [F] 563.556.7811
ENGINEERS. ARCHITECTS. SURVEYORS
IIW
CITY OF DUBUQUE, IOWA
EAGLE POINT WATER PLANT
WELL FIELDS ELECTRICAL UPGRADE 2012
BID TABULATION
NOVEMBER 8, 2012
NO. DESCRIPTION
PRICE INDUSTRIAL ELECTRIC MORSE ELECTRIC
VOLKENS EXCAVATING PORTZEN CONSTRUCTION
mG+02
A & G ELECTRIC J &R UNDERGROUND
UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
QUANTITY PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 Mobilization & Miscellaneous 1 LS $9,200.00 $920000 $15,00000 $15,000.00 $19,000.00 $19,000.00 $15,000.00 $15,00000 $1520000 $15200.00 $1,150.00 $1150.00
2 4" HDPE Electrical Conduit (Intl. Directional Bore, Conductors,
Ground, and Tracer Wire) 3980 LF $26 00 $103,48000 $27 40 $109,052.00 $27 50 $109,450.00 $36 00 $14328000 $34 25 $136315.00 $34 09 $135,67820
Concrete Electrical Vault (Complete) (incl. Concrete Vault,
3 Galvanized Conduit, Excavation, Tracer Wire Terminal Box,
Grounding and All Fittings Required) 10 EA $3,865.00 $38,65000 $5,42000 $54200.00 $5500.00 $55,000.00 $5,200.00 $52,00000 $6,40000 $64,000.00 $]24876 $72,48760
Concrete Electrical Vault at Levee Location (Complete) (incl.
4 Concrete Vault, Galvanized Conduit, Excavation, TracerWire
Terminal Box, Grounding and All Fittings Required) 1 EA $4,265.00 $426500 $5,62000 $5,620.00 $6,000.00 $6,000.00 $6,000.00 $6,00000 $6,80000 $6,800.00 $1034944 $10,34944
5 Cable Terminations at Eagle Point Water Plant (Complete) 3 EA $2,285.00 $6,85500 $1,08500 $3255.00 $2250.00 $6,]50.00 $425.00 $127500 $1,66500 $4995.00 $1,042.00 $3126.00
6 Cable Terminations at Well Fields (Complete) 3 EA $2,485.00 $7,45500 $1,08500 $3255.00 $3,100.00 $9,300.00 $425.00 $127500 $3,10000 $9300.00 $1,042.00 $3126.00
7 Abandon Existing Electrical Vault (Complete) 1 EA $650.00 $65000 $58000 $580.00 $750.00 $750.00 $1,000.00 $1,00000 $38000 $380.00 $950.00 $950.00
8 16" Steel Casing, Jacked & Bored, 0250' Thickness
(Ind. Casing Spacers) 60 LF $245.00 $14/00 00 $160 00 $9,600.00 $180.00 $10,800.00 $225.00 $13,500 00 $207 00 $12,420.00 $662 50 $39,]50.00
9 Boring Set -up for Railroad Crossing 1 LS $3,500.00 $350000 $1,65500 $1,655.00 $]500.00 $],500.00 $5000.00 $5,00000 $1]9000 $1]90.00 $10,000.00 $10,000.00
10 Coordination with Railroad at Crossing 1 LS $500.00 $50000 $150000 $1500.00 $2,000.00 $2,000.00 $2,000.00 $2,00000 $299000 $2990.00 $3200.00 $3,200.00
11 Remove and Replace PCC Pavement 40 SY $60.00 $2,40000 $6000 $2,400.00 $60.00 $2,400.00 $95.00 $3,80000 $56]5 $2270.00 $98.00 $3,920.00
12 Traffic Control 1 LS $2,000.00 $2,00000 $250000 $2500.00 $2500.00 $2,500.00 $2,000.00 $2,00000 $235000 $2350.00 $400.00 $400.00
13 Remove, Salvage, and Reinstall Chain Link Fence 30 LF $20.00 $60000 $2000 $600.00 $70.00 $2100.00 $30.00 $90000 $2100 $630.00 $15.00 $450.00
14 Remove, Salvage, and Reinstall Wood Fence 35 LF $22.00 $77000 $2000 $700.00 $30.00 $1,050.00 $50.00 $1]5000 $2500 $875.00 $25.00 $875.00
15 Exploratory Excavation 5 HRS $290 00 $1,45000 $15000 $750 00 $300 00 $1,500.00 $250 00 $125000 $225 00 $1,125.00 $135.00 $675 00
TOTAL OF BASE BID $196,47500
$210,667 00 $236100.00
$250,030 00
$261,440.00 $286j37 24
RESOLUTION NO. 326 -12
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR WELL FIELD ELECTRICAL
UPGRADES PROJECT
Whereas, sealed proposals have been submitted by contractors for the Well
Field Electrical Upgrades Project (the Project) pursuant to Resolution No. 301 -12 and
Notice to Bidders published in a newspaper published in the City of Dubuque, Iowa on
the 19th day of October, 2012.
Whereas, said sealed proposals were opened and read on the 8th of November,
2012 and it has been determined that Price Industrial Electric of Hiawatha, IA with a bid
proposal in the amount of $196.475.00, is the lowest responsive, responsible bidder for
the Project.
Whereas, it has been determined that it is in the best interest of the City of
Dubuque to enter into an improvement contract with Price Industrial Electric for said
project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Price
Industrial Electric, and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 19th day of November, 20 2.
Roy Buol, Mayor
Attest:
K ,in Firnstahl,
ity
C