Hike/Bike Trail IA 32 Phase 4_Project AcceptanceTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa 32 Hike -Bike Trail - Phase 4
DATE: November 27, 2012
Dubuque
kital
All- America City
II 111!
2012
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Iowa 32 Hike -Bike Trail — Phase 4, as completed by Drew Cook and Sons
Excavating Co., Inc., in the final contract amount of $46,936.70, which is 4.2% over the
contract amount of $45,059.52 due to additional sidewalk and ADA ramp construction.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
btitt44 kr,„709,,,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Iowa 32 Hike -Bike Trail - Phase 4
DATE: November 26, 2012
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Iowa 32 Hike -Bike Trail — Phase 4.
BACKGROUND
This project included the construction of approximately 1050 feet of asphalt trail from
Holliday Drive to Payton Drive along Iowa 32. The work included approximately 860 CY
of cut and fill earthwork, 8" of base stone and 3" of HMA paving.
Dubuque
kXtral
All-America city
11 11 tr
2012
DISCUSSION
The Iowa 32 Hike -Bike Trail — Phase 4 Project was completed by Drew Cook and Sons
Excavating Co. Inc. of Dubuque, Iowa, in the final contract amount of $46,936.70. This
is 4.2% over the contract amount of $45,059.52. The overage is due to additional
sidewalk and ADA ramp construction.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
REMAINING IMPROVEMENTS
With Phase 4 completed, the next phase of the project will include the construction of
approximately 3,100 feet of asphalt to connect Holliday Drive to Pennsylvania Avenue.
The next phase will be developed once funding has been secured for the project.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize payment of
the contract amount of $46,936.70 to Drew Cook and Sons Excavating Co. Inc. for the
Iowa 32 Hike -Bike Trail — Phase 4.
BUDGET IMPACT
The cost summary for the Iowa 32 Hike -Bike Trail — Phase 4 Project is as follows:
The project funding summary is as follows:
CIP
Award
Final
1002273
NW Bike /Hike Trail
Construction Contract
$45,059.52
$46,936.70
Contingency
4,505.95
0
Construction Engineering
4,956.55
1,147.80
Total Project Cost
$54,522.02
$48,084.50
The project funding summary is as follows:
CIP
Fund Description
Fund Amount
1002273
NW Bike /Hike Trail
$48,084.50
Total Project Funding
$48,084.50
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting the
improvements and authorizing payment of the contract amount of $46,936.70 to Drew
Cook and Sons Excavating Co. Inc., for the Iowa 32 Hike /Bike Trail — Phase 4 Project.
cc: Marie Ware, Leisure Services Manager
Laura Carstens, City Planning Manager
RESOLUTION NO. 327 -- : -12
ACCEPTING THE IOWA 32 HIKE /BIKE TRAIL PHASE 4 PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Iowa 32 Hike /Bike Trail Phase
4 Project (the Project) has been completed and the City Engineer has examined the
work and filed a certificate stating that the Project has been completed according to the
terms of the Public Improvement Contract and that the City Engineer recommends that
the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Iowa 32 Hike /Bike Trail Phase 4 Project capital improvement appropriation for the
contract amount of $46,936.70 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Attest:
Passed, approved and adopted this 3rd day of December , 2012.
Ke /in . Firnstahl, r y Clerk
D
Roy 1 Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE IOWA 32
HIKE /BIKE TRAIL PHASE 4 PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Iowa 32 Hike /Bike Trail Phase 4 Project, and that said Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $48,084.50.
Dated this - f day o
2012.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on thy?' day of
012.
n S. Finis
ahl,
C City Clerk
City of Dubuque - Engineering Division
Partial Payment Form
PARTIAL PAYMENT NO: COUNCIL FINAL
PROJECT NAME: NW Arterial Trail Phase 4 (Payton to Holliday)
CONTRACTOR: Drew Cook Excavating
BID ITEM DESCRIPTION
DEMOLITION & REMOVAL
1 Excavation, Unclassified
2 Subbase Stablization
3 8" Graded Stone Base
4
5
6
7 Pavement Marking and Striping
UNIT
CY
L.S.
S.Y.
DATE: November 7, 2012
CONTRACT AMOUNT:
BID
UNIT COST
$11.50
$2,000.00
$4.24
PAVEMENT
HMA 300k Surface Course, 1/2" (PG 64 -22) (3" Thick)
PC Concrete Access Ramp, Detectable
PC Concrete Sidewalk, 6 ", Remove & /or Construct
QUANTITY
TO DATE
860.0
1.0
1,466.7
$45,059.52
AMOUNT EARNED
TO DATE
$ 9,890.00
$ 2,000.00
$ 6,218.68
S.Y. $13.40 1,213.3 $ 16,258.62
EACH $75.00 12.0 $ 900.00
S.F. $4.00 276.50 $ 1,106.00
L.S. $600.00 1.0 $ 600.00
MISCELLANEOUS
8 Signs and Instalation
9 Traffic Control & Safety Control
10 Erosion Control Plan - Operating Procedures
11 Seeding, Mulching, and Fertilizing
12 Performance Payment and Maintenance Bond
C1 Sawcut curb
C2 Remove Concrete ramp Pavement
L.S.
L.S.
L.S.
L.S.
L.S.
$1,580.00
$1,600.00
$1,570.00
$3,000.00
$1,540.00
1.00 $ 1,580.00
1.00 $ 1,600.00
1.00 $ 1,570.00
1.00 $ 3,000.00
1.00 $ 1,540.00
TOTAL AMOUNT EARNED TO DATE:
LF
L.S.
$ 18.00
$ 200.00
26.30
I$
46,263.30
$ 473.40
200.00
1.00 $
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
$ 46,936.70
$1,147.80
$48,084.50
$ 673.40
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of qW wok required to complete the above improvement.
APPROVED:
APPROVED:
Michael Van Millige
y Mana
City of Dub -A owa
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Drew Cook Excavating contractor for the above improvement, does hereby
accept the above 'Total Due Contractor", as full settlement for all claims for said improvement. 'j'
CONTRACTOR: Cab t1-6Es / �! __C .emu c_
BY: 1->_i K.9 Cot ([..-
TITLE:
DATE: November 7, 2012
City of Dubuque - Engineering Division
Partial Payment Form
PARTIAL PAYMENT N0: FINAL
PROJECT NAME: NW Arterial Trail Phase 4 (Payton to Holliday)
CONTRACTOR: Drew Cook Excavating
BID ITEM DESCRIPTION
DEMOLITION & REMOVAL
1 Excavation, Unclassified
2 Subbase Stablization
3 8" Graded Stone Base
UNIT
CY
L.S.
S.Y.
BID
QUANTITY
860
1
1,418
DATE: November 7, 2012
CONTRACT AMOUNT:
BID
UNIT COST
$11.50
$2,000.00
$4.24
QUANTITY
TO DATE
$45,059.52
AMOUNT EARNED
TO DATE
COMP.
860.0 $ 9,890.00 100.0%
1.0 $ 2,000.00 100.0%
1,466.7 $ 6,218.68 103.4%
PAVEMENT
4 HMA 300k Surface Course, 1/2" (PG 64 -22) (3" Thick) S.Y. 1158 $13.40 1,213.3 $ 16,258.62 104.8%
5 PC Concrete Access Ramp, Detectable EACH 10 $75.00 12.0 $ 900.00 120.0%
6 PC Concrete Sidewalk, 6 ", Remove & /or Construct S.F. 250 $4.00 276.50 $ 1,106.00 110.6%
7 Pavement Marking and Striping L.S. 1 $600.00 1.00 $ 600.00 100.0%
MISCELLANEOUS
8 Signs and Instalation L.S. 1 $1,580.00 1.00 $ 1,580.00 100.0%
9 Traffic Control & Safety Control L.S. 1 $1,600.00 1.00 $ 1,600.00 100.0%
10 Erosion Control Plan - Operating Procedures L.S. 1 $1,570.00 1.00 $ 1,570.00 100.0%
11 Seeding, Mulching, and Fertilizing L.S. 1 $3,000.00 1.00 $ 3,000.00 100.0%
12 Performance Payment and Maintenance Bond L.S. 1 $1,540.00 1.00 $ 1,540.00 100.0%
CHANGE ORDERS
C1 Sawcut curb
C2 Remove Concrete ramp Pavement
TOTAL AMOUNT EARNED TO DATE:
$ 46,263.301
LF 26 $18.00 26.30 $ 473.40 100.0%
L.S. 1 $200.00 1.00 $ 200.00 100.0%
PAYMENTS PREVIOUSLY APPROVED:
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
1. $ 42,518.87 7.
2. 8.
3. 9.
4. 10.
5. 11.
6. 12.
TOTAL PAYMENTS FORWARDED:
CIP TOTAL MINUS RETAIN PERCENTAGE ( 5% )- CUMULATIVE:
1002273 = $4,417.83
TOTAL
$ 42,518.87
$ 673.40
CERTIFICATE OF THE CONTRACTOR
To the best of my knowledge and belief, 1 certify that all items, units, quantities, and prices of work and material shown on the face of this Partial Payment form
are correct: that all work has been performed and materials supplied in full accordance with the terms and conditions of the contract documents and authorized
changes thereto: that the following is a true and correct statement of the contract account up to and including the last day of the period covered by this payment
and that no part of the "Total Amount Due" has been received:
TOTAL AMOUNT EARNED TO DATE:
RETAINED PERCENTAGE:
TOTAL EARNED LESS RETAINED PERCENTAGE:
TOTAL PREVIOUSLY APPROVED:
TOTAL AMOUNT DUE:
$ 46,936.70
46,936.70
$ 42,518.87
4,417.83
I further certify that all claims outstanding as of this date against the undersigned as contractor for labor, materials, and expendable equ'pment employed in
the performance of said contract up to this date have been paid in full accordance with the requirements of said contract.
CONTRACTOR: Drew Cook Excavating DATE:
/
BY: j;�• (Ca (`-- TITLE:
CERTIFICATE OF THE CITY ENGINEER
I certify that I have verified this payment, and that to the best of my knowledge and belief it is a true and correct statement of work performed and materials
supplied by the contractor, and that the Contractor's certified statement of the account and the amount due is correct and just, and that all work and
material included in this Partial Payment have been performed in full accordance with the terms and conditions of the contract documents and authorized
changes thereto.
CITY OF DUBUQUE
BY:
DATE: ' I O
TITLE: 1. /// '6 (1/C /01! &7 t