2012 Brick Manhole Bid Package #3 Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2012 Brick Manhole Replacement Project, Bid Package 3
C I P : 7202332, 7401405
DATE: November 27, 2012
Dubuque
kital
All- America City
II 111!
2012
City Engineer Gus Psihoyos is recommending acceptance of the public improvements
for the 2012 Brick Manhole Replacement Project, Bid Package 3, and authorization for
final payment to the contractor, McDermott Excavating, in the final contract amount of
$78,749.20, which is $15,068.30 below the contract amount of $93,817.50, due to the
elimination of unneeded watermain work.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kr,„ 7)4,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: November 26, 2012
RE: 2012 Brick Manhole Replacement Project, Bid Package 3
CIP: 7202332, 7401405
INTRODUCTION
Dubuque
krAll
Afl Amer+cacnr
1111 tr
2012
The purpose of this memo is to recommend acceptance of the public improvements and
authorize final payment to the contractor for the 2012 Brick Manhole Replacement
Project, Bid Package 3.
BACKGROUND
The City of Dubuque, Iowa has entered into a Consent Decree in the case of The
United States of America, and the State of Iowa v. The City of Dubuque, Iowa, Civil
Action No. Case 2:11 -CV- 01011 -EMJ, Civil Action Number 2008V00041, DOJ Case
Number 90- 5 -1 -1- 09339, United States District Court for the Northern District of Iowa.
The provisions of the Consent Decree apply to and are binding upon the City and its
officers, directors, employees, agents, servants, successors, assigns, and all persons,
firms and corporations under contract with the City to perform the obligations of the
Consent Decree. The City is actively rehabilitating brick manholes and sanitary sewer
pipes that were identified in the plan to be deficient.
DISCUSSION
The 2012 Brick Manhole Replacement Project, Bid Package 3 was completed by
McDermott Excavating of Dubuque, Iowa, in the final contract amount of $78,749.20.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize payment of
the contract amount of $78,749.20 to McDermott Excavating for the 2012 Brick Manhole
Replacement Project, Bid Package 3.
BUDGET IMPACT
The cost summary for the 2012 Brick Manhole Replacement Project, Bid Package 3 is
as follows:
Award Final
Construction Contract $ 93,817.50 $ 78,749.20
Contingency 9,381.75 0
Construction Engineering & Inspection 15,479.89 3,150.00
$118,679.14 $81,899.20
The contract decrease can be attributed to the elimination of unneeded watermain work.
The project funding summary is as follows:
CIP Fund Description Fund Amount
7202332 Stormwater Infiltration and Inflow $78,257.70
7401405 Watermain Replacements 3,641.50
Total Project Funding $81,899.20
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolutions accepting the
improvements and authorizing payment of the contract amount of $78,749.20 to
McDermott Excavating for the 2012 Brick Manhole Replacement Project Bid Package 3.
cc: Jenny Larson, Budget Director
Charles Gau, Engineering Technician
RESOLUTION NO. 331-12
ACCEPTING THE 2012 BRICK MANHOLE REPLACEMENT PROJECT BID
PACKAGE 3 AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT
TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the 2012 Brick Manhole
Replacement Project Bid Package 3 (the Project) has been completed and the City
Engineer has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the 2012 Brick Manhole Replacement Project Bid Package 3 appropriations for the
contract amount of $78,749.20 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 3rd day of December 2012.
Roy D. Buol, Mayor
Attest:
•
Ke 'n S. Firnstahl, CM 4 -'t'y Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2012 BRICK
MANHOLE REPLACEMENT PROJECT BID PACKAGE 3
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2012 Brick Manhole Replacement Project Bid Package 3, and that
said Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $81,899.20.
Dated this day of L /'Ii' , 2012.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on th% day of
, 2012.
Kevi S. Firnstahl,
C° ity Clerk
THE CITY OF
Dui
Masterpiece on the Mississippi
City of Dubuque
Engineering
50. W. 13th Street
Dubuque, IA 52001
(563) 589 -4270
PROJECT CLOSE OUT FORM
Project Name:
CIP Number:
Project Contract Amount:
Project Completion Date:
2012 BRICK MANHOLE REPLACEMENT PROJECT
BID PACKAGE #3
CIP: 7202332
$93,817.50
16- Nov -12
Contractor Name:
Contractor Address:
City, State, Zip:
Contractor Telephone:
McDermott Excavating
14407 Hwy 20 West
Dubuque, Iowa 52003 -9709
563 - 583 -4633
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
CONTRACT ITEM
QUANTITY UNIT UNIT PRICE
PROJECT TOTAL
QUANTITY TOTAL
PERCENT
COMPLETE
MH 05335 - 11.00' deep
1 LS $ 4,785.00
1.00 $ 4,785.00
100.00%
100.00%
100.00%
0.00%
100.00%
0.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
0.00%
56.20%
51.73%
125.00%
225.00%
70.68%
0.00%
0.00%
102.96%
46.77%
4.12%
233.70%
0.00%
126.09%
236.33%
100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
15.63%
50.00%
0.00%
0.00%
37.50%
50.00%
0.00%
75.00%
0.00%
50.00%
100.00%
28.84%
0.00%
79.32%
10.00%
1
2
MH 06939 - 11.00' deep
1 LS $ 4,822.00
1.00 $ 4,822.00
3
MH 05588 - 9.00' deep
1 LS $ 4,672.00
1.00 $ 4672.00
4
MH 05580 - 6.00' deep - (Removed From Project)
1 LS $ -
0.00 $ -
5
MH 05579 - 10.00' deep
1 LS $ 4,709.00
1.00 $ 4,709.00
6
MH 05574 - 8.00' deep - (Removed From Project)
1 LS $ -
0.00 $ -
7
MH 06789 - 8.00' deep - (Decided to Eliminate MH)
1 LS 1 $ 2,292.00
1.00 $ 2,292.00
8
MH 05562 -7.00' deep
1 LS $ 4,061.00
1.00 $ 4,061.00
9
MH 05534 - 6.00' deep
1 LS $ 3,955.00
1.00 $ 3,955.00
10
MH 05543 - 8.00' deep
1 LS $ 4,381.00
1.00 $ 4,381.00
11
MH 05539 - 5.00' deep - (Decided to Eliminate MH)
1 LS 1 $ 1,432.50
1.00 $ 1,432.50
12
MH 05544 - 4.00' deep
1 LS $ 3,081.00
1.00 $ 3,081.00
13
8" PVC SDR -26
100 LF $ 33.50
0.00 $ -
14
6" PVC SDR -26
50 LF $ 32.50
28.10 $ 913.25
15
4" PVC SDR -26 Lateral
100 LF $ 19.00
51.73 $ 982.87
16
8" x 4" PVC Wye
4 EA $ 75.00
5.00 $ 375.00
17
6" x 4" PVC Wye
4 EA $ 70.00
9.00 $ 630.00
18
PC Concrete Curb And Gutter - Remove and Construct
25 LF $ 28.00
17.67 $ 494.76
19
PC Concrete Sidewalk 4" - Remove and Construct
96 SF $ 5.75
0.00 $ -
20
PC Concrete Sidewalk / Approach 6" - Remove and Construct
10 SY $ 55.00
0.00 $ -
21
Bedding Stone, 1" Clean - Includes Filter Fabric
72 Ton $ 16.00
74.13 $ 1,186.08
22
Granular Subbase, IOWA DOT Gradaton #12a
700 Ton $ 9.65
327.41 $ 3,159.51
23
Granular Backfill, IOWA DOT Gradaton #32 (Man sand)
700 Ton $ 9.65
28.85 $ 278.40
24
Graded Stone Base
60 Ton $ 9.65
140.22 $ 1,353.12
25
Trench Stabilization Stone
45 Ton $ 10.50
0.00 $ -
26
HMA 300K Surface Course, 1/2" (PG 64 -22)
45 Ton $ 120.00
56.74 $ 6,808.80
27
PC Concrete Base (8 ") - Remove and Construct
60 SY $ 45.00
141.80 $ 6,381.00
28
Landscape Restoration (Hydro Seed)
1 LS $ 600.00
1.00 $ 600.00
29
12" DIP, Class 52 W / Wrap
100 LF $ 25.00
0.00 $ -
30
12" 45 Degree Bend
4 EA $ 100.00
0.00 $ -
31
12" 22.5 Degree Bend
4 EA $ 100.00
0.00 $ -
32
12" Solid Sleeve
4 EA $ 100.00
0.00 $ -
33
12" Mega Lug
16 EA $ 35.00
0.00 $ -
34
12" Valve
1 EA $ 150.00
0.00 $ -
35
12 "x12 "x6" Tee
1 EA $ 135.00
0.00 $ -
36
6" DIP, Class 52 W / Wrap
100 LF $ 18.00
15.63 $ 281.34
37
6" 45 Degree Bend
4 EA $ 80.00
2.00 $ 160.00
38
6" 22.5 Degree Bend
4 EA $ 80.00
0.00 $ -
39
6" Solid Sleeve
4 EA $ 80.00
0.00 $ -
40
6" Mega Lug
16 EA $ 25.00
6.00 $ 150.00
41
6" Valve
2 EA $ 100.00
1.00 $ 100.00
42
6 "x6 "x6" Tee
1 EA $ 100.00
0.00 $ -
43
Water Service Reconnect
4 EA $ 500.00
3.00 $ 1,500.00
44
2" Ridgid Insulation Board
1 EA $ 50.00
0.00 $ -
45
Hydrant
2 EA $ 350.00
1.00 $ 350.00
46
Traffic Control And Project Safety
1 EA $ 2,625.00
1.00 $ 2,625.00
47
Sawcut, Asphalt
720 LF $ 1.50
207.67 $ 311.51
48
Sawcut, Concrete
220 LF $ 3.50
0.00 $ -
49
Sawcut, Composite (HMA over PCC)
500 LF $ 3.50
396.59 $ 1,388.07
50
Excavation, Rock
18 CY $ 100.00
1.80 $ 180.00
Payment Totals $ 68,399.20
Total Contract Work Performed to Date: $ 68,399.20
Total Change Order Work Performed to Date: $ 10,350.00
Total Contract and Change Order Work Performed to Date: $ 78,749.20
Miscellaneous Costs
Engineering
3,150.00
TOTAL FINAL PROJECT COSTS: $ 81,899.20
ORDER
rCHANGE
1 14- Aug -12
Add extra MH at Altlantic and Decorah = $4150
2 15- Aug -12
Eliminate MH at 1650 Atlantic St. = $2,100
3 16- Aug -12
Add extra MH at Altlantic and Delaware = $4100
I hereby certify that the above statement shows, in detail, the correct
amount of all work required to complete the above improvement.
APPROVED:
Michael Van Milligen, City M
Dubuque, Iowa
Gus Psihoyos, City Engineer
Dubuque, Iowa
The Undersigned contractor for the above
improvement, does hereby accept the above 'Total Due Contractor ", as
full settlement for all claims for said improvement.
APPROVED:
BY:
hic I)Cf,�cl� XC6,v 1
b
, c
Masterpiece on the Mississippi
City of Dubuque
Engineering
50. W. 13th Street
Dubuque, IA 52001
(563) 589 -4270
PROJECT CLOSE OUT FORM
Project Name:
CIP Number:
Project Contract Amount:
Project Completion Date:
2012 BRICK MANHOLE REPLACEMENT PROJECT
BID PACKAGE #3
CIP: 7202332
$93,817.50
16- Nov -12
Contractor Name:
Contractor Address:
City, State, Zip:
Contractor Telephone:
McDermott Excavating
14407 Hwy 20 West
Dubuque, Iowa 52003 -9709
563 - 583 -4633
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
CONTRACT ITEM
QUANTITY UNIT UNIT PRICE
PROJECT TOTAL
QUANTITY TOTAL
PERCENT
COMPLETE
MH 05335 - 11.00' deep
1 LS $ 4,785.00
1.00 $ 4,785.00
100.00%
100.00%
100.00%
0.00%
100.00%
0.00%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
0.00%
56.20%
51.73%
125.00%
225.00%
70.68%
0.00%
0.00%
102.96%
46.77%
4.12%
233.70%
0.00%
126.09%
236.33%
100.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
15.63%
50.00%
0.00%
0.00%
37.50%
50.00%
0.00%
75.00%
0.00%
50.00%
100.00%
28.84%
0.00%
79.32%
10.00%
1
2
MH 06939 - 11.00' deep
1 LS $ 4,822.00
1.00 $ 4,822.00
3
MH 05588 - 9.00' deep
1 LS $ 4,672.00
1.00 $ 4,672.00
4
MH 05580 - 6.00' deep - (Removed From Project)
1 LS $ -
0.00 $ -
5
MH 05579 - 10.00' deep
1 LS $ 4,709.00
1.00 $ 4,709.00
6
MH 05574 - 8.00' deep - (Removed From Project)
1 LS $ -
0.00 $ -
7
MH 06789 - 8.00' deep - (Decided to Eliminate MH)
1 LS 1 $ 2,292.00
1.00 $ 2,292.00
8
MH 05562 - 7.00' deep
1 LS $ 4,061.00
1.00 $ 4,061.00
9
MH05534- 6.00'deep
1 LS $ 3,955.00
1.00 $ 3,955.00
10
MH 05543 - 8.00' deep
1 LS $ 4,381.00
1.00 $ 4,381.00
11
MH 05539 - 5.00' deep - (Decided to Eliminate MH)
1 LS 1 $ 1,432.50
1.00 $ 1,432.50
12
MH 05544 -4.00' deep
1 LS $ 3,081.00
1.001 $ 3,081.00
13
8" PVC SDR -26
100 LF $ 33.50
0.00 $ -
14
6" PVC SDR -26
50 LF $ 32.50
28.10 $ 913.25
15
4" PVC SDR -26 Lateral
100 LF $ 19.00
51.73 $ 982.87
16
8" x 4" PVC Wye
4 EA $ 75.00
5.00 $ 375.00
17
6" x 4" PVC Wye
4 EA $ 70.00
9.00 $ 630.00
18
PC Concrete Curb And Gutter - Remove and Construct
25 LF $ 28.00
17.67 $ 494.7.6
19
PC Concrete Sidewalk 4" - Remove and Construct
96 SF $ 5.75
0.00 $ -
20
PC Concrete Sidewalk / Approach 6" - Remove and Construct
10 SY $ 55.00
0.00 $ -
21
Bedding Stone, 1" Clean - Includes Filter Fabric
72 Ton $ 16.00
74.13 $ 1,186.08
22
Granular Subbase, IOWA DOT Gradaton #12a
700 Ton $ 9.65
327.41 $ 3,159.51
23
Granular Backrill, IOWA DOT Gradaton #32 (Man sand)
700 Ton $ 9.65
28.85 $ 278.40
24
Graded Stone Base
60 Ton $ 9.65
140.22 $ 1,353.12
25
Trench Stabilization Stone
45 Ton $ 10.50
0.00 $ -
26
HMA 300K Surface Course, 1/2" (PG 64 -22)
45 Ton $ 120.00
56.74 $ 6,808.80
27
PC Concrete Base (8 ") - Remove and Construct
60 SY $ 45.00
141.80 $ 6,381.00
28
Landscape Restoration (Hydro Seed)
1 LS $ 600.00
1.00 $ 600.00
29
12" DIP, Class 52 W / Wrap
100 LF $ 25.00
0.00 $ -
30
12" 45 Degree Bend
4 EA $ 100.00
0.00 $ -
31
12" 22.5 Degree Bend
4 EA $ 100.00
0.00 $ -
32
12" Solid Sleeve
4 EA $ 100.00
0.00 $ -
33
12" Mega Lug
16 EA $ 35.00
0.00 $ -
34
12" Valve
1 EA $ 150.00
0.00 $ -
35
12 "x12 "x6" Tee
1 EA $ 135.00
0.00 $ -
36
6" DIP, Class 52 W / Wrap
100 LF $ 18.00
15.63 $ 281.34
37
6" 45 Degree Bend
4 EA $ 80.00
2.00 $ 160.00
38
6" 22.5 Degree Bend
4 EA $ 80.00
0.00 $ -
39
6" Solid Sleeve
4 EA $ 80.00
0.00 $ -
40
6" Mega Lug
16 EA $ 25.00
6.00 $ 150.00
41
6" Valve
2 EA $ 100.00
1.00 $ 100.00
42
6 "x6 "x6" Tee
1 EA $ 100.00
0.00 $ -
43
Water Service Reconnect
4 EA $ 500.00
3.00 $ 1,500.00
44
2" Ridgid Insulation Board
1 EA $ 50.00
0.00 $ -
45
Hydrant
2 EA $ 350.00
1.00 $ 350.00
46
Tragic Control And Project Safety
1 EA $ 2,625.00
1.00 $ 2,625.00
47
Sawcut, Asphalt
720 LF $ 1.50
207.67 $ 311.51
48
Sawcut, Concrete
220 LF $ 3.50
0.00 $ -
49
Sawcut, Composite (HMA over PCC)
500 LF $ 3.50
396.59 $ 1,388.07
50
Excavation, Rock
18 CY $ 100.00
1.80 $ 180.00
Payment Totals $ 68,399.20
Total Contract Work Performed to Date: $ 68,399.20
Total Change Order Work Performed to Date: $ 10,350.00
Total Contract and Change Order Work Performed to Date: $ 78,749.20
Miscellaneous Costs
Engineering
3,150.00
TOTAL FINAL PROJECT COSTS: $ 81,899.20
CHANGE ORDER
1
14- Aug -12
Add extra MH at Altlantic and Decorah = $4150
2
15- Aug -12
Eliminate MH at 1650 Atlantic St. = $2,100
3
16- Aug -12
Add extra MH at Altlantic and Delaware = $4100
I hereby certify that the above stateme shows, in detail, the correct
amount of all work required to co ry a the above improvement.
APPROVED:
Michael Van Milligen, City M
Dubuque, lowa
9
Gus Psihoyos, City Engineer
Dubuque, Iowa
The Undersigned contractor for the above
improvement, does hereby accept the above "Total Due Contractor", as
full settlement for all claims for said improvement.
APPROVED:
BY:
Irnc. ef,�G`�} Kcav ;1-.