Eagle Point Park Washout Repair ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Park Washout Repair Project
C I P: 1002073, 7202301
DATE: November 27, 2012
Dubuque
kital
All- America City
II 111!
2012
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Eagle Point Park Washout Repair Project, as completed by Connolly
Construction Inc., in the final contract amount of $48,258.07, which is a 10.2% reduction
from the original contract amount of $53,762.50 based on the initial estimate of itemized
quantities.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kr,„ 7)4,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer 'RD 5
SUBJECT: Eagle Point Park Washout Repair Project
CIP: 1002073, 7202301
DATE: November 27, 2012
INTRODUCTION
Dubuque
katit
Alt - America City
1I 1 1I
2012
The enclosed resolution provides for the acceptance of the construction contract for the
Eagle Point Park Washout Repair Project.
BACKGROUND
On July 27 -28, 2011, the City received extremely heavy rainfall with amounts reported
to be up to 15 inches in 12 hours. Due to the heavy rainfall event, a large drainage
embankment in Eagle Point Park became saturated, causing the slope to fail and
creating a substantial washout. A large amount of soil embankment material was
washed away causing the concrete storm water drainage flume to collapse.
On August 30, 2011, the City of Dubuque and Dubuque County received a Presidential
Declaration (DR- 4018 -IA) for public assistance. The FEMA public assistance provided
funding to assist in completing the washout repair at Eagle Point Park.
The Eagle Point Park Washout Repair Project provided for the all labor, materials,
equipment and administration for the removal of debris, backfill of void area, cast -in-
place concrete flume and endwall construction, chain -link fencing, erosion control, site
restoration.
DISCUSSION
The Eagle Point Park Washout Repair Project was completed by Connolly Construction
Inc. of Peosta, Iowa, in the final contract amount of $48,258.07, which is a 10.2%
reduction from the original contract amount of $53,762.50 based on the initial estimate
of itemized quantities.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize payment of
the contract amount of $48,258.07 to Connolly Construction Inc. for the Eagle Point
Park Washout Repair Project.
BUDGET IMPACT
The cost summary for the Eagle Point Park Washout Repair Project is as follows:
The project funding summary is as follows:
CIP
Award
Final
Construction Contract
$ 53,762.50
$ 48,258.07
Contingency
6,115.25
0.00
Consultant Engineering Design Services
8,750.00
8,750.00
Administration / Construction Engineering & Inspection
8,600.00
3,760.36
Total Project Cost
$ 77,227.75
$ 60,768.43
The project funding summary is as follows:
CIP
Fund Description
Fund Amount
1002073
FEMA 2012 Funding
$ 23,744.00
7202301
Eagle Point Park - Storm Sewer Repair
37,024.43
Total Project Funding
$ 60,768.43
The approved FEMA public assistance funding for the project was $23,744.00 and the
remainder of the funding is from an existing storm sewer repair CIP at Eagle Point Park.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting the
improvements and authorizing payment of the contract amount of $48,258.07 to
Connolly Construction Inc. for the Eagle Point Park Washout Repair Project.
Prepared by Robert Schiesl
cc: Jenny Larson, Budget Director
Marie Ware, Leisure Services Manager
John Klostermann, Public Works
F: \PROJECTS \EAGLE POINT WASHOUT REPAIR - FEMA 2011 \Council & Staff Documents\Acceptance \Eagle Point Park
Washout Repair Project - Council Acceptance Memo.doc
RESOLUTION NO. 332 -12
ACCEPTING THE EAGLE POINT PARK WASHOUT REPAIR PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Eagle Point Park Washout
Repair Project (the Project) has been completed and the City Engineer has examined
the work and filed a certificate stating that the Project has been completed according to
the terms of the Public Improvement Contract and that the City Engineer recommends
that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the FEMA 2012 Funding allocation and the Eagle Point Park Storm Sewer Repair
capital improvement appropriation for the contract amount of $48,258.07 less any
retained percentage provided for therein as provided in Iowa Code chapter 573, and to
pay such retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 3rd day of Decemb -r 2012.
9
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE EAGLE POINT
PARK WASHOUT REPAIR PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Eagle Point Park Washout Repair Project, and that said Project
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $48,258.07.
Dated thi != day o lK2012.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the day of,
2012.
Ke n ' Firnstah , C ! ' ity Clerk
BID
ITEM
City of Dubuque - Engineering Division
Council Final Payment Form
,PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Eagle Point Park Washout Repair Project
CONTRACTOR: Connolly Construction Company
BID ITEM DESCRIPTION
0010 Mobilization, Bond & Insurance
UNIT
0020 Erosion Control
0030 Traffic Control
LS
LS
LS
0040 Clearing & Grubbing
0050 Unclassified Excavation
0060 6 -inch Breaker Run
0070 Crushed Aggregate Base Course
0080 Concrete Flume & End Walls, Complete
0090 ACC Patch (5" min. thickness)
0100 PCC Curb
0110 Erosion Control Blanket
0120 Rip Rap
0130 Rip Rap Grouting
0140 Seeding, Fertilizing, & Mulching
0150 Chain -Link Fence
LS
LS
TON
TON
LS
SY
LF
SY
TON
LS
SY
LF
DATE: November 28, 2012
CONTRACT AMOUNT: $53,762.50
CONTRACT
UNIT COST
$ 2,775.00
$ 1,535.00
$ 344.00
$ 1,758.00
$ 1,587.00
$ 17.95
$ 17.00
$ 8,160.00
$ 51.05
$ 23.60
$ 2.12
$ 20.80
$ 1,070.00
$ 2.18
$ 40.45
QUANTITY
TO DATE
1.00
1.00
1.00
AMOUNT EARNED
TO DATE
$ 2,775.00
$ 1,535.00
344.00
1.00
1.00
$ 1,758.00
$ 1,587.00
706.27 $ 12,677.55
26.12 $ 444.04
1.00
$ 8,160.00
12.00 $ 612.60
6.00
$ 141.60
400.00 $ 848.00
471.67 $ 9,810.74
1.00
$ 1,070.00
400.00 $ 872.00
139.00 $ 5,622.55
TOTAL AMOUNT EARNED TO DATE - BASE BID:
TOTAL DUE CONTRACTOR:
CONSULTANT ENGINEERING / DESIGN:
CONSTRUCTION ENGINEERING / INSPECTION:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
$ 48,258.07
$ 48,268.07
$ 8,750.00
$ 3,760.36
$ 60,768.43
I hereby certify that the above statement shows in detail the correct amount of all wor wired to complete the
above improvement.
APPROVED:
Michae Van Milligen, City Manager
City of Dubuque, Iowa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Connolly Construction Company contractor for the above improvement, does
hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR: Connolly Construction Company
BY:
TITLE:
DATE:
rSj
November 28, 2012