911 Center, Emergency Operations Center Need Assessment RecommendationTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 911 Center /Emergency Operations Center Needs Assessment
DATE: November 28, 2012
Dubuque
kital
All- America City
II h/
2012
Fourteen responses were received to a Request for Proposal for the Emergency
Communications /Emergency Operations Center Needs Assessment Study. The RFP
Review Committee selected four companies to give a presentation and be interviewed.
Emergency Communications Manager Mark Murphy, Emergency Management
Coordinator Tom Berger and the RFP Review Committee recommend City Council
approval of the selection of Wold Architects as the vendor to provide the Needs
Assessments for the Emergency Communications /Emergency Operations Centers for a
proposed fee of $45,000, with additional reimbursable cost not to exceed $15,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Mark Murphy, Emergency Communications Manager
Tom Berger, Emergency Management Coordinator
THE CITY OF
Dui
Masterpiece on the Mississippi
TO:
FROM:
DATE:
SUBJECT:
Michael C. Van Milligen, City Manager
Mark Murphy, Emergency Communications Manager
Tom Berger, Emergency Management Coordinator
11 -28 -2012
911 Center /Emergency Operations Center Needs Assessment
INTRODUCTION
This memorandum will detail the selection process and the vendor recommendation for the Emergency
Communications/Emergency Operations Center Needs Assessment Study.
Dubuque
had
All- America City
' I I'
2007
BACKGROUND
In previous City Council Goal settings, the council recommended looking at relocation of the 911 Center to be a top priority.
With several severe weather events and other man made events, the current amount of dispatching positions are inadequate
to perform the necessary duties and can overburden the dispatch center.
On August 7th, 2012, the City released the 911 Center/Emergency Operations Center Needs Assessment RFP. Companies
were given until Tuesday September 4th, 2012 to submit proposals. On that date, fourteen companies submitted proposals.
Those companies were:
Neumann Monson Architects Ament Design
Leach Mounce Architects Wold Architects
SVPA Architects TSP /Five Bugles
Aecorr FEH Associates Treanor Architects
Gere Dismer Architects Architects Design Group
Shive Hattery Architects Venture Architects
Jacobs Wyper Architects GeoComm
DISCUSSION
A Committee was formed to look over the proposals. The committee included:
Dubuque Fire Chief Dan Brown
Dubuque Police Mark Dalsing
Dubuque County Sheriff Don Vrotsos
EMA Director Tom Berger
Stacey Moore, City of Dubuque Information Services Department
Mark Murphy, Emergency Communications Manager
Assistant Police Chief Terry Tobin
Chief Deputy Greg Egan, Dubuque County Sheriff's Office
Others that had been invited to participate in the selection process were:
Jenny Larson, Budget Director
Chris Kohlmann, City Information Services Manager
Lead Dispatcher Joseph Young
The committee narrowed down the selection to four companies. They invited Wold Architects, Architects Design Group,
Jacobs Wyper Architects, and Venture Architects in to give presentations and to be interviewed. The committee then used
the following criteria to select a company.
1. Firm's expertise for the project
2. Firm has conducted five similar studies for Emergency
Communications /Emergency Operations Centers in the past five
years references must be provided)
3. Past record of performances on similar projects
4. Experience with joint use facilities
5. Project organization and management
6. Qualifications of the project team.
The Committee recommends the selection of Wold Architects as the vendor to provide the Needs Assessment for the
Emergency Communications /Emergency Operations Centers.
Wold Architects has a proven track record in doing these types of studies. They have done studies for Scott County (la)
Emergency Communications Center, Dakota Communications Center (Rosemont, MN), Hennepin County 911 Dispatch
(Plymouth, Mn) and Kane Comm (Geneva, II).
Wold Architects have also partnered with Straka Johnson Architects, PC on this project as well as several other projects in
the Dubuque area. The committee felt that this local partnership provided them with an advantage as the local group would
provide valuable information and have an investment in the community.
Wold Architects have also partnered with Kent Therkelsen & Associates, Inc. Leonard Koehnen, the Dubuque County 911
Board's radio consultant, has gone to work for Kent Therkelsen & Associates. This partnership provides them with the
knowledge of how the Dubuque Communications Center's radio system works.
Wold Architect's proposed fee is $45,000 with additional reimbursable cost not to exceed $15,000. The CIP amount
budgeted for this was $60,000
RECOMMENDATION
Based on the RFP and selection process, I recommend that the City of Dubuque enter into
negotiations with Wold Architects to be the provider for the Needs Assessment Study.
PROJECT COST - BUDGET IMPACT
Wold Architect's proposed fee is $45,000 with additional reimbursable cost not to exceed $15,000. The CIP amount
budgeted for this was $60,000
ACTION TO BE TAKEN
City Manager review of this memorandum for follow -up, questions or clarification and approval; and forward to City Council
for approval of recommendation.
Prepared by:
Mark Murphy, Emergency Communications Manager
cc:
Tom Berger, Emergency Management Coordinator
Jenny Larson, Budget Director