Signed Contract_WHKS & Co. for Airport Utilities Extension DesignTHE CITY OF
DUB E
Masterpiece on the Mississippi
TO:
FROM: Gus Psihoyos, City Engineer
Michael C. VanMilligan, City Manager
Dubuque
AI Ammirac y
2012
SUBJECT: City of Dubuque Utility Extensions to the Dubuque Regional Airport
DATE: November 16, 2012
INTRODUCTION
The purpose of this memo is to present a professional service agreement for approval
for the design of the City of Dubuque Utility Extensions to the Dubuque Regional Airport
Improvement project.
BACKGROUND
In September 2012, the City Council authorized City staff to negotiate and execute a
professional service agreement with WHKS & Co. for the design of the City of Dubuque
Utility Extensions to the Dubuque Regional Airport.
DISCUSSION
City Attorney Barry Lindahl, City Engineering Technician Todd Irwin, and Water
Department Manager, Bob Green has reviewed the attached agreement produced by
WHKS & Co.
RECOMMENDATION
I recommend that the City execute the attached agreement for the design of the City
Utility Extensions to the Dubuque Regional Airport.
BUDGET IMPACT
City staff and WHKS & Co. negotiated a final scope of services and corresponding fee
for professional services to design the Utility extension to the Dubuque Regional Airport.
The contract amount is $288,362.00. This is $11,350.00 higher than the original
estimated amount of $277,012.00 approved by the City Council. The increase is due to
a modification in the scope of services regarding the water booster station, in the
amount of $9,000.00, and additional reimbursable expenses, in the amount of
$2,350.00. The consultant work will be funded from the following Capital Improvement
Program appropriations: CIP 7102409 includes appropriations of $391,733.00 in FY
2013 for the design and construction inspection of the entire extension of the Granger
Creek Sanitary Sewer Interceptor.
CIP 7402395 in FY 2013 includes appropriations of $419,364 for the design services
and inspection of the water main extension. While there is not a specific CIP dedicated
for the design and construction of the fiber optics conduit extension, $23,000 will be
used from CIP 3002144 for the design portion of the fiber conduit extension. Since the
adopted FY 2013 budget does not include a funding source to extend fiber optics to the
Dubuque regional airport, a budget request for FY 2014 will be made for the
construction of the fiber optic conduit and fiber optic cable.
ACTION TO BE TAKEN
I respectfully request that you execute the attached contract between the City and
WHKS & Co. for the design of the City of Dubuque Utility Extension to the Dubuque
Regional Airport.
Attach.
Prepared by Todd Irwin, Engineering Technician
cc: Barry Lindahl, City Attorney
Jenny Larson, Budget Director
Bob Green, Water Department Manager
Mike Brekke, Water Distribution Supervisor
Bob Grierson, Airport Manager
Todd Dalsing, Airport Operations / Maintenance Supervisor
David Ness, Traffic Engineer
Deron Muehring, Civil Engineer II
whks
PROFESSIONAL SERVICES AGREEMENT
1485 Oeth Court
Dubuque, IA 5203
Phone: 563 - 582 -5481
THIS AGREEMENT, by and between the City of Dubuque, Iowa hereinafter referred to as the
"Client" and WHKS & Co., hereinafter referred to as "WHKS ", is made as follows:
WHEREAS, the Client has a need for certain professional services relating to the project described
as:
CITY OF DUBUQUE UTILITY EXTENSIONS TO THE DUBUQUE REGIONAL AIRPORT
and,
WHEREAS, WHKS proposes to furnish the professional services required by the Client for said
project,
NOW THEREFORE, the Client hereby agrees to retain and compensate WHKS to perform the
professional services in accordance with the terms and conditions of this Agreement and the
attached STANDARD TERMS AND CONDITIONS (See Attachment A).
Scope of Services
WHKS shall perform the following described services for the Client:
See Attachments B and B1
Basis of Compensation
For the services described above, the Client shall remunerate WHKS as follows:
Not -to- Exceed Amount of $288,362.00
City will be responsible for all application and permit fees.
See Attachment C for a detailed breakdown.
Executed this L ( day of Mj V { 11 , 2012.
City of Dubuque
whks
By: By: 44k,—SLCA, ?C2`
Printed Name: Printed Name: I■L i✓L., A • 1s=►�3
Title: Title: Vice President
ATTACHMENT A
1. Scope of Services
Client and WHKS have agreed to a
list of services WHKS will provide to
Client as listed on the Professional
Services Agreement Form.
2. Governing Law
The laws of the State of Iowa will
govern this Agreement, its
interpretation and performance. Any
litigation arising in any way from this
Agreement shall be brought in the
courts of Dubuque County, Iowa.
3. Standard of Care
Services provided by WHKS under
this Agreement will be performed in a
manner consistent with that degree
of care and skill ordinarily exercised
by members of the same profession
currently practicing under similar
circumstances and locality.
4. Integration
This Agreement comprises the final
and complete agreement between
Client and WHKS. It supersedes all
prior communications,
representations, or agreements,
whether oral or written, relating to the
subject matter of this Agreement.
Execution of this Agreement signifies
that each party has read the
document thoroughly. Amendments
to this Agreement shall not be
binding unless made in writing and
signed by both Client and WHKS.
5. Guarantees and Warranties
WHKS shall not be required to sign
any documents, no matter by whom
requested, that would result in
WHKS having to guarantee or
warrant the existence of conditions
whose existence WHKS cannot
ascertain. Client also agrees not to
STANDARD TERMS AND CONDITIONS
FOR
PUBLIC SECTOR PROJECTS
make resolution of any dispute with
WHKS or payment of any amount
due to WHKS in any way contingent
upon WHKS signing any such
guarantee or warranty.
6. Indemnification
WHKS agrees, to the extent
permitted by law, to defend,
indemnify and hold Client harmless
from any damage, liability or cost
(including reasonable attorney's fees
and costs of defense) to the extent
caused by WHKS' negligent acts,
errors or omissions in the
performance of professional services
under this Agreement and those of
its subconsultants or anyone for
whom WHKS is legally liable.
Client agrees, to the extent permitted
by law, to defend, indemnify and hold
WHKS harmless from any damage,
liability or cost (including reasonable
attorneys' fees and costs of defense)
to the extent caused by Client's
negligent acts, errors or omissions
and those of Client's contractors,
subcontractors or consultants or
anyone for whom Client is legally
liable.
Neither WHKS nor Client shall be
obligated to indemnify the other party
in any manner whatsoever for the
other party's own negligence.
7. Billing and Payment Provisions
Invoices shall be submitted by
WHKS monthly and are due upon
presentation and shall be considered
PAST DUE if not paid within thirty
(30) calendar days of the invoice
date.
If payment is not received by WHKS
within thirty (30) calendar days of the
invoice date, Client shall pay as
interest an additional charge of one
Page 1 of 4
whks
engineers + planners + land surveyors
and one - quarter percent (1.25 %) of
the PAST DUE amount per month.
Payment thereafter shall first be
applied to accrued interest and then
to the unpaid principal.
If Client fails to make payments
within sixty (60) days from the date
of an invoice or otherwise is in
breach of this Agreement, WHKS
may, at its option, suspend
performance of services upon five (5)
calendar days' written notice to
Client. WHKS shall have no liability
whatsoever to Client for any costs or
damages as a result of such
suspension caused by any breach of
this Agreement by Client. If Client
fails to make payment to WHKS in
accordance with the payment terms
herein, this shall constitute a material
breach of this Agreement and shall
be cause for termination by WHKS.
In the event legal action is necessary
to enforce the payment provisions of
this Agreement, WHKS shall be
entitled to collect from Client any
judgment or settlement sums due,
reasonable attorneys' fees, court
costs and expenses incurred by
WHKS in connection therewith and,
in addition, the reasonable value of
WHKS personnel time and expenses
spent in connection with such
collection action, computed at WHKS
current fee schedule and expense
policies.
Payment of invoices is in no case
subject to unilateral discounting or
set -offs by Client, and payment is
due regardless of suspension or
termination of this Agreement by
either party.
8. Ownership of Records
All reports, plans, specifications, field
data and notes and other
documents, including all documents
on electronic media, prepared by
WHKS as instruments of service
shall remain the property of WHKS.
Client shall be permitted to retain
copies, including reproducible
copies, of the plans and
specifications for information and
reference in connection with Client's
use of the completed project. The
plans and specifications shall not be
used by Client or by others on other
similar projects except by agreement
in writing by WHKS.
9. Delivery of Electronic Files
In accepting and utilizing any
drawings, reports and data on any
form of electronic media generated
and provided by WHKS, Client
covenants and agrees that all such
electronic files are instruments of
service of WHKS, who shall be
deemed the author, and who shall
retain all rights under common and
statutory laws, and other rights,
including copyrights. Client is aware
that differences may exist between
the electronic files delivered and the
respective construction documents
due to addenda, change orders or
other revisions. In the event of a
conflict between the signed
construction documents prepared by
WHKS and electronic files, the
signed construction documents shall
govern.
Client and WHKS agree that the
electronic files prepared by WHKS
shall conform to the current CADD
software in use by WHKS or to other
mutually agreeable CADD specifica-
tions defined in the Agreement. Any
changes to the CADD specifications
by either Client or WHKS are subject
to review and acceptance by the
other party. Additional efforts by
WHKS made necessary by a change
to the CADD specifications or other
software shall be compensated for
as Additional Services.
The electronic files provided by
WHKS to Client are submitted for an
acceptance period of 60 days. Any
defects Client discovers during this
period will be reported to WHKS and
will be corrected as part of the Scope
of Services. Correction of defects
detected and reported after the
acceptance period will be
compensated for as Additional
Services.
Client agrees not to reuse the
electronic files, in whole or in part, for
any purpose or project other than the
project that . is the subject of this
Agreement. Client agrees not to
transfer the electronic files to others
without the prior written consent of
WHKS, except as required by law.
In addition, Client agrees, to the
extent permitted by law, to indemnify
and hold WHKS harmless from any
damage, liability or cost, including
reasonable attorney's fees and costs
of defense, arising from any changes
made by anyone other than WHKS
or from any reuse of the electronic
files without the prior written consent
of WHKS.
Under no circumstance shall delivery
of the electronic files for use by
Client be deemed a sale by WHKS
and WHKS makes no warranties,
either express or implied, of
merchantability and fitness for any
particular purpose. In no event shall
WHKS be liable for any loss of profit
or any consequential damages.
10. Changed Conditions
Client shall rely on the judgment of
WHKS as to the continued adequacy
of this agreement in light of
occurrences or discoveries that were
not originally contemplated by or
known to WHKS. Should WHKS call
for contract renegotiation, WHKS
shall identify the changed conditions
necessitating renegotiation and
WHKS and Client shall promptly and
in good faith enter into renegotiation
of this Agreement. If terms cannot
be agreed to, the parties agree that
either party has the absolute right to
terminate this Agreement.
11. Permits and Approvals
WHKS shall assist Client in applying
for those permits and approvals
typically required by law for projects
similar to the one for which WHKS
services are being engaged. This
assistance consists of completing
Page 2 of 4
and submitting forms as to the
results of certain work included in the
Scope of Services.
12. Suspension of Services
If the project is suspended for more
than thirty (30) calendar days in the
aggregate, WHKS shall be
compensated for services performed
and charges incurred prior to receipt
of notice to suspend and, upon
resumption, an equitable adjustment
in fees to accommodate the resulting
demobilization and remobilization
costs. In addition, there shall be an
equitable adjustment in the project
schedule based on the delay caused
by the suspension. If the project is
suspended for more than ninety (90)
calendar days in the aggregate,
WHKS may, at its option, terminate
this Agreement upon giving notice in
writing to Client.
13. Termination
Either Client or WHKS may terminate
this Agreement at any time with or
without cause upon giving the other
party seven (7) calendar days prior
written notice. Client shall within
thirty (30) calendar days of
termination pay WHKS for all
services rendered and all costs
incurred up to the date of
termination, in accordance with the
compensation provisions of the
Agreement.
14. Unauthorized Changes
In the event Client, Client's
contractors or subcontractors or
anyone for whom Client is legally
liable makes or permits to be made
any changes to any reports, plans,
specifications or other contract
documents prepared by WHKS
without obtaining WHKS' prior written
consent, Client shall assume full
responsibility for the results of such
changes. Therefore, Client agrees to
waive any claim against WHKS and
to release WHKS from any liability
arising directly or indirectly from such
changes.
Client also agrees, to the extent
permitted by laws, to indemnify and
hold WHKS harmless from any
damage, liability or cost, including
reasonable attorneys' fees and costs
of defense, arising from such
changes.
15. Jobsite Safety
Neither the professional activities of
WHKS nor the presence of WHKS or
its employees and subconsultants at
a construction site, shall relieve the
General Contractor and any other
entity of their obligations, duties and
responsibilities including, but not
limited to, construction means,
methods, sequence, techniques or
procedures necessary for
performing, superintending or
coordinating all portions of the
construction work in accordance with
the contract documents and any
health or safety precautions required
by any regulatory agencies. WHKS
and its personnel have no authority
to exercise any control over any
construction contractor or other entity
or their employees in connection with
their work or any health or safety
precautions.
16. Additional Services
Services which are requested by
Client or are required as part of the
Project, but are not included in the
Scope of Services, are considered
Additional Services.
WHKS will notify Client in writing
when Additional Services will be
needed. WHKS and Client will agree
on the extent of the Additional
Service(s) required and will agree on
the method and amount of the
compensation for performance of
said agreed upon Additional
Services.
WHKS will not perform Additional
Services which will result in
additional cost to Client without prior
written authority of Client.
In the event WHKS is requested or
required to participate in any dispute
resolution procedure which involves
any aspect of the Project, Client
agrees to compensate WHKS for the
reasonable value of WHKS'
personnel time and expenses spent
in connection with such procedures
computed at WHKS' then current fee
schedule and expense policies.
17. Dispute Resolution
In an effort to resolve any conflicts
that arise, Client and WHKS agree
that all disputes between them
arising out of or relating to this
Agreement shall be submitted to
nonbinding mediation unless the
parties mutually agree otherwise.
18. Third Party Beneficiaries
Nothing contained in this Agreement
shall create a contractual relationship
with or a cause of action in favor of a
third party against either Client or
WHKS. WHKS' services under this
Agreement are being performed
solely for Client's benefit, and no
other entity shall have any claim
against WHKS because of this
Agreement or the performance or
nonperformance of services
hereunder.
19. Extension of Protection
Client agrees to extend any and all
liability limitations and
indemnifications provided by Client
to WHKS to those individuals and
entities WHKS retains for
performance of the services under
this Agreement, including but not
limited to WHKS officers and
employees and their heirs and
assigns, as well as WHKS
subconsultants and their officers,
employees, heirs and assigns.
20. Timeliness of Performance
WHKS will perform the services
described in the Scope of Services
with due and reasonable diligence
consistent with sound professional
practices.
21. Delays
WHKS is not responsible for delays
caused by factors beyond WHKS'
reasonable control, including but not
limited to delays because of strikes,
lockouts, work slowdowns or
stoppages, accidents, acts of God,
failure of any governmental or other
regulatory authority to act in a timely
Page 3 of 4
manner, failure of Client to furnish
timely information or approve or
disapprove of WHKS' services or
work product promptly, or delays
caused by faulty performance by
Client or by contractors of any level.
When such delays beyond WHKS'
reasonable control occur, Client
agrees WHKS is not responsible for
damages, nor shall WHKS be
deemed to be in default of this
Agreement.
22. Right to Retain Subconsultants
WHKS may use the services of
subconsultants at WHKS's cost and
expense when, in the sole opinion of
WHKS, it is appropriate and
customary to do so. Such persons
and entities include, but are not
limited to, aerial mapping specialists,
geotechnical consultants and testing
laboratories. WHKS' use of other
consultants for additional services
shall not be unreasonably restricted
by Client provided WHKS notifies
Client in writing in advance.
23. Assignment
Neither party to this Agreement shall
transfer, sublet or assign any rights
under or interest in this Agreement
(including but not limited to monies
that are due or monies that may be
due) without the prior written consent
of the other party.
24. Severability and Survival
Any provision of this Agreement later
held to be unenforceable for any
reason shall be deemed void, and all
remaining provisions shall continue
in full force and effect.
25. Hazardous Materials
It is acknowledged by both parties
that WHKS' Scope of Services does
not include any services related to
asbestos or hazardous or toxic
materials. In the event WHKS or any
other party encounters asbestos or
hazardous or toxic materials at the
jobsite, or should it become known in
any way that such materials may be
present at the jobsite or any adjacent
areas that may affect the
performance of WHKS services,
WHKS may, at its option and without
liability for consequential or any other
damages, suspend performance of
services on the project until Client
retains appropriate specialist
consultant(s) or contractor(s) to
identify, abate and /or remove the
asbestos or hazardous or toxic
materials, and warrant that the
jobsite is in full compliance with
applicable laws and regulations.
26. Insurance
WHKS shall provide insurance as set
forth in the attached Insurance
Schedule.
27. Joint Participation
The parties have participated jointly
in the negotiation and preparation of
all agreements between the parties.
Each party has had an opportunity to
obtain the advice of legal counsel
and to review and comment upon
this instrument. Accordingly, no rule
of construction shall apply against
any party or in favor of any party.
This instrument shall be construed
as if the parties jointly prepared it
and any uncertainty or ambiguity
shall not be interpreted against one
party and in favor of another.
28. Record Documents
If required in the Professional
Services Agreement, WHKS shall,
upon completion of the Work,
compile for and deliver to the Client
a reproducible set of Record
Documents that are based upon the
marked -up record drawings,
addenda, change orders and other
data furnished by the Contractor or
other third parties. These Record
Documents may show certain
significant changes from the original
design made during construction.
Because these Record Documents
are based on unverified information
provided by other parties, which the
Consultant is entitled to assume as
reliable, the Consultant does not
warrant their accuracy.
Revised 11/07/2012
Revised: 11/13/2012
Page 4 of 4
whks
ATTACHMENT B
RE: Dubuque, IA
City of Dubuque Utility Extensions to the Dubuque Regional Airport
Engineering & Surveying Services
1485 Oeth Court
Dubuque, IA 5203
Phone: 563 - 582 -5481
Scope of Services to the City of Dubuque
The WHKS Team will provide the following services for the City of Dubuque for the Design of City
Utility Extensions to the Dubuque Regional Airport — Fiber Optic, Sanitary Sewer and Water Main:
Project Management and Accounting
The project management tasks will include:
1. Review existing City documents and identify any additional information that may be necessary
for design.
2. Prepare and submit a monthly progress report to City.
3. Coordinate the design effort and keep the project on time and on course.
4. Direct and manage the project team in obtaining all required permits from the DNR, IDOT, and
any other regulatory agencies.
5. Communicate and coordinate with property owners, public agencies, and other stakeholders.
6. Bring utility companies on board early in the project and incorporate utility data and utility staff
input into project plans.
7. Prepare and submit a Work Breakdown Structure (WBS) to reflect the WHKS Team approach
to the project once the scope of work is agreed upon.
Project Kickoff Meeting
1. WHKS will conduct a project kick off meeting between City Staff and WHKS Team members to
establish goals and priorities for the project.
2. WHKS will conduct five periodic meetings with City Staff, City Council, utility companies,
businesses, and project area residents as the project progresses. All other meetings will be
considered Extra Work. Please find attached a rate sheet (Attachment B1) for meetings in
addition to those specified.
Data Collection
Detailed Ground Survey
WHKS will perform survey tasks related to the project:
1. Provide necessary topographic surveying for the design of the improvements.
a. The ground control and elevations will be referenced to the datum in use for the SW
Arterial Project and tied to the City's GIS.
b. The alignment survey is based on two 100 foot wide corridors, three miles in length.
c. Wetland mitigation is not included in the scope of the project and if necessary will be
considered Extra Work.
d. Creek bank and flowline shall be located at points where future crossing may be made
to extend sanitary sewer service.
2. Contact Iowa One -Call.
3. Develop base mapping for project plans and alternative alignment evaluation.
4. City will provide, distribute, and print CADD maps and ongoing and previous work in the
project area, including plans and utility information.
5. Identify and prepare easements and land acquisitions.
whks
1485 Oeth Court
Dubuque, IA 5203
Phone: 563- 582 -5481
6. Provide a minimum of three indivisible control points to establish horizontal and vertical control
for the project that are tied to the City's GIS.
7. Identify any additional property required to construct the utilities, and prepare preliminary plat
exhibits and final plats for acquisition.
8. Prepare permanent and temporary easement descriptions and acquisition plats for use in
acquiring necessary easements for construction. A maximum of five plats were used to
establish the fees for easement plats.
9. The City will be responsible for all plat recording fees and /or expenses.
10. The easements will be acquired by the City, utilizing information from WHKS, and may include:
• Field boundary survey.
• Property Warranty Deed search.
• Previous surveys, subdivisions or individual tracts and IDOT right -of -way search.
• Section corner research
11. City will provide GIS information and aerials for the project area.
Obtain Environmental and Geotechnical Data
Soil borings along the proposed utility corridor will be obtained to determine the existing soil
conditions.
1. Borings are based on:
a. 25 Water Main borings to a depth of 10 feet
b. 30 Sewer Main borings to a depth of 15 feet
c. 10 Optic Fiber borings to a depth of 5 feet
d. Auger borings only; no split -spoon sampling or laboratory testing /classifications
e. Typed written logs based on driller's field classifications of disturbed samples
f. No drilling into or coring of rock
g. Does not include costs for crop damage or repairs to ground surface due to ordinary
use of equipment
h. Existing boring information from the SW Arterial will be used to supplement the
information once the actual alignments are determined.
2. A copy of the Geotechnical Report will be provided to the City of Dubuque. Construction cost
estimates for each alternative will be developed for the City's consideration.
3. The Team will conduct a review of the environmental reports and determine if additional
investigations need to be conducted in the corridor.
Design
Prepare Alternative Alignment Options and Conceptual Design (50 %)
The project team will begin to prepare alternative alignment layouts based on input from City Staff and
preliminary data collection.
1. The design team will visit the site to become familiar with the City's conceptual routes and
assess alternative alignments for the proposed utilities.
2. Building site locations for the proposed booster station will also be evaluated.
3. Review the preliminary alignments and establish an alignment for the fiber optic conduit,
sanitary sewer interceptor, and water main that optimizes the use of existing easements and
right -of -way.
4. Coordinate with SW Arterial Design Team for SW Arterial structures and alignment.
5. Evaluate anticipated sanitary sewer flows, based on the 2006 study and the WHKS Airport
flow analysis and size pipe accordingly.
whks
1485 Oeth Court
Dubuque, IA 5203
Phone: 563- 582 -5481
6. Evaluate anticipated domestic and fire flows, based on the 2006 study and the WHKS Airport
flow analysis, and size pipe accordingly.
7. City will provide water pressure information for existing water system in the area of the project.
8. A hydraulic model of the City of Dubuque's entire existing water system is not included as a
part of this scope and fee.
9. Scope and fees do not include any surge analysis or surge protection design for the proposed
water line extension. Longer pressure systems with significant elevation change have the
potential for sudden pump failure. A study of the possibility of surge or hammer from closing a
valve or possible excess pressure is analyzed and a surge protection system is designed. For
this project we do not anticipate needing a surge analysis or design, however, if it is
determined during design that it is needed, it would be considered extra work.
10. The WHKS team will prepare a summary of recommendations that details the analysis for
each alignment alternative, including any potential project conflict with utilities and traffic, and
includes the geotechnical conditions in the alignment area.
11. WHKS will meet with City of Dubuque staff to discuss each alignment alternative. The team
will be available to discuss any potential impacts, cost items, and any other questions that may
arise.
12. Research available resources using NWI maps and Iowa DNR information to identify potential
wetlands and determine if additional permitting is required. The proposed SW Arterial wetland
mitigation site would be an ideal location, if wetland mitigation is needed.
The following tasks will be completed as a part of the booster pump station design:
Site Selection
1. The WHKS Team will identify potential sites for the new booster pump station. At a minimum,
the site evaluation will be based on land requirements, aesthetics, accessibility, hydraulics,
and environmental impacts.
2. A preliminary pump station layout will be developed to evaluate the minimum land area
required.
Hydraulic Analysis
1. The WHKS Team will conduct a hydraulic analysis of the water main extension to determine
the design criteria for the new booster pump station. A list of recommended locations will be
provided for the standard fire flow tests, as well as set of instructions and recording forms.
A list of observation hydrants to monitor residual pressures will also be provided. In order
to establish these lists, a map or shapefiles of the entire pressure zone water system will
be provide by the City of Dubuque, showing all distribution system piping, cross -zone
connections, and pressure regulating structures /devices. City Staff will perform a series of
standard fire flow tests to establish a base condition and assess potential existing
deficiencies. WHKS will provide a field technician to assist and coordinate the testing
efforts. It is anticipated that fire flow conditions /increased demand conditions from the Airport
service area may be simulated by opening several hydrants near the proposed connection
point; then monitor the residual pressure at key locations throughout the distribution zone
to observe pressure drops. This procedure is anticipated to provide a rough snapshot of
how the system responds. If deficiencies are observed, this will give the City an idea of
where future studies and /or improvements may be needed. The results of the tests will be
reported to the City and will identify deficiencies or the need for additional studies.
whks
1485 Oeth Court
Dubuque, IA 5203
Phone: 563 - 582 -5481
2. Modeling software to be used for hydraulic analysis will be WaterCAD.
3. Using WaterCAD modeling software, a hydraulic analysis will be performed and will include
an assessment of flow and pressure requirements at the Airport, existing system pressures,
and other system demands along the water main corridor.
4. Evaluate anticipated domestic and fire flows, based on the 2006 study. Provide
recommendation(s) for current or future water storage.
Conceptual Design
1. The booster station will be a brick and block building similar to the two existing City booster
stations (Asbury and Pennsylvania) with chemical feed room accessible from the outside only.
Chemical feed flow conduits /tubes shall be provided in floor between pump room and chemical
feed room. Building will have no windows. A secure fence shall surround the perimeter of site.
2. A conceptual design of the booster pump station and stand -by generator will be developed to
include the following:
a. Pump station floor plan showing general piping arrangement and layout for pumps and
electrical equipment.
b. Site plan showing pump station layout, access and location of standby generator
c. Electrical and HVAC drawings.
d. Structural plan to show general foundation /footing requirements.
e. Process and Instrumentation diagram showing primary elements and general control
strategy.
f. Building dehumidification design.
3. Develop a cost estimate for the booster pump station based on the conceptual design.
4. Stand -by generator will be a packaged diesel fueled generator, in an enclosure, outside the
booster pump building.
5. Structural design will include the structure envelope and foundation /footing for the pump
station.
6. Internal electrical and mechanical design for the pump station will be by the Consultant with
supervisory control and data acquisition SCADA controls, and coordination with Water
Treatment Plant Manager, Plant Electrician and Plant Mechanic.
7. Specification development will utilize the 16 Division specifications format for building related
construction.
8. SUDAS specifications will be adjusted to meet the existing City of Dubuque water
specifications.
Preliminary Design (75 %)
Based on the comments received during the review and discussion of the Conceptual Design with the
City, the WHKS Team will:
1. Prepare revised design plan and profile drawings and begin detail drawings. Coordinate
alignment and placement of utility pipe and structures with consultants working on the
preliminary plans for the SW Arterial Interchange. The Airport Terminal utility design will be
coordinated with the designs for the utility extensions.
2. Review with the City the need for additional right -of -way for the designated alignments.
3. Provide booster pump station drawings which will include:
• Floor plans and elevations of booster pump station
• Site plan for booster pump station
• Electrical one -line drawing
• Structural plan, sections and details for pump station building envelope and
foundation /footing.
whks
1485 Oeth Court
Dubuque, IA 5203
Phone: 563-582-5481
4. Develop preliminary technical specifications using SUDAS specifications for utilities and
booster pump station, adjusted to meet the existing City of Dubuque water specifications.
5. Based on the preliminary design efforts, the Consultant will update the cost estimate and
construction schedule for the project
6. The WHKS team will conduct a meeting with City Staff for review, discussion and comments
on the preliminary documents.
Project Permitting
1. WHKS will prepare and submit the required applications for State and local permits pertaining
to construction, including, IDNR sewer, water, NPDES stormwater permits and IDOT right -of-
way and crossing permits for their approval.
2. The City will be responsible for all permit fees.
3. WHKS will prepare traffic control sheets for highway and street crossings or work along
roadway using IDOT standard road plans, where applicable.
4. WHKS will submit necessary information to support permit applications, discuss and interact
with regulatory agencies, and issue any revised contract documents changed as a result of
regulatory review.
Final Plan and Bidding Document Preparation
Following review and discussion on the preliminary plans with the City, and an internal QA/QC review, the
WHKS Team will submit the final plans and bidding documents to the City.
1. Prepare and submit detailed final design drawings, technical specifications, and contract
documents for bidding and construction.
2. Prepare and submit final easement plats /maps, as required, signed by a Professional
Surveyor licensed in the State of Iowa.
3. Prepare a final Engineer's Opinion of Probable Construction Costs.
4. The WHKS Team will make a presentation to the City staff for the final project design.
5. WHKS will provide a set of reproducible paper and electronic construction plans and
specifications signed by Professional Engineers licensed in Iowa.
Bid Letting and Contract Award
WHKS will provide bid letting assistance to the City.
1. Answer technical questions from prospective bidders and suppliers, and prepare responses to
bidder questions and issue addenda, if applicable.
2. Attend bid opening.
3. Assist in evaluating bids and provide the City of Dubuque with a recommendation of the
responsive, responsible, low bidder.
4. Issue plans and specifications that include all addenda.
Additional Assumptions
1. Construction services such as staking and observation services are not included in the scope
of work. A preliminary estimate of construction services is provided for the City's use only and
is not binding upon either or any party. See Attachment C.
2. Provide one geometric sheet for the project with control points and utility alignments included.
whks
Schedule
1485 Oeth Court
Dubuque, IA 5203
Phone: 563-582-5481
Task
2012
2013
October
November
December
January
February
March
April
May
June
Project Management
Engineering Analysis
Site Characterization
Detailed Ground Survey
Environmental /Geotechnical
Additional Relevant Data
Design
Conceptual Design with Cost Estimate - 50%
Preliminary Design with Cost Estimate - 75%
Final Design /Bidding Documents with Cost Estimate
Bidding and Award
Milestone
Date
Kick Off Meeting
Conceptual Design (50%)
Preliminary Design (75 %)
Final Design and Bid Documents
October 2012
December 28, 2012
February 28, 2013
March 29, 2013
whks
ATTACHMENT B1
RE: Dubuque, IA
City of Dubuque Utility Extensions to the Dubuque Regional Airport
Engineering & Surveying Services
SCHEDULE OF HOURLY BILLING RATES
Effective February 10, 2012
Principal $ 162.00
Project Manager $ 136.00
Project Engineer $ 117.00
Land Surveyor $ 117.00
Design Engineer $ 97.00
*Survey Crew (2- Person) $ 147.00
*Survey Crew (3- Person) $ 184.00
*Engineering Technician III $ 90.00
*Engineering Technician II $ 77.00
*Engineering Technician I $ 61.00
*Clerical $ 60.00
1485 Oeth Court
Dubuque, IA 5203
Phone: 563- 582 -5481
Reimbursable expenses include mileage at current IRS mileage rate; actual cost of reproduction
and printing; and actual out -of- pocket expenses such as field supplies, telephone calls, cost of
recording documents, permit fees, etc.
*NOTE: Time and a half pay applies for overtime, if applicable.
whks
ATTACHMENT C
RE: Dubuque, IA
City of Dubuque Utility Extensions to the Dubuque Regional Airport
Engineering & Surveying Services
Fee Breakdown
1485 Oeth Court
Dubuque, IA 5203
Phone: 563 - 582 -5481
CITY OF DUBUQUE UTILITY EXTENSION WORK BREAKDOWN STRUCTURE (WBS)
ES
DESCRIPTION OF PROFESSIONAL SERVICES OR TASKS
Proposal Amount
Proposal
Total %
Prime Fees
Prime %
I DR Fees
o
I-DR /
Terracon
Fees
Terracon
%
4.10 Project Management
4.1.1 Document Review
$ 1,568.00
0.54%
$ 1,048.00
0.36%
$ 520.00
0.18%
0.00%
4.1.2 Progress Reports
$ 2,684.00
0.93%
$ 524.00
0.18%
$ 2,160.00
0.75%
0.00%
4.1.3 Oversee Design
$ 13,535.00
4.69%
$ 10,596.00
3.67%
$ 2,939.00
1.02%
0.00%
4.1.4 Permitting
$ 1,568.00
0.54%
$ 1,048.00
0.36%
$ 520.00
0.18%
0.00%
4.1.5 Coordination w/ Stakeholders
$ 23,200.00
8.05%
$ 20,510.00
7.11%
$ 2,690.00
0.93%
0.00%
SUBTOTAL FEE
$ 42,555.00
14.76%
$ 33,726.00
11.70%
$ 8,829.00
3.06%
$ -
0.00%
4.20 Engineering Analysis
4.2.1 Site Characterization
$ 4,192.00
1.45%
$ 4,192.00
1.45%
0.00%
0.00%
4.2.1.1 Detailed Ground Survey
$ 27,562.00
9.56%
$ 27,562.00
9.56%
0.00%
0.00%
4.2.1.2 EnvironmentaVGeotechnical
$ 20,180.00
7.00%
$ 1,680.00
0.58%
0.00%
$ 18,500.00
6.42%
4.2.1.3 Additional Relevant Data
$ 10,112.00
3.51%
$ 1,364.00
0.47%
$ 8,748.00
3.03%
0.00%
SUBTOTALFtE
$ 62,046.00
21.52%
$ 34,798.00
12,07%
$ 8,748.00
3.03%
$ 18,500.00
6.42%
4.30 Design
4.3.1 Conceptual Design w/ Cost Estimate 50%
$ 61,800.00
21.43%
$ 35,420.00
12.28%
$ 26,380.00
9.15%
0.00%
4.3.2 Preliminary Design w/ Cost Estimate 75%
$ 75,261.00
26.10%
$ 53,881.00
18.69%
$ 21,380.00
7.41%
0.00%
4.3.3 Final Design / Bidding Documents w/ Cost Estimate
$ 43,132.00
14.96%
$ 23,172.00
8.04%
$ 19,960.00
6.92%
0.00%
SUBTOTAL FEE
$ 180,193.00
62.49%
$ 112,473.00
39.00%
$ 67,720.00
23.48%
$ -
0.00%
4.40 Bidding & Awarding
4.4.1 Bidding & Awarding
$ 3,568.00
1.24%
$ 3,568.00
1.24%
0.00%
0.00%
SUBTOTAL Ftt
$ 3,568,00
1.24%
$ 3,568.00
1.24%
$ -
0.00%
$ -
0.00%
PROPOSAL TOTAL FEE
$ 288,362.00
100.00%
$ 184,565.00
66.44%
$ 85,297.00
29.58%
$ 18,500.00
6.42%
whks
ATTACHMENT D
RE: Dubuque, IA
City of Dubuque Utility Extensions to the Dubuque Regional Airport
Engineering & Surveying Services
Insurance Schedule
1485 Oeth Court
Dubuque, IA 5203
Phone: 563-582-5481
City of Dubuque Insurance Requirements for Professional Services
Insurance Schedule C
1.
Whirs(o shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the
coverage required in Exhibit I prior to commencing work and at the end of the project if the term of work
is longer than 60 days. Providers presenting annual certificates shall present a Certificate at the end of
each project with the final billing. Each Certificate shall be prepared on the most current ACORD form
approved by the Iowa Department of Insurance or an equivalent.
2. All policies of insurance required hereunder shall be with a carrier authorized to do business in Iowa and
all carriers shall have a rating of A or better in the current A.M. Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of
Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of
this agreement.
5. Subcontractors and sub subcontractor performing work or service shall provide a Certificate of Insurance
in accord with Exhibit I.
6. All required endorsements to various policies shall be attached to Certificate of insurance.
7. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the provider
identifying and listing in writing all deviations and exclusions that differ from the ISO form.
8. Provider shall be required to carry the minimum coverage /limits, or greater if required by law or other
legal agreement, in Exhibit I.
Page 1 of 3Schedule C, Professional Services_ March, 2012.Doc
City of Dubuque Insurance Requirements for Professional Services
Insurance Schedule C (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products - Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations from the
standard ISO commercial general liability form CG 0001, or Business owners form BP 0002,
shall be clearly identified.
b) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit"
or CG 25 03 "Designated Construction Project (s) General Aggregate Limit" as appropriate.
c) Include endorsement indicating that coverage is primary and non - contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its employees
and volunteers, all its boards, commissions and /or authorities and their board members,
employees and volunteers.
using ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000 (Combined Single Limit)
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Coverage A
Coverage B
Statutory —State of Iowa
Employers Liability
Each Accident $100,000
Each Employee- Disease $100,000
Policy Limit - Disease $500,000
a) Policy shall include an endorsement providing a waiver of subrogation to the City of
Dubuque.
b) Coverage B limits shall be greater if required by Umbrella Carrier.
D) UMBRELLA LIABILITY
E) PROFESSIONAL LIABILITY
$1,000,000
$1,000,000
Page 2 of 3Schedule C, Professional Services_ March, 2012.Doc
City of Dubuque Insurance Requirements for Professional Services
Preservation of Governmental Immunities Endorsement
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states that the
purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does
not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa
under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only
those claims not subject to the defense of governmental immunity under the Code of Iowa Section
670.4 as it now exists and as it may be amended from time to time. Those claims not subject to
Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any
defense of governmental immunity, and may do so at any time and shall do so upon the timely
written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the
insurance carrier shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa
under this policy for reasons of governmental immunity unless and until a court of competent
jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of
Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
Page 3 of 3Schedule C, Professional Services_ March, 2012.Doc