Minutes Library Board 12 15 05
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Carnegie-Stout Public Library
Board of Trustees'
Meeting Minutes of December 15, 2005
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 4:00 p.m., Thursday, December 15, 2005.
Present:
Board President Alan Avery; Trustee Sue Lindsay; Trustee Becky
Hauder; Trustee Beverly Kolz; Trustee Michael Shubatt; Trustee
Kristen Smith; Trustee Diann Guns; Library Director Susan
Henricks; and Recorder Denette Kellogg.
City of Dubuque Police Chief Kim Wadding
City Staff:
1. Board President Avery called the meeting to order at 4:10 p.m.
''Moved to adopt the meeting agenda of December 15, 2005 with the
following change; move the agenda item Security ProposaI5.A.2. to agenda
item 2. on the agenda. "
Motion:
Second:
Vote:
Shubatt
Hauder
Aye -7; Nay- 0
2. Relations Committee - Security Proposal: Henricks introduced City of Dubuque
Police Chief Kim Wadding. Henricks reviewed the need for an ongoing security
or police presence at the Library. Henricks reported that the City Manager has
met with the Police Chief and they have suggested the idea of a police
substation at the Library. The project would be submitted as an Improvement
Package (IP) request for the FY-07 budget cycle. Should a substation be at
the Library, there would be ongoing police presence and the police would have
access to the patron problem log. Police could meet with witnesses at the
Library instead of the Police Department Headquarters. The substation would
be reviewed at six and nine-month intervals to evaluate if this pilot project
worked for both parties with an initial start-up cost of approximately $15,000.
Chief Wadding reported on the ongoing security concerns over the last years
and the substation to be used by the Community Oriented Policing (COP)
officers and create an atmosphere to make a police or security presence more
visible. The goal would be to increase police presence in a non-threatening
manner and increase the presence with patrol cars as the project moves
forward. The COP Officers would be conducting desk duties that they normally
would be doing with police officers in and out of the building on a regular
basis. Wadding reported that initially there would be presence at the library
intermittently over an eight hour period. Wadding reported on pilot programs
Library Board of Trustees .
Minutes of December 15,2005
The Board thanked Police Chief Wadding for his commitment to work with the
Library on these concerns and for providing input at this meeting.
3. Approval of the Board Meeting Minutes:
''Moved to adopt the Board meeting minutes of November 17, 2005. "
Motion:
Second:
Vote:
Guns
Hauder
Aye -7; Nay- 0
4. Board President's Report:
A. Communication With Dubuque City Council - The Board received and
filed the monthly Board of Trustees update that is provided to the City
Council following each Board meeting.
B. Revisions to the Board of Trustees By-Laws - Avery reviewed the
revised changes which would bring the bylaws into line with current
practice.
''Moved to adopt the revised changes to the Library Board of
Trustees By-Laws as discussed and proposed. "
Motion:
Second:
Vote:
Shubatt
Kolz
Aye -7; Nay - 0
C. Trustee Policy - Avery reported on the minimal changes to the Library
Trustee Policy. Henricks reported that most changes standardize the
policy when using the terms Board Member and Trustee. The Board
discussed the need to address the Public Communications section of the
policy and agreed to review the changes in their entirety at the January
2006 meeting.
"Moved to table the agenda item for review at the January
2006 Library Board meeting. "
Motion:
Second:
Vote:
Shubatt
Guns
Aye -7; Nay - 0
5. Motion to Receive and File Informational Items - The Board received the
following items for review in the Board paCkets:
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Library Board of Trustees
Minutes of December 15,2005
''Moved to go into closed session at the request
of the Library Director pursuant to Chapter 21.5.1 The
Code of Iowa "to evaluate the professional competency
of an individual, Library Director Susan Henricks,
whose performance is being evaluated. "
Motion:
Second:
Vote:
Lindsay
Shubatt
Aye -5; Nay - 0
The Library Board went into closed session at 5:03 p.m.
The Library Board came into open session at 5:24 p.m.
''Moved to approve the Library Directors annual
evaluation as completed and approve of the Library
Director moving to the next scheduled step effective on
Directors anniversary date of August 27, 2006."
Motion:
Second:
Vote:
Lindsay
Shubatt
Aye -4; Nay - 0; Abstain - 3
2) Iowa Resource of International Service (IRIS) Response -
Henricks and Lindsay provided an overview of a program by
IRIS, that has developed a grant for its program, to develop
partnership between libraries in Bulgaria, Colorado and Iowa
to share information about using libraries as Community
Information Centers. The grant is funded by the U. S.
Department of State and provides an opportunity for six
Bulgarian libraries to send librarians to the United States for
four-five weeks. Henricks has been approached by IRIS for C-
SPL to participate in this program. This would mean that the
exchange program would occur of a librarian from Bulgaria
would be coming to C-SPL for four to five weeks in March and
April and Henricks would be going to Bulgaria in May to
present training sessions to librarians.
"Moved to approve that the Library participate in
the IRIS program. "
Motion:
Second:
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Lindsay
Hauder
Library Board of Trustees .
Minutes of December 15, 2005
aides for these changes would be helpful for the Board to
visualize the ideas. Henricks reported that she would contact
the architect and request that these materials be available at
the January 30, 2006 meeting along with a projected cost
estimate.
''Moved to hold a special Library Board Planning
Meeting on January 30, 2006 at 3:00 p.m. in the Library
Board room. "
Motion:
Second:
Vote:
Guns
Smith
Aye -7; Nay - 0
7. Library Board Adjournment - The Board adjourned at 5:43 p.m.
''Motion to adjourn. "
Motion:
Second:
Vote:
Shubatt
Smith
Aye -7; Nay - 0
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Kristen Smith, Board Secretary
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