Synergy Ct. DICW Strreet & Utilities Pro
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MEMORANDUM
January 23, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Synergy Court DICW - Street and Utilities Construction Project
(CIP No. 3601481 - Dubuque Industrial Center West)
City Engineer Gus Psihoyos is recommending acceptance of the Synergy Court DICW -
Street and Utilities Construction Project, as completed by Top Grade Excavating, Inc., in
the final contract amount of $410,342.13, which is a 6.2% increase from the original
contract in the amount of $386,446.60.
I concur with the recommendation and respectfully respect Mayor and City Council
approval.
/It ( ~~ fl! LfL-
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
January 23, 2006
TO:
Michael C. Van Milligen, City Manager
FROM:
Gus Psihoyos, City Engineer
SUBJECT: Synergy Court DICW - Street and Utilities Construction Project
(CIP No. 3601481 - Dubuque Industrial Center West)
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Synergy Court DICW - Street and Utilities Construction Project.
BACKGROUND
This project provided for the construction of a new cul-de-sac street and utility
improvements that will serve four (4) industrial lots in the recently-platted DICW 3rd
Addition. The 26-acre project area is being developed to provide a lot for Tri-State
Industries.
DISCUSSION
The Synergy Court DICW - Street and Utilities Construction Project was completed by
Top Grade Excavating, Inc. of Epworth, Iowa, in the final contract amount of
$410,342.13, which is a 6.2% increase from the original contract in the amount of
$386,446.60.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $410,342.13.
BUDGET IMPACT
The project cost summary for the Synergy Court DICW - Street and Utilities
Construction Project is as follows:
Total Project Cost
Bid Award Final
$386,446.60 $410,342.13
43,008.96 0
27,845.14
70,964.78 11 ,489.85
~500.420.34 ~449.677.12
Construction Contract
Contingency
Consulting Engineering Services
Construction Engineering & Inspection
The project funding summary is as follows:
CIPNo.
3601481
Fund Description
Dubuque Industrial Center West (DICW)
Fund Amount
$449,677.12
Total Project Funding
~449.677.12
The project was approved in the FY06 Capital Improvement Program as part of the
DICW expansion. General obligation bond proceeds retired with tax increment
financing revenues will be used to fund project expenses.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost for the Synergy Court DICW -
Street and Utilities Construction Project.
Prepared by Robert Schiesl, PE, Assistant City Engineer
cc: Dawn Lang, Budget Director
David Heiar, Economic Development Director
Pam Myhre, Economic Development
RESOLUTION NO. 30-06
ACCEPTING THE SYNERGY COURT DICW - STREET AND UTILITIES
CONSTRUCTION PROJECT
Whereas, the contract for the Synergy Court DICW - Street and Utilities
Construction Project (the Project) has been completed and the City Manager has
examined the work: and filed a certificate stating that the Project has been
completed according to the terms of the contract, plans and specifications and
that the City Manager recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Manager is approved and the
Project is hereby accepted.
Section 2. The City Treasurer is hereby directed to pay to the contractor
from the Dubuque Industrial Center West (DICW) Funds (CIP 3601481)
appropriation for the contract amount of $410,342.13 less any retained
percentage provided for therein as provided in Iowa Code chapter 573, and to
pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Passed, approved and adopted this 6th day of February ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk:
RESOLUTION NO. 31-06
FINAL ESTIMATE
Whereas, the construction contract for the Synergy Court DICW - Street
and Utilities Construction Project, has been completed and the City Engineer has
submitted his final estimate showing the cost thereof including the cost of
estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $449,677.12 and the said amount shall be paid from the Dubuque Industrial
Center West (DICW) Funds (CIP 3601481).
Passed, approved and adopted this 6th day of February,2006.
Roy D.Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PAYMENT NO: COUNCil FINAL DATE: 23-Jan-06
PROJECT NAME: SYNERGY COURT DlCW - STREET AND UTILITIES
CONSTRUCTION PROJECT
CONTRACTOR: Top Grade Excavating, Inc. CONTRACT AMOUNT: $386,446.60
BID ITEM II UNIT II AMOUNT EARNED
TO DATE
1 Clearing & Grubbing L.S. $ 2.000.00 1.00 $ 2.000.00
2 Cut C.Y. $ 2.10 1020.00 $ 2,142.00
3 Fill C.Y. $ 2.40 9907.00 $ 23,776.80
4 Silt Fencing L.F. $ 2.75 1980.00 $ 5,445.00
5 Seeding AC. $ 1,500.00 3.40 $ 5,100.00
6 Removal of Pavement SY $ 12.00 85.23 $ 1,022.76
7 Sawcut, Concrete LF $ 4.00 131.00 $ 524.00
8 pee Street w/intregal C&G (includes 8" pavement) S.Y. $ 29.00 4739.45 $ 132,704.60
9 4M Thick Crushed Stone Base TONS $ 9.10 1058.55 $ 9.632.81
10 Sub grade Stabilization (where needed and includes coring,
disposal and new rock material, furnished & installed) TONS $ 12.00 249.86 $ 2.998.32
11 Final Grading for Street EACH $ 2,500.00 1.00 $ 2,500.00
12 8" DIP Sewer L.F. $ 36.50 138.85 $ 5,068.03
13 48N Dia Manhole Base wI aloks EACH $ 800.00 3.00 $ 2,400.00
14 Manhole Sidewall L.F. $ 64.00 43.10 $ 2,758.40
15 Manhole Frame & Cover EACH $ 300.00 3.00 $ 900.00
16 Connect to Existing Sanitary EACH $ 3,900.00 1.00 $ 3,900.00
17 Select Backfill L.F. $ 18.00 161.23 $ 2,902.14
18 12" DIP LF. $ 33.00 966.00 $ 31.878.00
19 12" MJ Bends EACH $ 364.00 1.00 $ 364.00
20 16"x12" Live Tap Connection @ Chavenelle Dr (includes 12"
valve) EACH $ 3,400.00 1.00 $ 3,400.00
21 6" Hydrant, Complete wI tee, valve and box EACH $ 2,600.00 3.00 $ 7,800.00
22 6" Water Service EACH $ 1.300.00 1.00 $ 1,300.00
23 12" Water Service wI Hydrant EACH $ 3,950.00 3.00 $ 11,850.00
24 Limestone Backfill TONS $ 6.25 685.94 $ 4,287.13
25 30" RCP. LF. $ 35.00 58.00 $ 2,030.00
26 24" RCP. LF. $ 27.00 157.00 $ 4.239.00
27 21" R.C.P. L.F. $ 23.50 262.00 $ 6.157.00
28 18" RC.P. L.F. $ 20.00 32.00 $ 640.00
29 15" R.CP. L.F. $ 18.50 223.00 $ 4.125.50
30 Catch Basin 101-B EACH $ 1,500.00 4.00 $ 6,000.00
31 Storm Sewer MH w/Grate EACH $ 1,100.00 4.00 $ 4,400.00
32 Storm Sewer MH w/Solid Cover EACH $ 1,750.00 2.00 $ 3,500.00
33 Rip Rap TONS $ 25.00 46.30 $ 1.157.50
34 Limestone Backfill TONS $ 4.75 28.96 $ 137.56
35 60" RCP. Cuivert L.F. $ 100.00 333.00 $ 33,300.00
36 Rip Rap (IDOT Ciass D Revetment Stone) TONS $ 17.00 100.00 $ 1,700.00
37 Bedding TONS $ 12.00 500.25 $ 6,003.00
38 Limestone Back fill to 12" above Culverts TONS $ 5.00 488.86 $ 2,444.30
39 Street Liqht, Pole and Fixture EACH $ 2,900.00 5.00 $ 14,500.00
40 Street Light, Precast Concrete Foundation Complete EACH $ 400.00 5.00 $ 2,000.00
41 Conduit, 2" PVC Sch 40 L.F. $ 4.00
42 Conductor Run w/2 # 6 Copper XHHW & 1 # 10 Ground to
each light L.F. $ 1.74
43 Conductor Run w/2 # 6 Copper XHHW L.F. $ 2.96
44 Street BorinQ for 2" PVC 8ch 40 L.F. $ 18.00
45 Type II Hand-Hole Installed EACH $ 1,330.00
46 Conduit, 4" HOPE Sch 40 w/4-1" HDPE inside wffrace Wire L.F. $ 11.00
47 Conduit, 2" HDPE Sch 40 L.F. $ 7.00
48 Type II Hand-Hole Installed EACH $ 1,500.00
49 Fiber Optics Junction Vault, 48 Inch Diam., Precast Concrete EACH $ 2,700.00
50 Misc. Rip Rap as may be required for Ditch Checks, etc. TON $ 17.00
51 Construction Staking L.S. $ 7,125.00
52 Performance, Payment and Maintenance Bond L.S. $ 2,600.00
845.00
870.00
665.50
37.00
1.00
950.00
130.00
2.00
3.00
1.00
$
3,380.00
$
$
$
$
1,513.80
1,969.88
686.00
1,330.00
$
$
$
$
10,450.00
910.00
3,000.00
8,100.00
$
$
7,125.00
1.00
TOTAL AMOUNT EARNED TO DATE - BASE BID: 1 $
$
2,600.00
400,032.52 1
53 CHANGE ORDER # 1 SEE 9/2/05 LETTER
54 CHANGE ORDER # 2 SEE 9/2/05 LETTER
55 CHANGE ORDER # 3 SEE 11/2105 LETTER
55 CHANGE ORDER # 4 Add Additional Rye Seed (Item No.5)
$ (6,475.40)
$ 12,406.61
$ 6,242.40
$ 40.00
Lump
Lump
Lump
AC.
1.00
1.00
1.00
3.40
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS: 1 $
TOTAL AMOUNT EARNED TO DATE: 1 $
TOTAL DUE CONTRACTOR: I $
CONSULTING ENGINEER: I $
ENGINEERING & INSPECTION: I $
TOTAL CONSTRUCTION COST: I $
$
$
$
$
(8,475.40)
12,406.61
6,242.40
136.00
10,309.61 1
410,342.131
410,342.131
27,845.141
11,489.85 I
449,677.121
CERTIFICATE OF THE CITY MANAGER:
hereby certify that the above statement shows in detail the correct Toynt of a~,w 1; required to complete the above
APPROVED: " V'!, 'v'
Michael Van Milligen, City Manager
City of Dubuque, Iowa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Top Grade Excavating, Inc.
improvemE
contractor for the above improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for said improvement.
CONTRACTOR:
BY:
TITLE:
DATE:
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