Annual Action Plan for FY 2013 Amendment 1Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2013 Annual Action Plan - Amendment 1
Amendments to FY 2012 and FY 2013 Annual Action Plans
DATE: December 3, 2012
Dubuque
kital
All- America City
II 111!
2012
Housing and Community Development Department Director Alvin Nash recommends
City Council approval of the FY 2013 Annual Action Plan- Amendment 1 for the
Community Development Block Grant (CDBG) program. This amendment provides for
an amendment to the FY 2012 and FY 2013 Annual Action Plans by reallocating funds
from the prior FY 2012 Annual Plan into the FY 2013 Annual Plan and reprogramming
funds for existing and new projects.
Amendment 1 incorporates obligated funds and remaining FY 2012 funds for each
activity into the FY 2013 Annual Action Plan. The Homeowner Rehab Program would
increase from $157,450 to $441,788, which includes carryover and obligated funds and
an additional $91,626 to fund the demand for homeowner rehab projects. The
amendment would also move $117,948, plus the prior year loan repayments of $7,297,
for a total of $125,244, from the Commercial /Industrial Building Rehab Revolving Loan
fund into the Economic Development Financial Assistance Program, creating a total of
$185,806.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
Masterpiece on the Mississippi
To: Michael Van Milligen, City Manager
From: Alvin Nash, Housing and Community Development
Subject: FY 2013 Annual Action Plan - Amendment 1
Amendments to FY 2012 and FY 2013 Annual Action Plans
Date: November 29, 2012
Dubuque
kraal
All- America City
Iiiiir
2007
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the attached
resolution approving FY 2013 Annual Action Plan- Amendment 1 for the Community
Development Block Grant (CDBG) program. This amendment provides for an amendment
to the FY 2012 and FY 2013 Annual Action Plans by reallocating funds from the prior FY
2012 Annual Plan into the FY 2013 Annual Plan and reprogramming funds for existing and
new projects.
Federal regulations require that each year a city must prepare and file an Annual Plan
prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a public
participation process that includes a published notice, a public comment period, and a
public hearing. A city must follow its adopted plan as it expends entitlement funds. If its
revenues or activities change, the city must amend. This requirement applies to plans for
previous years as well as the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed for
specific uses as per the adopted Annual Plan for Fiscal Year 2013. Since the funds from
FY 2012 have not been completely expended, the previously adopted Plan remains in
effect until amended to reflect changes in projects and funding need.
DISCUSSION
The proposed amendment to the FY 2013 plan combines the allocations from the previous
year with the current program year. These changes will allow us to respond to the needs
of the community, improve the public's understanding of the programs and facilitate the
timely use of funds as required by HUD.
Page 1 of 2
The existing FY 2013 Annual Plan allocated CDBG funds of $1,257,744 for approved
programs and activities. The CDBG balance as of June 30, 2011 as per the CAPER report
was $838,023. The Commission now needs to reprogram $2,088,467.
CDBG Entitlement FY 2013 928,372
Projected Program Income 322,072
Prior Year CDBG Balance 838,023
Available Funds 2,088,467
The attached summary shows the CDBG funds available for reallocation. The proposed
Amendment 1 incorporates obligated funds and remaining FY 2012 funds for each activity
into the FY 2013 Annual Action Plan. The Homeowner Rehab Program would increase
from $157,450 to $441,788, which includes carryover and obligated funds and an
additional $91,626 to fund the demand for homeowner rehab projects. The amendment
would also move $117,948, plus the prior year loan repayments of $7,297, for a total of
$125,244, from the Commercial /Industrial Building Rehab Revolving Loan fund into the
Economic Development Financial Assistance Program, creating a total of $185,806.
COMMISSION ACTION
Public notices regarding the proposed amendments were published in the Telegraph
Herald, and on the City of Dubuque website, and copies were made available for viewing
at the Carnegie Stout Library, City Hall and the Housing and Community Development
Department. These notices advised the public of the intent of the amendments and invited
comment at or before the public hearing. This initiated the 30 -day public comment period
as required in the Citizen Participation Plan.
At the public hearing, the Commission voted to approve the proposed FY 2013 Annual
Action Plan- Amendment 1 and forward to the City Council. There were no public
comments at the public hearing.
RECOMMENDATION
It is recommended that the City Council approve the FY 2013 Annual Action Plan -
Amendment 1 as shown in Exhibits A for the use of Community Development Block Grant.
These changes will allow funds to be used to meet citizen needs and facilitate the timely
expenditure of funds as required by HUD.
ACTION STEP
The action requested of the City Council is to approve the Mayor's execution of the
attached resolution, approving an FY 2013 Annual Action Plan- Amendment 1.
Prepared by Aggie Tauke, Community Development Specialist
F:I USERSVATAUKE\CDBGVAnnualPlan \FY 131Council FY2013 Plan Amend1. memo.doc
Page 2 of 2
RESOLUTION NO. 350-2012
RESOLUTION APPROVING FISCAL YEAR 2013 (PROGRAM YEAR 2012)
ANNUAL ACTION PLAN AMENDMENT 1 FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal Years
2012 and 2013; and
Whereas, the City of Dubuque now desires to amend said Annual Plans by
incorporating them into one amended FY 2013 Annual Plan as per the attached Exhibit A;
and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and therefore must be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission; and
Whereas, the City advertised a 30 day public comment period beginning October 22,
2012; and
Whereas, the Community Development Advisory Commission reviewed the proposed
amendment at a public hearing on November 28, 2012 and has voted to approve said
amendments and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2012 and 2013 are hereby
rescinded and the balance of funds from these plans are incorporated into a Fiscal Year
2013 (Program Year 2012) Annual Action Plan- Amendment 1, attached hereto as Exhibit
A.
Section 2. That said Fiscal Year 2013 (Program Year 2012) Annual Action Plan -
Amendment 1 attached hereto as Exhibit A is hereby approved.
Section 4. That the City Manager is hereby authorized and directed to submit a copy of
this resolution and Plan to the U.S. Department of Housing and Urban Development.
Passed, approved and adopted this 17th day of December, 2012.
Attest:
Kevi instahl, it CI
F:\ USERS\ATAUKE\CDBG\AnnualPlan \FY 13 \FY13 Amd 1 Resolution.doe
Roy D. Buol, Mayor
FY 2013 ANNUAL ACTION PLAN- AMENDMENT 1
Community Development Block Grant (CDBG)
EXHIBIT A
FY 13 AMENDMENT 1 PROJECTED SOURCES
CDBG Entitlement $928,372
Projected Program Income $322,072
ED Revolving Loan Funds
Subtotal
$1,250,444
Prior Year CDBG Balance $663,121
Payroll liability
Lump Sum Balance $86,201
City Balance
$88,701
Subtotal
$838,023
Available CDBG Funds
$2,088,467
FY 2013
FY 2013
Annual
Annual Plan
FY13 Proposed
Housing Programs
Plan
Amendment 1
Accomplishments
First Time Homebuyer Program
$46,900
$96,900
3 household
Historic Preservation Rehab Grant
$7,059
Homeowner Rehab Progarm
$157,450
$441,788
8 Housing Units
Housing Administration
$54,773
$54,773
Housing Code Enforcement
$170,060
$170,403
400 housing units
Housing Rehabilitation Services and Staff
$320,814
$326,088
Lead Paint Hazard Abatement Project
$60,000
$74,426
2 housing units
Purchase /Rehab /Resale DREAMS
$29,369
1 housing unit
Rental Unit Rehabilitation
$28,185
$118,407
1 housing unit
Housing Totals
$838,182
$1,319,213
Economic Development Programs:
Commercial /Industrial Building Rehab & Revolving Loan Fund
E.D. Financial Assistance Program-
$185,806
10 jobs
Economic Development Totals
$0
$185,806
Neighborhood /Commmunity Development Programs
Accessible Curb Ramps
$12,628
$60,166
20 ramps
Child Care Resource /Referral- Project Concern
$6,624
$0
Dubuque Dispute Resolution Center
$728
$728
3 persons
Information & Referral - Project Concern
$18,798
$20,588
2000 persons
Multicultural Center
$76,259
low /mod income area
Neighborhood Development Services and Staff
$87,433
$87,433
Neighborhood Infrastructure Improvements
$13,400
$33,031
3 streets / 7 sidewalks
Neighborhood Recreation Program
$111,324
$111,324
5730 persons & youth
Neighborhood Support Grants
$14,560
$27,426
low /mod income area
Opening Doors
$7,280
$9,880
225 persons
Senior Center
$18,200
$23,920
600 elderly
Washington Tool Library
$11,284
$12,250
450 people
Zoning Inspection /Enforcement
$8,710
$11,849
45 housing units
Neighborhood & Community Development Totals
$310,969
$474,854
Planning & Administration Programs:
CDBG Admin. Services and Staff
$108,593
$108,593
Planning and Administration Totals
$108,593
$108,593
CONTINGENCY BALANCE TO ALLOCATE
Year -to -Date Expenditures and Budget Balances
1,257,744
2,088,467