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Time Extension - 1105 Julien Dubuque Drive . "~ CITY OF DUBUQUE, IOWA MEMORANDUM June 17, 1999 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 1105 Julien Dubuque Drive - Approval fo Site Restoration Plan and Extension for Earth Work Completion Mr. Robert Klauer has been given an extension from June 6, 1999 to July 30, 1999 to complete earth work on site restoration at 1105 Julien Dubuque Drive. MCVM/j Attachment cc: Barry Lindahl, Corporation Counsel Tim Moerman, Assistant City Manager Laura Carstens, Planning Services Manager Planning Services Department 50 West 13th Street Dubuque, Iowa 52001.4864 Phone (319) 589-4210 Fax (319) 589-4149 ~(\'\{ VI ~ 1\ J l/LJI{ D~O~~E ~<k.~ June 3, 1999 Robert Klauer 1043 Main Street Dubuque, IA 52001 Re: 1105 Julien Dubuque Drive - Approval of Site Restoration Plan and Extension for Earth Work Completion Dear Mr. Klauer: On May 24, 1999, our office received a letter from you dated May 20, 1999, which corresponded the progress that is occurring at 1105 Julien Dubuque Drive to comply with City zoning regulations. This letter includea correspondence from MSA, the professional engineering firm that has been contracted to analyze and develoR plans for this property. Both correspondences made reference to seeking an extension of time for the earth work. Additionally, on May 25, 1999 our office received the site restoration plans from MSA. In our notice to you dated April 14, 1999, we required that the excavated materials must be replaced witli comparable materials and at a comparable slope in a manner approved by this office by June 6h1999. In your letter, you stated that the consulting engineering firm is working to see that t is requirement is met but that the required work might not be aone by the deadline. The letter from the consulting engineering firm reiterated the process that ttiey are following. You have requested an extension to the end of July. City Engineering and Planning Services staff have reviewed the site restoration plans and feel that the consultant has presented a viable plan that they can proceed with. Site inspections conducted by the City Engineering and Planning Services staff after the May 17-18 rains noted no significant erosion. Based on City staffs approval of the site restoration plan and site inspections, we have granted your request tliat the compliance deadline for the earth work be extended from June 6, 1999 to July 30,1999. We appreciate your addressing these issues in a timely manner. Please contact me if you have any questions about the remaining requirements and time frames. cc: Roger Kunde, 3250 Dodge Street Micl1ael C. Van Milligen, City Manager Laura Carstens, Planning Services Manager Bob Schiesl, Civil Engineer Mike Felderman, Civil Engineer Service People Integrity Responsibility Innovation Teamwork ROBERT D. KLAUER ATTORNEY AT LAW 1043 MAIN STREET DUBUQUE, IOWA 52001 319/556-1044 FAX 319/556-6113 '~'T'I ,'.~: nl..!B<,iOUE ...... - MAY 2 -! 1999 May 20, 1999 Mr. Mark Noble Assistant planner 50 West 13th Street Dubuque, IA 52001-4864 Dear Mark: Enclosed, please find correspondence from the Engineer at MSA, who is handling the restoration on the Julien Dubuque Drive green ~re~ problem. It appears that everything is going forward, but not as timely as hoped. I speculated when this thing started that with this many parties involved, it would take a bit longer than what was afforded. The engineer seems to indicate in the enclosed correspondence that the earth work would require an extension of time, although the planting deadline of September 15 would not be a problem. You are at liberty to discuss this matter with him if you v/ish and please feel free to contact me if you have other questions. :,;>uitce frankly, the restoration is moving on its own by virtue of the engineers requirements, tests, etc. I will have the final planning from MSA to you by the end of Mayas outlined in the le~ter. I am writing this letter to request an extension of ti~e for the earth work in this matter, leaving the final planting deadline if! tact. I would request that it be given until the end of July to complete the earth work. I would ask that you submit this and advise. I do not believe that the additional time will impose any problems, since the excavation was examined following the recent deluge of Sunday, May 16 and found it to be completely in t<:.ct, with minimal erosion and no washout. I have looked around town and saw numerous banks, walls and hillsides collapsed, washej out and eroded as a result of this deluge, which would certainly ~,ive some credence to our position that the wall is stable at this point. I understand that the landscape architect Ann Marie Baumann Decker has already talked to the City about restoration of the site and is working in conjunction with the MSA Engineers. I understand she enjoys a good relationship professionally with the City of Mr. Mark Noble May 20, 1999 Page 2 Dubuque and will be able to work to resolve, in an agreeable manner, the landscaping problems. I thank you for your cooperation and just want to keep you up to date. Hopefully you will recognize the need for the additional time and grant the requested extension. We all want to see this done right, not only to the satisfaction of the City, but to the numerous apparently interested parties who are looking on and monitoring the situation. If you have questions or require additional data at this time, please advise. The final restoration plan design apparently will be submitted on the time frame stated in the letter. ';].e1Y\"O"," . /--. -- QA.,.--. ~ er D. Klauer , At'torney at Law RDK:mvb Enclosure cc: Linda Carstens Barry Lindahl Terry Duggan MIA .~'''..::II.s.''''1...''.'''-SERVICES I JlANJPO"-AnON' MUNIC'fJA.L . lEAfED/AnON OEVflOPMENr . ENVlIONMENTAl May 18, 1999 Robert Klauer 1043 Main Street Dubuque, IA 52001 Dear Mr. Klauer: Ibe purpose of this letter is to inform all parties involved cifthe status of the Site Restoration Project at 1105 Julien Dubuque Drive, Dubuque, Iowa. The week of May 10 to May 14th was spent considering alternate landscape companies to assist in the design of the site restoration. On Tuesday, May 18th, Mr. Roger Kunde had selected Mrs. Ann Marie Baumann Decker of McKay Nursery to assist in the landscape design portion oflhe si:e restoration. Mrs. Baumann is a member of the American Society of Landscape Architects ar.d has done consulting work on city projects in the recent past. Mrs. Baumann verified her qualifications to work on this site restoration project by a phone call to Mr. Mark Noble, Assistant City Plalmer, 011 Tuesday the 18th of May. Mrs. Baumann will receive copies of the engineering plans 10 use in her portion of the design by the end of the day today. She will meet with Mr. Roger Kunde at 1105 Julien Dubuque Drive on Wednesday the 19th of May for a site inspection. It is assumed that the landscape design will be able to be performed in a relatively timely manner and final plans will be submitted to'the City of Dubuque for their approval in the first days of next week (work week of May 24th to May 28th). If the plans are submitted for approval early next week, it will take the city some time to reach a decision. This will only give Roger and his contractor about a week slot to finish the earthwork by June 6th. We need to keep a close eye on the time line. If it is going to take the City more than a week from receipt of the plans we should think about asking for an extension in time (only for the earthwork, the planting deadline of September 15th should not pose a problem).lf there are any questions on the above please feel free to contact me at our Galena Office. Sincerely, ?l/zf1~ (~ MSA Professional Services, Inc. Nathan Kieffer Engineer-In-Training Baraboo. \\lsronsin Beaver Dam. Wisconsin friendship. WlstOnsln Madison, \\lsronsill Rblnelander. Wisconsin 322 \Olm' M~\ . Sun: A . G.....E\.'.IL 61036.2327 615-777-9333 . Y",61;.777-31;; '\"f]\ -\flIllo:r...... w\\w.m';:;l-r" rom .,",\" , ROBERT D. KLAUER ATTORNEY AT LAW 1043 MAIN STREET DUBUQUE. IOWA 52001 319/556-1044 FAX 319/556.6113 C;TY OF DUBuQUE JUN 03 1999 June 1, 1999 Mr. Mark Noble Assistant planner Planning and Services Department 50 West 13th Street Dubuque. TA 52001 Dear Mr. Noble: Enclosed, please find a letter I received from MSA Engineers relative to the restoration plan on the Julien Dubuque property. It appears that all is going well and that you now have the plan. Mr. Kieffer did not furnish me with one and I am in the process of acquiring one. After you look the plan over, please advise as to whether it is acceptable so that we may proceed with restoration. I had indicated that additional time would be needed to complete the restoration in full, which is now slated for June 7, 1999. please advise as to whether the additional time is agreeable, as it appears that all is going well. I would think that by the end of July they should have it done. Would you please present this to the proper parties to procure the additional time and advise in writing so that we do not have any misunderstandings. If there are differences between your engineering department and MSA, please advise so that we do not get off in the wrong direction. Thank you in advance for your cooperation and please feel free to contact me or the engineer, Nathan Kieffer at MSA. Sincerely yours, ~ -~ , , ~ RoberCD. Klauer .Z::._tto!"ney at Law RDK/c1b Enclosure Copies to: ..' -~ Barry Lindahl Laura Carstens Terry Duggan MIA .:.II.L.J:I~""'1..J.'r.....s t: R "I C t: s I fJrAN$I"OITAnON' MUNIC'''At . .EMEo....nON OfVELO""fHT . ENVlroHMENTAl May 24, 1999 Mark Noble, Assistant Planner Planning and Services Department 50 West 13th Street Dubuque, Iowa 52001-4864 Dear Mr. Noble: Accompanying this letter you will find four (4) copies of the proposed final design for the Site Restoration Plan at 1105 Julien Dubuque Drive. These copies are being submitted for review by the proper authorities within the city. Please distribute the plan sets and contact us with your comments or questions. Your assistance in this matter is greatly appreciated. Sincerely, MSA Professional Services,'Inc. ~?1(~ Nathan Kieffer Engineer-In-Training Baraboo. Wisconsin Beaver Dam. \\1sconsln Friendship. Wisconsin ~ladison, "lsronsin RhlneJander. W1sronsin 322 Noml lh" . SUTE ^ . G.<LE". IL 61036.2327 815.777.9333 . r.",815.777.3155 Wf.B .~(JOl(f$!i: \\'\\'w.msa-ps.C'om (j 'PROJfTTSI705'70'.70IHIIWI"\NOnt.F. ...."l)