1 7 13 City Council AgendaROLL CALL ORDER FOR MEETING OF 1/7/2013
Sutton, Braig, Buol, Connors, Jones, Lynch, Resnick
CITY OF DUBUQUE,IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W. fith Street
January 7, 2013
Council meetings are video streamed live and archived at
www.citvofdubuaue.ora /media and on Dubuque's CityChannel on the
Mediacom cable system at Channel8 (analog) and 97.2 (digital).
WORK SESSION
5:00 PM - Dubuque County Regional Smart Plan
pubuuue County Reaional Snarl Plan -MVM Memn Staff MPain Smart Plan Sad 1 LiajjanatcLa Smart Plan Sert 3 smart Plan Pri.c,nntation.
REGULAR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the common good.
CONSENT ITEMS
The consent agenda items are considered to be routine and non - controversial and all consent items will be normally voted upon in a single
motion without any separate discussion on a particular item. If youwould liketo discuss one of the Consent Items, please go to the microphone
and be recognized by the Mayor and state the itemyou would like removedfromthe Consent Agenda for separate discussion and
consideration.
1. Minutes and Reports Submitted
Cable TV Commission of 1215/12; City Council Proceedings of 12/17/12, Community Development Advisory Commission of 12/12/12;
Historic Preservation Commission Education Task Force of 12/6/12; Safe Community Advisory Committee of 11/14/12; Proof of
Publication for City Council Proceedings of 12/3/12; Proof of Publication for List of Claims and Sumrnaiy of Revenues for Month
Ending November 30, 2012
Suggested Disposition: Receive and File
Cable TV Minutes 12/5 City Council Proceedings 12 /17 CDAC Minutes12 /12 Historic Preservation TF Minutes 12/6 Safe Communit
Minutes 11 /14 Proof- CityCouncil Proceedinasl2/3 Proof - List of Claims,Revenues 11/30
2. Notice of Claims and Suits
Leroy Benson for vehicle damage and Joseph Schumacher for vehicle damage.
Suggested Disposition: Receive and File Refer to City Attorney
Benson Claim Schumacher Claim
3. Disposition of Claims
Joseph Schumacher for vehicle damage
Suggested Disposition: Receive and File; Concur
ICAP (Anima,
4. City Coundl 2011 Official Proceedings
City Clerk submitting the Official City Council Proceedings for 2011.
Suggested Disposition: Receive and File; Approve
2011 Official City Council Proceedings,
5. Request for Proposals - Updated Design Guidelines Manual
City Manager recommending approval of the release of a Request for Proposals for an Updated Design Guidelines Manual for the
historic districts and the downtown.
Suggested Disposition: Receive and File; Approve
Design Guidelines Update RFP -MVM Memo, Staff Memo, Design Guidelines RFP
6. Delinquent Grass and Weed Cutting and Garbage Collection Accounts
City Manager recommending adopting of a resolution authorizing the City certify the grass and weed cutting and garbage collection
charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges.
RESOLUTION Authorizing the City to collect delinquent grass and weed cutting and garbage collection charges in accordance with
Title 6 -6- 3C2o; Title 6 -6 -4B3 & Title 6 -6B of the Code OF Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Grass, Weed and Garbage Assessments -MVM Memo, Staff Memo , Resolution, Public Notices, Schedule of Assessments
7. Vacant and Abandoned Building and Problem Property Collection Accounts
City Manager recommending adoption of a resolution authorizing the City to certify vacant and abandoned building and problem
property charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges.
RESOLUTION Authorizing the City to collect delinquent vacant and abandoned building and problem property charges in accordance
with Title 6 -6 -3B1 h; Title 6 -6 -4B3 & Title 6 -6B of the Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Vacant and Abandoned Building and Problem Property Assessments -MVM Memo, Staff Memo , Staff Memo, Resolution and Notices, Schedule
of Assessments
8. 2012 Brick Manhole Replacement Project, Bid Pkg 2 Project Acceptance
City Manager recommending acceptance of the public improvements and authorizing final payment to the contractor for the 2012 Brick
Manhole Replacement Project, Bid Package 2, as completed by Tschiggfrie Excavating.
RESOLUTION Accepting the 2012 Brick Manhole Replacement Project Bid Package 2 and authorizing payment of the contract
amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
2012 Brick Manhole Replacement Project -MVM Memo, Staff Memo, Resolution, Final Payment Form,
9. Fiscal Year 2014 County Tax Increment Financing (TIF) Report
City Manager transmitting the Annual Tax Increment Financing (TIF) Report for Fiscal Year 2014, which has been filed with Dubuque
County Auditor Denise Dolan.
Suggested Disposition: Receive and File
FY14 Annual County Tax Increment Financing Report - MVM Memo, Staff Memo FY14 Annual County Tax Increment Financing Report
10. Sustainable Dubuque Project Monthly Status Report.
City Manager transmitting the monthly Sustainable Dubuque Project Status Update for December 2012.
Suggested Disposition: Receive and File
Sustainable Dubuque Proiect Status Update -MVM Memo Staff Memo Monthly Report
11. Safe Community Advisory Committee
Committee Member Diane Callahan submitting her resignation from the Safe Community Advisory Committee.
Suggested Disposition: Receive and File; Accept Resignation
Callahan Resignation Letter,
12. Catfish Creek Watershed Management Plan - Public Education Signs
City Manager transmitting information on the Catfish Creek Watershed Stream Crossings signs.
Suggested Disposition: Receive and File
Catfish Creek Watershed Management Plan - Public Education Signs -MVM Memo, Staff Memo, Caffish Creek Watershed Sign, Locations Map,
13. IBM - Amendment to Joint Development Agreement
City Manager recommending approval of Amendment No. 6 to the IBM Joint Development Agreement No. W0954778 that will allow
IBM to include data obtained from Dubuque as sample information in IBM products and services.
Suggested Disposition: Receive and File; Approve
Amendment to Joint Development Agreement with IBM -MVM Memo Staff Memo Supporting Documentation
14. Improvement Contracts / Performance, Payment and Maintenance Bonds
Price Industrial Electric for the Eagle Point Well Fields Electrical Upgrade 2012 Project
Suggested Disposition: Receive and File; Approve
Price Industrial Electric Contract,
15. Alcohol License Applications
City Manager recommending approval of annual liquor, beer, and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances Title 4
Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
Liquor License Renewals -MVM Memo, Staff Memo, Resolution,
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Dubuque County Regional Smart Plan
City Manager recommending that a public hearing be set for January 22, 2013, on the final draft of the Dubuque County Regional
Smart Plan.
RESOLUTION Setting a public hearing on the Dubuque County Regional Smart Plan
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 1122113
Dubuque County Regional Smart Plan Public Hearing -MVM Memo, Staff Memo Resolution,
2. Rousselot, Inc. - Development Agreement
City Manager recommending setting a public hearing for January 22, 2013 to approve a Development Agreement with Rousselot, Inc.
for a 9,000 square foot expansion to its facility at 2350 Kerper Boulevard.
RESOLUTION Fixing the date for a public hearing of the City Council of the City of Dubuque, Iowa on the proposed issuance of Urban
Renewal Tax Increment Revenue Grant Obligations and the approval of a Development Agreement with Rousselot Inc., and providing
for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 1122113
Rousselot Development Agreement -MVM Memo, Expansion of Rousselot, Rousselot, Inc. Development Agreement, Rousselot, Inc.
Resolution,
3. Community Development Block Grant (CDBG) - Annual Action Plan
City Manager recommending that a public hearing be set for for February 21, 2013, on the Fiscal Year 2014 Annual Action Plan.
RESOLUTION Setting a public hearing on the Fiscal Year 2014 (Program Year 2013) Community Development Block Grant (CDBG)
Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolutions, Public Hearing 2/21/13
FY14 Annual Action Plan -MVM Memo Staff Memo Resolution, FY 14 Annual Action Plan,
BOARDS /COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the following Boards /Commissions; applicant
appointments will be made at the next City Council meeting.
Comm unity Development Advisory Com mission
Two 3 -Year terms through February 1, 2016 (Expiring terms of Caldwell and Maloy)
Applicants:
Theresa M. Caldwell, 1633 Elm St.
Paula Maloy, SVM, 2950 Kaufmann Ave.
Safe Community Advisory Committee
Nine 1 -Year terms through December 31, 2013 (Expiring terms of Allen, Bragg, Callahan, Cheatham, Daack, Ernst, Stillings, Stork,
and Welch)
Applicants:
1. Anthony Allen, 1725 Delhi St.
2. Mary Rae Bragg, 350 Kaufmann Ave. Apt 1
3. Ann Ernst, 899 Mt. Carmel Rd.
4. Shaunel Evans, 925 Rhomberg Ave.
5. Doug Stillings, 1255 Locust St.
6. Susan Stork, 2115 Golden Eagle Dr.
7. Christopher Welch, 164 Main St.
Sister City Relationship Advisory Commission
Two 3 -Year Terms through February 1, 2016 (Expiring terms of Phillips and Thurn) Applicants:
Betty J. Phillips, 3047 Kane Ct.
Louise Thurn, 3037 Kaufmann Ave.
Appointments to the following Board /Commission to be made at this meeting.
Mediacom Charitable Foundation
One 1 -Year term through December 31, 2013 (Expiring term of Twining)
Applicants:
Connie Twining, 421 N Booth St.
Boards Overview Sheet, Boards Latest Listings, Community Development Advisory Commission Applications, Safe Community Advisory
Committee Applications Sister City Relationships Advisory Commission Applications Mediacom Charitable Foundation Applications
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1. Water & Resource Recovery Center Cogeneration Project
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract and estimated costs for
the Water & Resource Recovery Center Cogeneration Project and the City Manager recommending approval.
RESOLUTION Approving the plans, specifications, form of contract, and estimated cost for the Water & Resource Recovery Center
Cogeneration Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
W &RRC Cogeneration Facilities -MVM Memo, Staff Memo Report, Financial Evaluation, Resolution, Proof of Publication,
2. Sewer Revenue Capital Loan Notes
Proof of publication on notice of public hearing to consider the issuance of not to exceed $2,400,000 Sewer Revenue Capital Loan
Notes from the Iowa Water Pollution Control Works Financing Program and the City Manager recommending approval.
RESOLUTION Instituting proceedings to take additional action for the authorization of a Loan and Disbursement Agreement and the
issuance of not to exceed $2,400,000 Sewer Revenue Capital Loan Notes
Suggested Disposition: Receive and File; Adopt Resolution(s)
Issuance of Sewer Revenue Capital Loan Notes -MVM Memo Staff Memo Bond Attorney Letter, Sewer Revenue Capital Loan Notes
Resolution, Proof of Publication,
REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized by
the Mayor.
1. Greater Dubuque Development Corporation - Quarterly Update
President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque Development Corporation.
Suggested Disposition: Receive and File
2. City Hall HVAC Project Acceptance
City Manager recommending acceptance of the 2012 City Hall HVAC Project, as completed by Tricon Construction.
RESOLUTION Accepting the 2012 City Hall HVAC Project and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
City Hall HVAC Project -MVM Memo City Hall HVAC Acceptance Memo Resolutions
3. Comprehensive Annual Financial Report (CAFR)
City Manager transmitting the Fiscal Year 2012 Comprehensive Financial Report (CAFR), Auditor's Communication with Those
Charged with Governance Letter, along with the City Finance staff's response.
Suggested Disposition: Receive and File
CAFR Submission -MVM Memo, Staff Memo , Comprehensive Annual Financial Report, Auditors Communication Responses to Auditors
Findings
4. City Council Appointments to Boards and Commission
Correspondence from M. Thomas Stovall, Executive Director of Operation: New View Community Action Agency, requesting that the
City make appointments to the Board of Directors at the first meeting in January 2013 (currently City Council Members Lynn Sutton
and David Resnick), and a representative appointed by the City Manager (currently Alvin Nash).
Mayor and City Council appointments to various Boards and Commissions.
Suggested Disposition: Receive and File; Council Appointments
Operation New View Letter, City Council Appointments,
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an
agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no
formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa