Purchase of Services Agreement - Dubuque Humane Society
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CITY OF DUBUQUE, IOWA
MEMORANDUM
June 15, 1999
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT:
Purchase of Services Agreement with the Dubuque Humane Society
Public Health Specialist Mary Rose Corrigan is recommending approval of an
agreement with the Dubuque Humane Society for provision of animal shelter
services through June 30, 2000.
The agreement includes a three percent increase in the annual payment to $27,753
as approved during the Fiscal Year 2000 budget process.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(Yhif{~/l(JL
Michael C. Van Milligen
MCVM/j
Attachment
cc: Barry Lindahl, Corporation Counsel
Tim Moerman, Assistant City Manager
Mary Rose Corrigan, Public Health Specialist
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CITY OF DUBUQUE, IOWA
MEMORANDUM
June 9, 1999
TO: Michael Van MiIligen, City~~
FROM: Mary Rose COrrigan,\~~~ ~ Specialist
SUBJECT:
Purchase of Services Agreement with the Dubuque Humane Society
INTRODUCTION
The purpose of this memorandum is to submit for your consideration an agreement between the
Dubuque Humane Society and the City of Dubuque for provision of animal shelter services through
June 30, 2000.
DISCUSSION
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The agreement includes a 3% increase in payment as was approved in the FY 00 budget. The
agreement provides that the Society will maintain an animal shelter in compliance with State laws;
accepting, caring for, and providing humane disposition for animals brought in by the City staff. In
return for its services, the Society will receive $27753.00 for FY 00. Additionally, the Society may
charge owners a separate daily fee for keeping impounded animals.
RECOMMENDATION
It is recommended that the City Council approve the Purchase of Services Agreement with the
Dubuque Humane Society. This agreement will allow the City to continue to obtain an important
element of its Animal Control program at a reasonable cost.
BUDGET IMPACT
The Purchase of Services Agreement will be financed within the approved Fiscal Year 2000 Budget.
ACTION STEP
It is requested that the City Council approve the Purchase of Services Agreement between the City
of Dubuque and the Dubuque Humane Society and authorize the Mayor to sign the agreement.
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MRC/cj
cc: Jane McCall, Humane Society Executive Director
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CITY OF DUBUQUE
PURCHASE OF SERVICES AGREEMENT
THIS Agreement is made and entered into by and between the City of Dubuque, Iowa,
("City") and the Dubuque Humane Society, a charitable organization organized under the laws
of the State of Iowa, ("Society").
Whereas, City has no suitable shelter for dogs, cats and other animals which may be
taken up or received pursuant to Article II of Chapter 7 of the Code of Ordinances of the City;
and
Whereas, Society is an incorporated society for the prevention of cruelty to animals and
maintains a Shelter for the custody of lost, strayed or homeless dogs, cats and other animals
and for the disposition and/or destruction of such animals not redeemed and/or diseased; and
Whereas, it is deemed to be in the best interest of City to enter into an agreement with
Society to provide animal shelter services for City.
NOW, THEREFORE, IT IS AGREED BETWEEN THE PARTIES HERETO AS FOllOWS:
1. The term of this Agreement shall be from July 1, 1999 through and including June 30,
2000.
2. Society shall provide the Shelter and all equipment in the Shelter necessary for the
operation of an animal shelter in accordance with the terms of this Agreement and the laws
and administrative rules of the State of Iowa, and the City of Dubuque Code of Ordinances.
3. Society shall maintain the Shelter in a clean and sanitary manner and will not permit any
condition to exist which might constitute a public nuisance.
4. Society shall manage and operate the Shelter and provide proper and adequate housing
and feeding for all animals which come into its custody.
5. City shall pay Society the total sum of $27,753.00 in twelve equal monthly installments
for the terms of this Agreement.
6. Society shall be entitled to retain a daily fee charged for keeping animals received from an
animal control officer or a City of Dubuque police officer as well as all daily fees and
impoundment fees unrelated to this contract.
Society shall not release an impounded animal without the owner producing certification that
all impoundment and license fees have been paid to the City.
In the event City places animals of any type with Society, which animal or animals,
other than stray dogs or cats, either because of the number of such animals or the nature of
the animal, requires special accommodations outside the normal accommodations or capacity
of Society, City shall reimburse Society for the fair and reasonable cost of care of such
animals, provided Society shall submit to City not less than weekly a statement showing the
cost of such care. In the event the number or nature of the animal or animals placed by the
City exceeds the care capacity of Society, Society shall make every effort to assist the City
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in either caring for such animals at their current location or assist the City in finding alternative
accommodations for such animals. In the event alternative accommodations are required, the
City shall be responsible for payment of the cost of such alternative accommodations.
7. Society shall provide twenty-four hour service, seven days a week at the Shelter for the
purpose of receiving stray, lost, abandoned or dead animals.
8. The Shelter shall be open to the public from 9:00 a.m. to 5:00 p.m. daily, Monday
through Friday and from 9:00 a.m. to 12:00 noon on Saturdays, hOlidays excepted, for the
convenience of the public and for the purpose of transacting business in connection with the
services to be provided under this Agreement.
9. Society shall accept, handle, care for, maintain and provide humane disposition for all
animals brought to it.
10. Society shall not give away or sell any animals in its custody except for adoption as
pets.
11. Society shall collect a fee for each dog or cat over the age of three (3) months for
rabies vaccination before the dog or cat is returned to its owner, unless the owner shows proof
of rabies vaccination and City license.
12. Society shall not dispose of any impounded, licensed dog or cat until at least five days
after the notice to the owner required by Article II of Chapter 7 of the City of DUbuque Code
of Ordinances has been made. Impounded, unlicensed dogs or cats shall not be disposed of
until at least three days after the date of impoundment.
Notwithstanding the foregoing, Society may, in its sole discretion, at any time,
euthanize vicious dogs or other vicious animals, if Society determines such dog or other animal
constitutes a danger to the public or to the Society's employees or staff, and feral cats may
be disposed of immediately.
13. Society shall prominently display in the Shelter a Certificate of Registration and such
other licenses as may be required by the Iowa Department of Agriculture.
14. The Shelter, housing facilities and records required by the Iowa Department of
Agriculture shall be open for inspection by the Public Health Specialist of the City of Dubuque.
15. The insurance requirements shall be as set forth on the attached Insurance Schedule.
16. Society shall be responsible for maintaining good relations with the public, shall
promptly review any complaints against employee actions and shall maintain a written record
of all such complaints and the disposition thereof.
17. Society shall maintain a program of humane education designed to stimulate public
support for the enforcement of animal control, reduction of animal overpopulation, promotion
of humane treatment of animals and encouragement of adoption of unclaimed animals.
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18. This Agreement may be terminated by either party providing six months written notice
} to the other party by certified U.S. mail addressed to the City Manager, City Hall, or to
Society's President, as the case may be.
19. Society shall furnish to City a report of Society's annual meeting and a list of its officers
by no later than July 31, 1999.
IN WITNESS HEREOF, the parties hereto have executed this Agreement in two copies.
CITY OF DUBUQUE
DUBUQUE HUMANE SOCIETY
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By:~,t/J P ~
I ichael Brannon, President
Attest:
~db..uJ
Mary, . DavIs
City Clerk
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INSURANCE SCHEDULE
1 . Any policy of insurance or certificate of insurance required hereunder shall be with a
carrier authorized to do business in Iowa and a carrier that has received a rating of A or better
in the current Best's Rating Guide.
2. Any policy of insurance required hereunder shall provide for a thirty-day notice to the
City of any material change or cancellation of the policy prior to its expiration date.
3. Society shall have its insurance agent or company certify in writing that any policy of
insurance required herein with an aggregate limit of liability has not been reduced by paid or
reserved claims at the time of issuance of policy or certificate.
4. Society shall furnish copies of the following policies to the City with limits not less than
the following, or greater if required by law.
COMMERCIAL GENERAL LIABILITY:
General Aggregate Limit
Products-Completed Operation Aggregate Limit
Personal and Advertising Injury Limit
Each Occurrence Limit
Fire Damage Limit (and one occurrence)
Medical Payments
$2.000,000
$1,000,000
$1.000,000
$1,000,000
$ 50,000
$ 5,000
OR
Combined Single Limit
Medical Payments
$2,000,000
$ 5,000
Coverage is to include: occurrence form, premises/operations/products/competed operations
coverage, independent contractors' coverage, contractual liability, broad form property
damage, personal injury (hazards A-C and delete employment exclusions), City of Dubuque
named as an additional insured with 30 days written notice of change or cancellation.
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