City Hall HVAC Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2012 City Hall HVAC Project
DATE: December 26, 2012
Dubuque
kital
All- America City
II 111!
2012
Building Services Manager Rich Russell is recommending acceptance of the 2012 City
Hall HVAC Project, as completed by Tricon Construction, in the final contract amount of
$797,847.71. The increase of $113,524.71 over the original construction contract
amount of $684,323 can primarily be attributed to the addition of Davis -Bacon
compliance requirements being added near the end of the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 krt., italy,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Rich Russell, Building Services Manager
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Rich Russell, Building Services Manager
DATE: December 13, 2012
RE: 2012 City Hall HVAC Project
INTRODUCTION
Dubuque
ktratd
All - America City
'1 111!
2012
The purpose of this memo is to recommend acceptance of the improvements and
authorize final payment to the contractor for the 2012 City Hall HVAC Project.
BACKGROUND
The City of Dubuque discovered that several million gallons of water was being
"dumped" into our sanitary sewer system every year in order to cool City Hall. This
project was developed in order to save water and energy, while efficiently cooling City
Hall.
DISCUSSION
The 2012 City Hall HVAC Project was completed by Tricon Construction of Dubuque,
Iowa, in the final contract amount of $797,847.71.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the final
payment of the contract amount of $797,847.71 to Tricon Construction for the 2012 City
Hall HVAC Project, subject to the retainage requirements in Iowa Code Chapter 573.
BUDGET IMPACT
The cost summary for the 2012 City Hall HVAC Project is as follows:
Base Bid Final Cost
Construction Contract $ 684,323.00 $797,847.71
The contract increase can primarily be attributed to the addition of Davis -Bacon
compliance requirements being added near the end of the Project. Other changes to the
project resulting in cost increases included temporary driveway paving, extensions to
the screenwall and gates, water piping and new ceiling tile and lighting in the City
Manager's office suite.
The City was originally told by Department of Energy (DOE) staff that Davis Bacon
would not apply because we were using the ARRA Energy Efficiency and Conservation
Block Grant funding only to purchase equipment to be installed as part of this project.
The City followed the Buy American regulations for the purchase. Davis Bacon was not
included in the project specifications, based upon this interpretation. The City originally
committed $43,000 of this funding towards the purchase of the fluid cooler. The amount
of funding was later increased to $57,214, to help pay down some of the Davis Bacon
expenses. The remaining funding source is the City Hall Maintenance CIP.
In April of 2012, this interpretation was later changed by DOE legal counsel to require
Davis Bacon compliance for any project that "touched stimulus ". Davis Bacon
regulations were applied to all wages for the project, resulting in a change order of
$83,368.42.
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting the
improvements and authorizing payment of the contract amount of $797,847.71 to Tricon
for the 2012 City Hall HVAC Project, subject to the retainage requirements in Iowa Code
Chapter 573.
cc: Jenny Larson, Budget Director
RESOLUTION NO. 10 -13
ACCEPTING THE 2012 CITY HALL HVAC PROJECT AND AUTHORIZING THE
PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Contract for the 2012 City Hall HVAC Project (the Project) has
been completed and the Building Services Manager has examined the work and
recommends that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the Building Services Manager is approved
and the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the 2012 City Hall HVAC Project the balance of any unpaid appropriation for the
contract amount of $797,847.73 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 7th day of January 2013.
KevinJJ. LynUA, Mayor Pro Tem
Attest:
/Or 4111
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Kev S. irnstahl, CMC, City Clerk
BUILDING SERVICES MANAGER'S CERTIFICATE OF FINAL COMPLETION OF
THE 2012 CITY HALL HVAC PROJECT
The undersigned Building Services Manager of the City of Dubuque, Iowa,
hereby certifies that he has inspected the 2012 City Hall HVAC, and that said Project
has been performed in compliance with the terms of the Public Improvement Contract,
and that the total cost of the completed work is $797,847.73.
Dated this 14th day of December, 2012.
Rich Russell, Building Services anager
Filed in the office of the City Clerk on the 14th day of December, 2012.
Kevin
Firnstahl, GMC, C
lerk