1 7 13 City Clerk's Skeleton Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, January 17, 2013, at 5:00 PM in the Historic Federal Building for
the purpose of conducting a work session on the Dubuque County Regional
Smart Plan.
Kevin J. Lync , Mayor Pro Tem
Consent Items: Pages n/a
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, January 17, 2013, at 6:30 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
914 t
Ke Mayor Pro Tem
Consent Items: Pages 1 -3
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on January 7, 2013 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Pro Tem Lynch, - i; ; Council Members Braig,
Condors, Jones, Resry�ck, Sutto ; City Manager VanMilligen ,�����1'
1/ Absent: Vg�'/�
Mayor Pro Tem Lynch read the call and stated this is a special session of the City
Council called for the purpose of conducting a work session on the Dubuque County
Regional Smart Plan.
WORK SESSION
Dubuque County Regional Smart Plan
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on January 7, 2013 in
the Historic Federal Building, 350 W. 6th Street. er�
Present: Mayor Pro Tem'Cynch, Mayor'�uol (via phone); Council Members Braig
C, Hors, Jones, Res , Sinn; City Manager Van // Mi Jigen, City Attorney Lindahl
Absent:
Mayor Pro Tem Lynch read the call and stated this is a regular session of the City
Council called for the purpose of conducting such business that may properly come
before the City Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the
common good.
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CONSENT ITEMS
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1. Minutes and Reports Submitted
Cable TV Commission of 12/5/12; City Council Proceedings of 12/17/12, Community
Development Advisory Commission of 12/12/12; Historic Preservation Commission
Education Task Force of 12/6/12; Safe Community Advisory Committee of 11/14/12;
Proof of Publication for City Council Proceedings of 12/3/12; Proof of Publication for List
of Claims and Summary of Revenues for Month Ending November 30, 2012
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Leroy Benson for vehicle damage and Joseph Schumacher for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
Joseph Schumacher for vehicle damage
Suggested Disposition: Receive and File; Concur
4. City Council 2011 Official Proceedings
City Clerk submitting the Official City Council Proceedings for 2011.
Suggested Disposition: Receive and File; Approve
5. Request for Proposals - Updated Design Guidelines Manual
City Manager recommending approval of the release of a Request for Proposals for an
Updated Design Guidelines Manual for the historic districts and the downtown.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Sutton
Braig
ouvl
Connors
Jones
Lynch
Resnick
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2
6. Delinquent Grass and Weed Cutting and Garbage Collection Accounts
City Manager recommending adopting of a resolution authorizing the City certify the
grass and weed cutting and garbage collection charges to the Dubuque County
Treasurer in order to establish real property liens for collection of such charges.
RESOLUTION Authorizing the City to collect delinquent grass and weed
cutting and garbage collection charges in accordance with Title 6 -6- 3C2o; Title 6 -6 -4B3
& Title 6 -6B of the Code OF Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Vacant and Abandoned Building and Problem Property Collection Accounts
City Manager recommending adoption of a resolution authorizing the City to certify
vacant and abandoned building and problem property charges to the Dubuque County
Treasurer in order to establish real property liens for collection of such charges.
RESOLUTION `/3 Authorizing the City to collect delinquent vacant and
abandoned building and problem property charges in accordance with Title 6- 6 -3B1h;
Title 6 -6 -4B3 & Title 6 -6B of the Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. 2012 Brick Manhole Replacement Project, Bid Pkg 2 Project Acceptance
City Manager recommending acceptance of the public improvements and authorizing
final payment to the contractor for the 2012 Brick Manhole Replacement Project, Bid
Package 2, as completed by Tschiggfrie Excavating.
RESOLUTION ) '/;J Accepting the 2012 Brick Manhole Replacement Project
Bid Package 2 and authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Sutton
Braig
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9. Fiscal Year 2014 County Tax Increment Financing (TIF) Report
City Manager transmitting the Annual Tax Increment Financing (TIF) Report for Fiscal
Year 2014, which has been filed with Dubuque County Auditor Denise Dolan.
Suggested Disposition: Receive and File
10. Sustainable Dubuque Project Monthly Status Report.
City Manager transmitting the monthly Sustainable Dubuque Project Status Update for
December 2012.
Suggested Disposition: Receive and File
11. Safe Community Advisory Committee
Committee Member Diane Callahan submitting her resignation from the Safe
Community Advisory Committee.
Suggested Disposition: Receive and File; Accept Resignation
12. Catfish Creek Watershed Management Plan - Public Education Signs
City Manager transmitting information on the Catfish Creek Watershed Stream
Crossings signs.
Suggested Disposition: Receive and File
13. IBM - Amendment to Joint Development Agreement
City Manager recommending approval of Amendment No. 6 to the IBM Joint
Development Agreement No. W0954778 that will allow IBM to include data obtained
from Dubuque as sample information in IBM products and services.
Suggested Disposition: Receive and File; Approve
14. Improvement Contracts / Performance, Payment and Maintenance Bonds
Price Industrial Electric for the Eagle Point Well Fields Electrical Upgrade 2012 Project
Suggested Disposition: Receive and File; Approve
Yays
Nays
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15. Alcohol License Applications
City Manager recommending approval of annual liquor, beer, and wine licenses as
submitted.
RESOLUTION _jam_ Approving applications for beer, liquor, and /or wine permits,
as required by Ci y of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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Braig
Connors
Jones
Lynch
Resnick
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ITEMS TO BE SET FOR PUBLIC HEARING
1. Dubuque County Regional Smart Plan — 1/22/13
2. Rousselot, Inc. - Development Agreement — 1/22/13
3. Community Development Block Grant (CDBG) - Annual Action Plan — 2/21/13
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1. Dubuque County Regional Smart Plan
City Manager recommending that a public hearing be set for January 22, 2013, on the
final draft of the Dubuque County Regional Smart Plan.
RESOLUTION '/3 Setting a public hearing on the Dubuque County Regional
Smart Plan
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 1/22/13
2. Rousselot, Inc. - Development Agreement
City Manager recommending setting a public hearing for January 22, 2013 to approve a
Development Agreement with Rousselot, Inc. for a 9,000 square foot expansion to its
facility at 2350 Kerper Boulevard.
RESOLUTION the date for a public hearing of the City Council of
the City of Dubuque, Iowa on the proposed issuance of Urban Renewal Tax Increment
Revenue Grant Obligations and the approval of a Development Agreement with
Rousselot Inc., and providing for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 1/22/13
3. Community Development Block Grant (CDBG) - Annual Action Plan
City Manager recommending that a public hearing be set for for February 21, 2013, on
the Fiscal Year 2014 Annual Action Plan.
RESOLUTION ° / Setting a public hearing on the Fiscal Year 2014 (Program
Year 2013) Community Development Block Grant (CDBG) Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolutions, Public Hearing 2/21/13
6
BOARDS /COMMISSIONS
Applicants were invited to address the City Council regarding their desire to serve on
the following Boards /Commissions; applicant appointments will be made at the next City
Council meeting.
Community Development Advisory Commission
Two 3 -Year terms through February 1, 2016 (Expiring terms of Caldwell and Maloy)
Applicants:
Theresa M. Caldwell, 1633 Elm St.
Paula Maloy, SVM, 2950 Kaufmann Ave.
2. Safe Community Advisory Committee
Nine 1 -Year terms through December 31, 2013 (Expiring terms of Allen, Bragg,
Callahan, Cheatham, Daack, Ernst, Stillings, Stork, and Welch)
Applicants:
Anthony Allen, 1725 Delhi St.
Mary Rae Bragg, 350 Kaufmann Ave. Apt 1
Ann Ernst, 899 Mt. Carmel Rd. — 5 /2
Shaunel Evans, 925 Rhomberg Ave.
Doug Stillings, 1255 Locust St.
Susan Stork, 2115 Golden Eagle Dr.
Christopher Welch, 164 Main St.
3. Sister City Relationships Advisory Commission
Two 3 -Year Terms through February 1, 2016 (Expiring terms of Phillips and Thurn)
Applicants:
Betty J. Phillips, 3047 Kane Ct.
Louise Thurn, 3037 Kaufmann Ave. – SG'G
Appointments to the following Board /Commission to be made at this meeting.
4. Mediacom Charitable Foundation
One 1 -Year term through December 31, 2013 (Expiring term of Twining)
Applicants:
Connie Twining, 421 N Booth St.
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PUBLIC HEARINGS
SUSPEND THE RULES
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1. Water & Resource Recovery Center Cogeneration Project
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract and estimated costs for the Water & Resource Recovery
Center Cogeneration Project and the City Manager recommending approval.
RESOLUTION —c Approving the plans, specifications, form of contract, and
estimated cost for the Water & Resource Recovery Center Cogeneration Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
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2. Sewer Revenue Capital Loan Notes
Proof of publication on notice of public hearing to consider the issuance of not to exceed
$2,400,000 Sewer Revenue Capital Loan Notes from the Iowa Water Pollution Control
Works Financing Program and the City Manager recommending approval.
RESOLUTION, Instituting proceedings to take additional action for the
authorization of a Loan and Disbursement Agreement and the issuance of not to exceed
$2,400,000 Sewer Revenue Capital Loan Notes
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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REINSTATE THE RULES
9
ACTION ITEMS
1. Greater Dubuque Development Corporation - Quarterly Update
President and CEO Rick Dickinson to present the quarterly update on the activities of
the Greater Dubuque Development Corporation.
Suggested Disposition: Receive and File
Yays
Nays
Sutton
Braig
Braig
Connors
Jones
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Resnick
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2. City Hall HVAC Project Acceptance
City Manager recommending acceptance of the 2012 City Hall HVAC Project, as
completed by Tricon Construction.
RESOLUTION 161 Accepting the 2012 City Hall HVAC Project and authorizing
the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
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3. Comprehensive Annual Financial Report (CAFR)
City Manager transmitting the Fiscal Year 2012 Comprehensive Financial Report
(CAFR), Auditor's Communication with Those Charged with Governance Letter, along
with the City Finance staffs response.
Suggested Disposition: Receive and File
Yays
Nays
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4. City Council Appointments to Boards and Commission
Correspondence from M. Thomas Stovall, Executive Director of Operation: New View
Community Action Agency, requesting that the City make appointments to the Board of
Directors at the first meeting in January 2013 (currently City Council Members Lynn
Sutton and David Resnick), and a representative appointed by the City Manager
(currently Alvin Nash).
Mayor and City Council appointments to various Boards and Commissions.
uggested Disposition: Receive and File; Council Apppintments
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COUNCIL MEMBER REPORTS
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CLOSED SESSION
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Pending Litigation and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa
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