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1 7 13 City Clerk's Skeleton Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Special Session of the City Council to be held on Monday, January 17, 2013, at 5:00 PM in the Historic Federal Building for the purpose of conducting a work session on the Dubuque County Regional Smart Plan. Kevin J. Lync , Mayor Pro Tem Consent Items: Pages n/a TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, January 17, 2013, at 6:30 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. 914 t Ke Mayor Pro Tem Consent Items: Pages 1 -3 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:00 p.m. on January 7, 2013 in the Historic Federal Building, 350 W. 6th Street. Present: Mayor Pro Tem Lynch, - i; ; Council Members Braig, Condors, Jones, Resry�ck, Sutto ; City Manager VanMilligen ,�����1' 1/ Absent: Vg�'/� Mayor Pro Tem Lynch read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on the Dubuque County Regional Smart Plan. WORK SESSION Dubuque County Regional Smart Plan -latr� / Igia-1/6/o)f /1‘7 4/1k- 1,991 0,b(40 Al9nf �' d r �ioS�iD ,bv77-4 6/4/2)4 r ADJOURNMENT Yays Nays Sutton V Braig �f Connors Jones Lynch )// Resnick e/e- --adjzi9,4//4 19d7a/11/11O4 Pi) l` 4 4i/24/1 1/40ag, vvzi#A aioed P109 1Ws /t 47* Mom bppy diegm %' azpi CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on January 7, 2013 in the Historic Federal Building, 350 W. 6th Street. er� Present: Mayor Pro Tem'Cynch, Mayor'�uol (via phone); Council Members Braig C, Hors, Jones, Res , Sinn; City Manager Van // Mi Jigen, City Attorney Lindahl Absent: Mayor Pro Tem Lynch read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the common good. Yays Nays Sutton Braig Connors 1/ Jones p/ Lynch i/,2 Resnick CONSENT ITEMS U #-/3 Eby � 4ei 5 074 1. Minutes and Reports Submitted Cable TV Commission of 12/5/12; City Council Proceedings of 12/17/12, Community Development Advisory Commission of 12/12/12; Historic Preservation Commission Education Task Force of 12/6/12; Safe Community Advisory Committee of 11/14/12; Proof of Publication for City Council Proceedings of 12/3/12; Proof of Publication for List of Claims and Summary of Revenues for Month Ending November 30, 2012 Suggested Disposition: Receive and File 2. Notice of Claims and Suits Leroy Benson for vehicle damage and Joseph Schumacher for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims Joseph Schumacher for vehicle damage Suggested Disposition: Receive and File; Concur 4. City Council 2011 Official Proceedings City Clerk submitting the Official City Council Proceedings for 2011. Suggested Disposition: Receive and File; Approve 5. Request for Proposals - Updated Design Guidelines Manual City Manager recommending approval of the release of a Request for Proposals for an Updated Design Guidelines Manual for the historic districts and the downtown. Suggested Disposition: Receive and File; Approve Yays Nays Sutton Braig ouvl Connors Jones Lynch Resnick %' 2 6. Delinquent Grass and Weed Cutting and Garbage Collection Accounts City Manager recommending adopting of a resolution authorizing the City certify the grass and weed cutting and garbage collection charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION Authorizing the City to collect delinquent grass and weed cutting and garbage collection charges in accordance with Title 6 -6- 3C2o; Title 6 -6 -4B3 & Title 6 -6B of the Code OF Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Vacant and Abandoned Building and Problem Property Collection Accounts City Manager recommending adoption of a resolution authorizing the City to certify vacant and abandoned building and problem property charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION `/3 Authorizing the City to collect delinquent vacant and abandoned building and problem property charges in accordance with Title 6- 6 -3B1h; Title 6 -6 -4B3 & Title 6 -6B of the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 8. 2012 Brick Manhole Replacement Project, Bid Pkg 2 Project Acceptance City Manager recommending acceptance of the public improvements and authorizing final payment to the contractor for the 2012 Brick Manhole Replacement Project, Bid Package 2, as completed by Tschiggfrie Excavating. RESOLUTION ) '/;J Accepting the 2012 Brick Manhole Replacement Project Bid Package 2 and authorizing payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Sutton Braig --- ,-- Buol�- Connors Jones Lynch Resnick 3 9. Fiscal Year 2014 County Tax Increment Financing (TIF) Report City Manager transmitting the Annual Tax Increment Financing (TIF) Report for Fiscal Year 2014, which has been filed with Dubuque County Auditor Denise Dolan. Suggested Disposition: Receive and File 10. Sustainable Dubuque Project Monthly Status Report. City Manager transmitting the monthly Sustainable Dubuque Project Status Update for December 2012. Suggested Disposition: Receive and File 11. Safe Community Advisory Committee Committee Member Diane Callahan submitting her resignation from the Safe Community Advisory Committee. Suggested Disposition: Receive and File; Accept Resignation 12. Catfish Creek Watershed Management Plan - Public Education Signs City Manager transmitting information on the Catfish Creek Watershed Stream Crossings signs. Suggested Disposition: Receive and File 13. IBM - Amendment to Joint Development Agreement City Manager recommending approval of Amendment No. 6 to the IBM Joint Development Agreement No. W0954778 that will allow IBM to include data obtained from Dubuque as sample information in IBM products and services. Suggested Disposition: Receive and File; Approve 14. Improvement Contracts / Performance, Payment and Maintenance Bonds Price Industrial Electric for the Eagle Point Well Fields Electrical Upgrade 2012 Project Suggested Disposition: Receive and File; Approve Yays Nays 1/ Sutton j/ c72,_ Braig v / Connors lj Jones I/ Lynch Resnick 4 15. Alcohol License Applications City Manager recommending approval of annual liquor, beer, and wine licenses as submitted. RESOLUTION _jam_ Approving applications for beer, liquor, and /or wine permits, as required by Ci y of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Sutton Braig Connors Jones Lynch Resnick 5 ITEMS TO BE SET FOR PUBLIC HEARING 1. Dubuque County Regional Smart Plan — 1/22/13 2. Rousselot, Inc. - Development Agreement — 1/22/13 3. Community Development Block Grant (CDBG) - Annual Action Plan — 2/21/13 Yays Nays Sutton V Braig —Btrot !j Connors Jones 7 ' Lynch Resnick b<6 P � Owe iim&A� 1. Dubuque County Regional Smart Plan City Manager recommending that a public hearing be set for January 22, 2013, on the final draft of the Dubuque County Regional Smart Plan. RESOLUTION '/3 Setting a public hearing on the Dubuque County Regional Smart Plan Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 1/22/13 2. Rousselot, Inc. - Development Agreement City Manager recommending setting a public hearing for January 22, 2013 to approve a Development Agreement with Rousselot, Inc. for a 9,000 square foot expansion to its facility at 2350 Kerper Boulevard. RESOLUTION the date for a public hearing of the City Council of the City of Dubuque, Iowa on the proposed issuance of Urban Renewal Tax Increment Revenue Grant Obligations and the approval of a Development Agreement with Rousselot Inc., and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 1/22/13 3. Community Development Block Grant (CDBG) - Annual Action Plan City Manager recommending that a public hearing be set for for February 21, 2013, on the Fiscal Year 2014 Annual Action Plan. RESOLUTION ° / Setting a public hearing on the Fiscal Year 2014 (Program Year 2013) Community Development Block Grant (CDBG) Annual Action Plan Suggested Disposition: Receive and File; Adopt Resolutions, Public Hearing 2/21/13 6 BOARDS /COMMISSIONS Applicants were invited to address the City Council regarding their desire to serve on the following Boards /Commissions; applicant appointments will be made at the next City Council meeting. Community Development Advisory Commission Two 3 -Year terms through February 1, 2016 (Expiring terms of Caldwell and Maloy) Applicants: Theresa M. Caldwell, 1633 Elm St. Paula Maloy, SVM, 2950 Kaufmann Ave. 2. Safe Community Advisory Committee Nine 1 -Year terms through December 31, 2013 (Expiring terms of Allen, Bragg, Callahan, Cheatham, Daack, Ernst, Stillings, Stork, and Welch) Applicants: Anthony Allen, 1725 Delhi St. Mary Rae Bragg, 350 Kaufmann Ave. Apt 1 Ann Ernst, 899 Mt. Carmel Rd. — 5 /2 Shaunel Evans, 925 Rhomberg Ave. Doug Stillings, 1255 Locust St. Susan Stork, 2115 Golden Eagle Dr. Christopher Welch, 164 Main St. 3. Sister City Relationships Advisory Commission Two 3 -Year Terms through February 1, 2016 (Expiring terms of Phillips and Thurn) Applicants: Betty J. Phillips, 3047 Kane Ct. Louise Thurn, 3037 Kaufmann Ave. – SG'G Appointments to the following Board /Commission to be made at this meeting. 4. Mediacom Charitable Foundation One 1 -Year term through December 31, 2013 (Expiring term of Twining) Applicants: Connie Twining, 421 N Booth St. Yays Nays Sutton Braig Connors Jones Lynch Resnick 7 PUBLIC HEARINGS SUSPEND THE RULES Yays ' Nays V Sutton Sutton Braig l/. Buol Connors // Jones Connors Lynch / Jones Resnick 1, 1. Water & Resource Recovery Center Cogeneration Project Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract and estimated costs for the Water & Resource Recovery Center Cogeneration Project and the City Manager recommending approval. RESOLUTION —c Approving the plans, specifications, form of contract, and estimated cost for the Water & Resource Recovery Center Cogeneration Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays ' Nays Sutton Braig Connors 1/ / Jones 1, Lynch Resnick /*/4ing ob 4 / d/a11 %'24y 4,9-"- Aegor/ #01/h7 —o/✓mc kid- 516 (7/ friz/S7-2Y1 iiy,/,,ele -10 011-92-227 /10/ "1-e ///,-2111-4 472/ dim I //2) eezel Al-kot4/ / .21/./fi "14 mivefr *0.41/3 417 71 1/(Mk 114.07' 8 2. Sewer Revenue Capital Loan Notes Proof of publication on notice of public hearing to consider the issuance of not to exceed $2,400,000 Sewer Revenue Capital Loan Notes from the Iowa Water Pollution Control Works Financing Program and the City Manager recommending approval. RESOLUTION, Instituting proceedings to take additional action for the authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $2,400,000 Sewer Revenue Capital Loan Notes Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Sutton Braig v Connors Jones Lynch Resnick Yays Nays v Sutton Braig Connors Jones Lynch Resnick /NW 17/11-) REINSTATE THE RULES 9 ACTION ITEMS 1. Greater Dubuque Development Corporation - Quarterly Update President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque Development Corporation. Suggested Disposition: Receive and File Yays Nays Sutton Braig Braig Connors Jones Lynch Resnick ,,,„ 9/4„, — 6.6 Nip, It& iktilevi4 "id /1, wit) - /i)67-fm yiik,te,c,zefr am/7,r? _ - op* -tf?)?7 kyzo //2 "I/4A, - / ,,k1W/1,4 gt0/44-1-q,- PI& Wo-iy b)2 04 ? ter , 4,1/ -6* 4/61/4/ &lee", 1) 97d-* ov a , 471 0,0ig ;2, ")oi A./4 &mg/4(5 //(51-&7,-, cit4 Roiz_ //(i/P? 7/5/A- i4,-/A- &"7/7317 4)-s-,?5V 04R fx- o P/0,0z, /-* 3;)2p177 17 10 VA7 2. City Hall HVAC Project Acceptance City Manager recommending acceptance of the 2012 City Hall HVAC Project, as completed by Tricon Construction. RESOLUTION 161 Accepting the 2012 City Hall HVAC Project and authorizing the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) Yay Sutton Braig -Bu l Connors Jones Nays Lynch Resnick g#37 Oet/e 11 3. Comprehensive Annual Financial Report (CAFR) City Manager transmitting the Fiscal Year 2012 Comprehensive Financial Report (CAFR), Auditor's Communication with Those Charged with Governance Letter, along with the City Finance staffs response. Suggested Disposition: Receive and File Yays Nays Sutton Braig Buel '12 Connors Jones Lynch Resnick ,ifoo#4 ,(0 ffig*//), mf,4 ,450/1/ e)-) .471/ 41e/fh / c e)W //10/y,/t g~/* aye *gf,h7fieJ/- ceo,/"L- le,of elcd(m - Azad' ,,,,e40/1 /5c 12 4. City Council Appointments to Boards and Commission Correspondence from M. Thomas Stovall, Executive Director of Operation: New View Community Action Agency, requesting that the City make appointments to the Board of Directors at the first meeting in January 2013 (currently City Council Members Lynn Sutton and David Resnick), and a representative appointed by the City Manager (currently Alvin Nash). Mayor and City Council appointments to various Boards and Commissions. uggested Disposition: Receive and File; Council Apppintments Yays Yaays Nays Nays / Sutton Braig Braig Que Connors yConnors Jones Jones V Lynch Resnick Yays Nays Sutton Braig Que Connors Jones Lynch Resnick 34/wc- 4,PP- 1/1/2-. / —P/V1-1 P-- /47P, dit6 or> 0,4e". 1 devoitedd GPI d�0/0 = ��� '' /0/7 io;fro- 4& 0-yo 414' 47,4d 67' !<14(1/4- /46 iv/4wsvr� xanfr- /41 iv aohe,/ /7 4)ow- 42-7,/,a/k ri,i1€10.4_ i 13 COUNCIL MEMBER REPORTS X0/- n�4 Ad- XF/A ✓,may De_ /2 17ywk1101-4//p/SBLIC INPUT *'/ &)///it CLOSED SESSION _6/ - 836 Pending Litigation and Property Acquisition - Chapter 21.5(1)(c)(j) Code of Iowa Yays Nays Sutton V Braig BuoL �/ Connors 1/ / Jones 2/ Lynch Resnick ADJOURNMENT Yays Nays Sutton Braig —Ba�1 Connors l Jones Lynch Resnick Poi4 14 01 ib 94" 4V5tifj Wfirit6 Pt( X01 �carrc GJ-AQ /� /( /t,/2/ �ff �i �a 71i4 S�ii /59- /led41e7 d:1)11 47/S, #1111 ,400- W he*�i ems, iaieC i iI' A1.j0 /id s ?j7 G1rJ�Gf , i aW9 �a ,241/-2,"6,4 64e_ cn2 mov4//, ///4-d fi4 /-fri 7' A %a/ la/4c- Ar,)