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Floodwall Pumping Station Improve Pro . D~~~E ~ck~ MEMORANDUM February 13, 2006 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Floodwall Pumping Station Improvement Projects Public Works Director Don Vogt recommends initiation of the bidding process for five interrelated f100dwall pumping improvement projects that will improve the Hawthorne Street, Bee Branch and Maus Lake f100dwall pumping facilities, and further recommends that a public hearing be set for April 3, 2006. I concur with the recommendation and respectfully request Mayor and City Council approval. ~{Yf.~,;jL MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Don Vogt, Public Works Director D~~~E ~ck~ MEMORANDUM February 2, 2006 TO: Michael C. Van Milligen, City Manager FROM: Don Vogt, Public Works Director ~ SUBJECT: Floodwall Pumping Station Improvement Projects. INTRODUCTION The attached resolutions authorize the public bidding procedure for five interrelated floodwall pumping improvement projects. BACKGROUND In the fiscal year 2005 and 2006 Capital Improvement Project budgets, funds were appropriated for projects to improve the Hawthorne Street, Bee Branch and Maus Lake f100dwall pumping facilities. DISCUSSION On March 7, 2005, the City Council approved hiring the firm of IIW Engineering & Surveyors, P.C. to provide architectural and engineering services for the noted projects. Listed below are descriptions of the projects: Hawthorne Street Generator Project - This project provides for the installation of a diesel-fueled, auxiliary power generator, transfer switch, generator enclosure and associated conduit and wire. The generator will provide power to run the f100dwall pumps during power outages. Maus Lake Generator Project - This project provides for the installation of a diesel-fueled, auxiliary power generator, transfer switch, generator enclosure and associated conduit and wire. The generator will provide power to run the - floodwall pumps during power outages. Bee Branch Floodwall Pumping Station Improvement Projects - The first project includes the design and installation of a sidewalk along Kerper Boulevard from the pumping station parking lot to the river-access steps located north of the pumping facility. This sidewalk was mandated by our insurer. The second project . includes the design and installation of a diesel-fueled, auxiliary power generator, transfer switch, generator enclosure and associated conduit and wire. The generator will provide power to run the floodwall pumps during power outages. The third project is the replacement and relocation of the control panel for the station's 150 horsepower floodwall pump, from its current location outside the building to a new location in the control building. The schedule for the projects is proposed as follows: Advertisement of Bids February 24, 2006 Notice of Public Hearing March 24, 2006 Receipt of Bids March 15, 2006 Public Hearing April 3, 2006 Award of Contract April 3, 2006 BUDGET IMPACT The cost estimates for the projects are as follows: Construction Contract $ 440,430 Contingency $ 48,936 Engineering $ 66,400 TOTAL $ 555,766 This project will be funded with monies ($555,766) budgeted specifically for it in our department's FY 2005 and 2006 Capital Improvement Projects budgets. ACTION The City Council is requested to establish the date for the public hearing and authorize the City Clerk to advertise the request for proposals through the adoption of the attached resolutions. NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the Hawthorne Street Generator Project, Maus Lake Generator Project, and Bee Branch Floodwall Pumping Station Improvement Projects. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the Hawthorne Street Generator Project, Maus Lake Generator Project and Bee Branch Floodwall Pumping Station Projects, in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 3rd day of April 2006 in the Public Library Auditorium in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Published by order of the City Council given on the 20th day of February, 2006. Jeanne F. Schneider City Clerk RESOLUTION NO. 51-06 PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Hawthorne Street Generator Project, Maus Lake Generator Project, and the Bee Branch Floodwall Pumping Station Improvement Projects in the estimated amount of $489,366.00, are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 20th day of February, 2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider City Clerk RESOLUTION NO. 52 -06 FIXING DATE OF THE HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the Hawthorne Street Generator Project, Maus Lake Generator Project, and Bee Branch Pumping Station Improvement Projects. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That on the 3rd of April, 2006, a public hearing will be held at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the city of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, adopted and approved this 20th day of February, 2006. Roy D. Buol, Mayor Atlest: Jeanne F. Schneider, City Clerk eanne F. Schneider City Clerk RESOLUTION NO. 53 -06 ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Hawthorne Street Generator Project, Maus Lake Generator Project and the Bee Branch Pumping Station Improvement Projects are hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the notice to bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the city of Dubuque, Iowa, which notice shall not be less than four days nor more than twenty days prior to the receipt of said bids at 2:00 p.m. on the 15th day of March, 2006. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 3rd day of April, 2006. Passed, adopted and approved this 20th day of February, 2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, City Clerk Jeanne F. Schneider City Clerk