Request for Proposals_Indoor Aquatic Center StudyTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approve Request for Proposal for Indoor Aquatic Center Study
DATE: January 14, 2013
Dubuque
kital
All- America City
II 111!
2012
The City Council received a request from the Dubuque Community School District
School Board in June of 2012. Their request was to discuss the possible creation of a
new, stand -alone aquatic center. The Council at their most recent goal setting session
adopted a policy agenda for 2012 - 2014 that included indoor aquatic center evaluation,
direction and school partnership as a high priority.
Leisure Services Manager Marie Water recommends City Council approval of a
Request for proposal for an Indoor Aquatic Center Study.
The Request for Proposal has the Dubuque Community School District as the lead
organization, but the document is clear that the study is a partnership of the City and
School District. The study would be paid for in a 50/50 split between the City and the
Dubuque Community School District.
While it is uncertain at this time the cost for these services, the Fiscal Year 2014 budget
recommendation will include $50,000 for 50% of a $100,000 contract.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
DATE: January 14, 2013
SUBJ ECT: Approve RFP for Indoor Aquatic Center Study
Dubuque
had
All-America City
' 11'
2007
INTRODUCTION
The purpose of this memo is to request City Council concurrence with, and approval of a Request for Proposal [RFP] for an
Indoor Aquatic Center Study.
BACKGROUND
The City Council received a request from the Dubuque Community School District School Board in June of 2012. Their
request was to discuss the possible creation of a new, stand -alone aquatic center. The Council at their most recent goal
setting session adopted a policy agenda for2012 - 2014 that included indoor aquatic center evaluation, direction and school
partnership as a high priority.
Ajoint city - school committee was set. City representatives included Laura Carstens,- Planning Services Manager, Mary Rose
Corrigan - Public Health Specialist,Janna Beau - Recreation Program Supervisor, Nikola Pavelic- Community Engagement
Coordinator and Marie Ware- Leisure Services Manager. The school representatives included Karla Weber, Dan Duclos, Bill
Burkhart, Brent Cook, Amy Hawkins, Tom Meissner and Kevin Kelleher.
The committee began meeting in September of 2012. The Hempstead Pool had an initial review by a consultant, Burbach
and Associates. They recommended removing the entire deck, correcting the gutters, installing floor drains, redesigning
mechanical pits, redesigning the chemical room. This work was estimated at $1.4 million. Additionally it was recommended
that the heat recovery system be replaced and that was an additional $300,000. The pool was built in 1968. The only
modifications are that the school installed a pool liner and new drain based on the Virginia Graeme Baker Act. They have a
one -inch loss of water each day which amounts to a 2,000 gallon per day leak. The heat recovery unit is 40 years old. The
pool is not sufficient to host competitive regional events. The deck is too narrow. It has accessibility issues. The gutter
system does not work as it should.
The joint committee has worked to gather the appropriate information and background to develop an RFP. This work has
been ongoing.
The attached RFP for an indoor aquatic center study includes a scope of five requested services: conceptual facility planning,
financial impact analysis, community engagement, site analysis and needs analysis. The RFP was developed through
numerous meetings of the committee and a working subcommittee.
The RFP identifies components of an aquatic center that are required and options. It also requests the study of additional
partnerships. The goal will be to complete the study by August 15, 2013.
The RFP is being sent out with the School as the lead organization but the document is clear that the study is a partnership
of the City and School District. The RFP as it was developed uses the best practices of the city and the district. The study
would be paid for in a 5050 split.
The School District's School Facilities and Support Committee approved the RFP at their January 8th meeting. The Park and
Recreation Commission at their January 8th meeting recommended approval of the RFP to the City Council. The Dubuque
Community School District is set to act on the RFP at their meeting on January 14th.
DISCUSSION
By the evening of the January 22nd Council meeting the last required action is for approval by the Council. The RFP will then
be released by the District.
The study outlines information to be brought forward as a part of the Study. All this will give the Council and School Board the
necessary facts and information to make informed decisions about next steps.
The School and City have a great working relationship and this is an opportunity to study another partnership.
PROJECT COST - BUDGET IMPACT
The cost of the study will be split 50/50. The city's portion of the study will be requested as a part of the Fiscal Year 2014
budget process.
ACTION TO BE TAKEN
I respectfully request City Council approval of the attached RFP for Indoor Aquatic Study.
Prepared by:
M LW:et
cc:
Laura Carstens
Mary Rose Corrigan
Nikola Pavelic
Janna Beau
Dubuque
Cominuniiy
Schools
7b inspire and challenge
June 8, 2012
Mayor Roy D. Buol and City Council
City of Dubuque
50 West 13th Street
Dubuque, IA 52001
Dear Mayor Buol and Council Members:
RC:i E{ \'ED
12 JUN 12 P11 2: 10
City Cie k s L
Dubuque, IA
1/4/ s.1
2300 Chaney Road
Dubuque, IA 52001 -3095
Phone (563) 552 -3000
Fax (563) 552 -3026
www.dbqschools.org
As part of the master planning process for the Dubuque Community Schools, the district has started to explore
options for the aging pool facility at Hempstead High School.
Early estimates show that it would cost approximately $2 million to repair and facelift the pool. Even with these
enhancements, significant challenges would continue to exist at the current site. The diving well, while
grandfathered in for use, slopes in a way that is not acceptable under guidelines for new facilities because of
possible safety concerns and the depth of the lanes also poses a safety threat. From a sustainability perspective, the
aging of the pool has caused a slow leak that is near impossible to address in the current facility.
We believe that moving forward with work at the current site is akin to putting a Band -Aid on the pool. It would not
fully address the shortfalls that exist and would be doing a disservice to the students of the district and the taxpayers
who support it. On the flip side, we believe this presents us with a wonderful opportunity to bring the idea of
collaboration between the district, the city and other partners to life in a meaningful way.
We would like to invite representatives from the city council and city staff, as you see fit, to meet with
representatives from the school board and district administration to discuss the possible creation of a new, stand-
alone aquatic center. At the meeting, we wish to discuss what the framework might be for beginning broader
conversations with potential private partners in the community who may find great interest in this endeavor as well.
Acting Superintendent Stan Rheingans will be in touch to follow -up on this request.
A new facility, which has been discussed for years throughout the community, could be a flagship venue to serve the
students of the district and the greater Dubuque -area community. We believe now is an ideal time to begin these
talks.
As you know, there has been much talk in the past about how the district and city can collaborate in ways that make
Dubuque an even stronger, more vibrant community. We believe this is one way to bring action to our words.
Thank you in advance for your willingness to begin discussions — we look forward to many fruitful conversations in
the days ahead.
Sincerely,
tan Rheingan
Acting Superintendent
Craig S. Beytien
President, Board of Education
January 4, 2013
Dubuque Community School District
2300 Chaney Road
Dubuque, IA 52001 -3095
Phone: 563/552-3000
Fax: 563/552-3026
Superintendent, Stan Rheingans
Executive Director of Finance and Business Services, Kevin Kelleher
Manager of Buildings and Grounds, Bill Burkhart
REQUEST FOR PROPOSAL (RFP)
for
INDOOR AQUATIC CENTER STUDY
The Dubuque Community School District (District) is currently contemplating an indoor aquatic
center project to replace the existing indoor aquatic facility at Hempstead High School. The
current pool is a District -owned pool that allows rental use by the City of Dubuque (City) for
public recreation programs. The District is partnering with the City to evaluate the possible
creation of a new, stand -alone indoor aquatic center to better serve the needs of the District and
the community.
The District is soliciting requests for proposals from qualified consultants to provide a Study to
assist the District and the City in determining whether to proceed with plans to construct an
indoor aquatic center and, if so, under what circumstances. This Study includes, but is not
limited to, conceptual facility planning, financial impact analysis, community engagement, site
analysis, and needs analysis. This Study will involve outreach to potential partners and the
community. Interested and qualified firms are invited to submit a proposal to provide
professional services for the project, as noted below.
The selected consultant will be required to meet the insurance requirements of both the District
and City. The District's insurance requirements are listed in Schedule 1 and the City's insurance
requirements are listed in Schedule 2.
Any questions regarding the project or this RFP should be directed to Mr. Bill Burkhart,
Manager of Building and Grounds, Dubuque Community School District at 563/552 -3175
and /or email bburkhart(d dbgschools.or_q prior to submission.
COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois
and Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its historic and
architectural beauty. The city is over 30 square miles in area, with a population of nearly 60,000
persons. The community has a stable and diversified manufacturing base and a growing service
sector. Dubuque is the major retail, medical, education and employment center for the tri -state
area. Tourism continues to be a major economic force in the community.
Page 1
January 4, 2013
The Dubuque Community School District is governed by an elected Board of Education and
managed by a Superintendent. The District has a current enrollment of 10,500 students in
grades pre K - 12. The District's mission is to develop world -class learners and citizens of
character in a safe and inclusive learning community. The District's website is
http: / /www.dubuque.k12.ia.us. The District Strategic Plan is available online at
http:// www. dubuque. k12. ia.us /strategicplan /index.html.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a City
Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non - profit sectors to promote economic development and
sustainability. Sustainability and downtown, neighborhood, and riverfront planning and
revitalization are long- standing priorities of the City Council. The City's web site is
www.cityofdubuque.orq. The City Council's Goals and Priorities are available online at
http://www.citvofdubugue.org/councilgoals.
SUMMARY OF PROPOSED PROJECT
District committees and consultants have recently completed a study of the existing Hempstead
High School (Hempstead) indoor aquatic facility. The original facility was constructed in 1971
and no significant modifications have occurred since original construction. The results of the
study completed by Burbach Aquatics, Inc. have revealed several deficiencies in the current
pool at Hempstead. The study looked at three major elements including pool vessel /decking,
pool water recirculation /disinfectant system, and space needs. A cost estimate of $1.4 million
would be required to repair these deficiencies. Upon completion of suggested repairs, the pool
would not meet current competition standards and would be considered as recreational use
only.
The District Board of Education and the Dubuque City Council have jointly identified the need to
evaluate the possible creation of a new, stand -alone indoor aquatic center to better serve the
needs of the District and the community. A joint planning committee of District and City staff was
created to address the following:
• Undertake a needs assessment/feasibility study — What are the needs of the District,
the City and the community? Are there similar needs? How do we work to uniquely
meet the needs of others?
• What are the needs of the City's Leisure Services Department and Hempstead and
Senior High Schools? Are there ways to expand District programming?
• Create a list of must have /like to have. Look at needs versus wants.
• How does the project fit into what everyone wants to accomplish? Is the facility adequate
for all needs? How can we enhance what we offer?
• Who are other possible partners? What can they contribute?
• What is the range of costs? Can all this be done from a financial side? Gather the sense
of scale.
• How much land is needed? Might show a range of locations.
• How does it work in other communities? What are ways to structure? What are best
practices?
• Opportunities for the community to give input and get buy in because we will need
community support.
Page 2
January 4, 2013
A joint committee of the District and the City has identified the desired features of a multi-
purpose indoor aquatic center. The joint planning committee has identified the following desired
outcomes for an indoor aquatic center:
Requirements:
• Pool with multi - purpose capabilities
o Minimum of 25 yards x 50 meters
o 14 -foot diving well with a minimum of two (2) one -meter boards
o Capabilities for a 25 -yard, 8 -lane competition pool with depth of 8 to 14'
o Zero depth entry
• ADA compliant and state /federal /local code compliant
• Access to swim lessons for all ages and abilities
• Timing system
• Sound system
• Multi- purpose training /meeting area
• Spectator seating area(s)
• Locker rooms
• Adequate deck space to host multiple teams
• Concession area
• Lobby /gathering area including ticket window /access entry point
• Outdoor signage
• Storage space
• Chemical storage room
• Media area /control room
• Sustainable building
Options:
• School curriculum that allows every elementary student to learn to swim
• Aquatic fun area (for lessons and /or fun use)
• Whirlpool therapy pool
• Underwater sound system
• Weight room and conditioning area
• Walking /running track
• Three -meter diving boards
• Two pools with the ability to control water temperatures
• Ability to expand and modify the facility
• Incorporate visual arts into the design
The District and the City have not yet determined if, or to what extent, either entity supports the
development of an indoor aquatic center. This Study is intended to assist the District and the
City in reaching that decision, and will explore this through the project scope shown later in this
document.
Page 3
January 4, 2013
RFP RESPONSE PROCESS
Consultants desiring to provide professional services to the District must be able to:
1. Successfully team with the District and the City, two elected governing and taxing bodies
that jointly are funding this Study, as well as potential community partners.
2. Provide the necessary experience to work with the District, the City, as well as potential
community partners to complete a Study for an indoor aquatic center, in conjunction with
consideration of current and proposed curricula and educational delivery as well as
extra - curricular, competitive, and recreational swim opportunities, as outlined in the
scope of services.
RFP SUBMISSION PROCESS
1. Interested consultants must submit twelve (12) copies of a written proposal and also an
electronic pdf version. Proposals must be delivered in printed format with the exclusion
of the one required pdf version. The pdf version must be submitted on a flash drive
along with the written copies of the proposal. No faxed or e-mail proposals will be
accepted.
2. Proposals must be delivered, in a sealed envelope or box with the words "INDOOR
AQUATIC CENTER STUDY" clearly marked on the outside thereof, to:
Kevin Kelleher, Executive Director of Finance and Business Services
Dubuque Community School District
2300 Chaney Road
Dubuque, IA 52001 -3095
3. Proposals are due to the District before 2:00 p.m. CST, March 8, 2013.
a. Proposals will be reviewed by the District and the City. After the proposals are
evaluated, the District and the City will determine the consultants to be interviewed.
b. The District and the City may choose to contact officials from other jurisdictions
regarding a consultant, its prior work experience, and its ability to successfully
complete the scope of services.
c. The District and the City may request clarification or additional information from a
specific consultant in order to assist in the District's and the City's evaluation of a
proposal.
d. Finally, the District and the City may require changes in the scope of services as
deemed necessary by the District and the City, before execution of a contract.
4. Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package before the deadline. The District and the City are not responsible for
any loss or delay with respect to delivery of the proposals. The District and the City
reserve the right to reject any and all proposals and to negotiate changes with any
consultant. The District and the City are not liable for any cost incurred by any consultant
prior to the execution of an agreement or contract. Nor shall the District or the City be
liable for any costs incurred by the consultant that are not specified in any contract.
Page 4
January 4, 2013
EVALUATION CRITERIA & PROCESS
The objective is to select the consultant most qualified to provide the services outlined in this
request. Initial screening will be done without knowing the consultant's proposed fee for
services. Evaluations will be based on the criteria listed below.
Responsiveness, Quality, and Completeness of Proposal
• Everything is included that was required by the RFP
• The proposal fits with the District Strategic Plan and the City Council's Goals and
Priorities
• The quality of written material and presentation, relevant experience, answers to
questions, and overall organization
Experience/Qualifications/Creativity
• Experience completing aquatic center studies
• Experience working with municipalities and school districts
• Experience working with multiple partners
• Experience with developing and implementing community engagement processes
• Ability to successfully complete the scope of services on time and within budget
• Ability to successfully work with District and City staff
• References
• The selected team has proven capability to deliver strong and innovative solutions that
respond to key issues (demonstrate capabilities in proposals)
• Aquatic center planning
• Aquatic facility capital and operating cost estimating expertise
• Site evaluation capabilities and experience including any required transportation and
traffic impact expertise
• Knowledge of similar aquatic facilities' partnerships, costs, and performance
characteristics
Qualifications of Key Individuals
• Project manager's expertise, experience, and unique qualifications
• Other personnel committed to this project and their unique qualifications
Scope of Services
• Consultant understands what it will take to successfully achieve the goals and objectives
of the requested services
• Consultant proposed revisions and /or changes to the scope of services that would better
serve the community
Communication
• Consultant's ability to conduct public outreach meetings and solicit input
• Consultant's ability to communicate ideas, reports, and vision(s) in a clear and concise
format
• Success of the project will rely on input from the community and from potential partners
and the process used to incorporate feedback
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January 4, 2013
Litigation
• List and explain any past claims and /or lawsuits, and the reason for the claim and /or
lawsuit
• List and explain any pending claims and /or lawsuits, and the reason for the claim and /or
lawsuit
Proposed Fees and Compensation
• Reasonability of scope of services to fees proposed
RFP RESPONSE SUBMITTAL DETAILS
All proposals submitted must be:
• Limited to twenty -five (25) pages
o The 25 -page limit does not include front and back covers (optional), transmittal
letter, references, and fees and compensation
o Fees and compensation must be submitted in a separate envelope
• Bulleted items or outline format are required; essay format is not acceptable
• Presented in 8 % x 11 inch format
• All recyclable materials
• Arial font, minimum 11 point font
• In the same order as described below
• No binders or bindings
• The original proposal will include original signatures, in ink, by authorized personnel, on
all documents that require an authorized signature
• Do not include marketing materials
Add any specific additional information about the consultant that will benefit the District and the
City in the selection process.
Failure to provide the required mandatory information may result in a consultant not being
considered. Submitted proposals will not be returned.
ORDER OF SUBMITTAL DOCUMENTS
To simplify the review process and obtain the maximum comparability, the proposal must
include the following information, at a minimum, and be organized in the following manner.
Letter of Transmittal: Provide a one page letter of transmittal briefly stating the consultant's
interest in this project, outlining the consultant's understanding of the work, and the name,
address, telephone, cell and fax numbers, and email address of the project manager and signed
by the project manager.
Introduction Statement: Provide a one page introduction statement that explains the
consultant's expertise, previous experience, and unique qualifications for this project.
Profile of Consultant: Provide general information about the consultant and its area of
expertise in regards to this RFP, including the qualifications of the project manager and other
key personnel to be assigned to the project.
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January 4, 2013
Background and Organization - Identify name, address, history and organization of the
consultant, including an overview of the services the consultant provides in -house and the
number of years the consultant has provided the requested services.
Describe any other relevant professional services offered by the consultant and how these
services may be able to benefit the District and the City.
Teamwork - Describe the process recommended to create a team relationship among those
involved with the project, including the District, the City, the public, and other potential
partners.
Experience - Describe recent professional experience with detailed but brief descriptions of
representative projects, including project budgets, team members, community engagement
process, and other applicable information, including work with public sector clients, and a
minimum of three (3) most recent aquatic studies.
Team Members - Identify key team members that will be assigned to the project, including
their office location, specific roles and responsibilities, time commitment to the project, and
individual professional expertise /credentials, especially relating to experience with similar
studies.
• List project manager for the team
• A listing of team personnel who will actually be assigned to perform the work on this
project, and a breakdown and description of tasks assigned per project team
member. Describe the hierarchy of project management
• For consultants located outside the region, address how the consultant will remain
responsive to short notice requests and meetings
• Identify similar projects that team members have worked on together
Sub - consultant(s) personnel experience
• Names and addresses of any outside consultant(s) or associate(s) proposed to
be involved with this project
• Include each proposed sub - consultant(s) experience and qualifications as
described above for firm's personnel
• For sub - consultants located outside the region, address how they will remain
responsive to short notice requests and meetings
• Identify similar projects that team members have worked on together with the
sub - consultants
Scope of Services
Scope of services should include preparation and presentation of draft and final written reports,
including all visual aids for public presentations.
Provide a detailed description of how the consultant proposes to approach this project. Include
sufficient discussion of proposed methodologies, techniques, and procedures for each work
item. Describe the means or strategy by which the consultant would satisfy the following scope
of services, and /or an alternative or hybrid strategy recommended by the consultant.
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January 4, 2013
The proposed scope of services will fully address:
• Conceptual Facility Planning
• Financial Impact Analysis
• Community Engagement
• Site Analysis
• Needs Analysis
Proposed Project Schedule
Completion of Study is targeted for August 31, 2013. Provide a project schedule outlining the
time period and estimated completion date of the proposed scope of work. This should include a
schedule for and description of all deliverable products throughout the period. Describe the
method to assure that the time schedule will be met. Identify the person responsible for
assuring schedule compliance.
Products should be delivered in hardcopy and electronic formats compatible with the District's
and the City's computer software and hardware.
References
Provide at least three (3) references of clients for whom the consultant has completed similar
projects within the past five years, with full name, title, address, email, phone, and fax numbers.
Litigation
Provide litigation information, if applicable.
Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the proposed scope of
services with cost breakdowns by scope element. Clearly define reimbursable costs such as
travel, printing, etc. Provide hourly and overhead rates for personnel, including for additional
services. Include proposed fee payment schedule. Quotation of fees and compensation shall
remain firm for a period of at least 90 days from the submission deadline. Please separate the
proposed fees and compensation from the other portion of the RFP submittal. Initial
screening will be done without knowing the consultant's proposed fee for services.
PROJECT SCOPE
1. Conceptual Facility Planning:
Any future design planning will be based on conceptual facility planning developed from the
programming needs and goals. The conceptual facility planning should demonstrate how the
pool will be used and what space and configuration options are recommended. Conceptual
facility planning will incorporate (where applicable) feedback received from the community
engagement process.
Research and document existing aquatics facilities in the community, including facility
location, size, components, rate structure, and operational cost recovery.
Create sample pool use schedule(s) for school district athletics and programs, City programs,
and local and regional aquatic groups.
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January 4, 2013
The Study will test all programmatic features to ensure that they meet the needs of the
community. Each conceptual plan will include detailed capital and operational cost estimates
to provide a rational business case that meets the needs of District students and Dubuque
residents.
Conceptual facility planning will incorporate (where applicable) feedback received from the
community meeting(s).
2. Financial Impact Analysis:
The capital, operating, and maintenance cost impact of key program components will be
studied as part of the financial impact analysis to compare the merits of each component to
the overall facility. The assessment will develop a priority of the program components, based
on how the facility will be utilized, its potential rate structure, and the cost and impact(s) of
each component. This step will need to identify the critical components of the aquatic center
and be organized to identify:
• Potential programming recommendations (site and building) to be included for analysis
• How key programmatic elements effect the facility's cost recovery (through an 'element
vs. associated cost' matrix)
• Funding and potential partnership analysis
• Impacts on existing pool and aquatic facilities in the community
• Schedule /timeline showing when major milestones for tasks and subtasks will be
completed
Analyze multiple operational models and program components including best practices.
Develop a long -range operational plan to ensure the long -term economic viability of the
facility, including annual costs of operation and maintenance and annual revenues.
Develop capital cost models for required items and potential outcomes.
3. Community Engagement:
A community engagement process is part of the scope of work. The District and the City will
assist in the organization; however, the overall coordination and documentation will fall within
the contracted scope of work. The consultant will be required to prepare and present the
draft and final reports, including visual aids, to the District's Facilities /Support Services
Committee and to the District Board of Education, as well as to the City of Dubuque's Parks
& Recreation Commission and to the Dubuque City Council.
Describe the plan for community engagement. The community engagement plan needs to
measure support and commitment, identify community desires for the overall concept of the
facility, engage community partners in the process, and identify other funding opportunities.
The proposed community engagement plan should:
• Assign staff and define role
• Provide for communication with all members of the community
• Incorporate diverse methods for presenting information and receiving feedback
4. Site Analysis:
Provide assessments for up to six (6) potential sites, which may or may not include the
following: District -owned school site, District -owned non - school site, City -owned site, and
privately -owned site.
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January 4, 2013
Analyze each site to determine its suitability for an indoor aquatic center. Identify key criteria
to assess the benefits and drawbacks to each site, and develop methodologies to compare
and contrast the individual merits of each. A section will be included in the final report
detailing the types of analysis conducted, results, and any limitations or concerns related to
each of the sites. The report will identify one or more preferred sites.
5. Needs Analysis:
Conduct a needs analysis to determine the need for a multi - purpose indoor aquatic complex
for all ages, ranges of health, levels of experience, and recreational and athletic interests.
• Determine needs of the District and the City
• Research of similar aquatic facilities, including partnerships, costs, and performance
characteristics
• Contact other possible partners to identify their needs and their operating and capital
contributions
• Identify the potential users and user groups
• Identify how stakeholders and potential user groups are represented and their
time /space needs are addressed
• Determine broad -based community support for an indoor aquatic center
• Analyze the programming needs of the stakeholders and the community
• Include appropriate fee schedules for potential users and user groups
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January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
MINIMUM INSURANCE REQUIREMENTS
1. All insurance policies required hereunder shall be written with an insurer authorized
to do business in the State of Iowa. Insures shall have an A.M. Best rating no less
than "A - ", (Excellent).
2. All insurance policies required hereunder shall be endorsed to provide the Dubuque
Community School District written notification of at least thirty (30) days prior to
cancellation or non - renewal, ten (10) days notification for nonpayment of premium.
3. Contractor shall furnish Certificates of Insurance to the Dubuque Community School
District indicating the insurance requirements set forth in this agreement have been
met. Such certificates shall include copies of any policy forms and endorsements
that are equivalent to those specifically required. Contractor shall be responsible to
ensure all its subcontractors and sub - subcontractors performing work or services
meet the insurance requirements for their respective trade.
4. Each Certificate of Insurance shall be submitted to the Dubuque Community School
District Manager of Buildings & Grounds.
5. At its discretion and on a case by case basis, the Dubuque Community School
District reserves the right to increase or decrease limits, and add or waive insurance
coverage and requirements.
6. Failure to provide evidence of minimum limits and coverage or procure required
insurance shall not be deemed a waiver of these requirements by the Dubuque
Community School District. Failure to obtain or maintain the insurance requirements
shall be considered a material breach of this agreement.
7. The Dubuque Community School will have in place Builders Risk insurance on new
building projects that exceed $10,000 in value, including coverage for materials
temporarily stored off site and in transit. Builders Risk insurance will include the
interest of the Contractor and its subcontractors, except for any deductible, not to
exceed $10,000. Contractor and its subcontractor shall be responsible for insuring
its own equipment and property.
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January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
INSURANCE REQUIREMENTS: GENERAL CONTRACTORS
COMMERCIAL GENERAL LIABILITY:
General Aggregate Limit $2,000,000
Products - Completed Operation Aggregate Limit $2,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence Limit $1,000,000
Fire Damage Limit (any one occurrence) $ 100,000
Medical Payments $ 5,000
Commercial General Liability policy shall be written on an occurrence form using ISO
occurrence form CG 00 01 or equivalent form.
Policy shall include the following endorsements:
1. ISO endorsement CG 20 10 or equivalent endorsement naming the Dubuque
Community School District, its board members, employees and agents as an
additional insured.
2. ISO endorsement CG 20 37 or equivalent endorsement naming the Dubuque
Community School District, its board members, employees and agents as an
additional insured for completed operations. This endorsement shall be
maintained for a minimum of two years after completion of the project.
3. Endorsement indicating additional insured status for the Dubuque Community
School District, its board members, employees and agents is primary and
non - contributory.
4. ISO endorsement CG 25 03 or equivalent endorsement, Designated
Construction Project(s) General Aggregate Limit.
5. ISO endorsement CG 24 04 or equivalent endorsement, Waiver of Transfer of
Rights of Recovery Against Others to Us, naming the Dubuque Community
School District.
6. Governmental Immunities Endorsement (see attached specimen).
Page 12
January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
BUSINESS AUTOMOBILE LIABILITY:
Combined single limit of
Or
$1,000,000
Bodily Injury (per person) $500,000
Bodily Injury (per accident) $500,000
Property Damage $500,000
Business auto liability shall be written on ISO form CA 00 01 or equivalent form.
1. Policy shall include Symbol 1 (Any Auto).
2. Include ISO endorsement CA 04 44 or equivalent endorsement, Waiver of
Transfer of Rights of Recovery Against Others to Us, naming the Dubuque
Community School District.
3. Include ISO endorsement CA 99 48, Pollution Liability — Broadened Coverage
for Covered Autos, or equivalent endorsement if the contractor has vehicles
that transport fuel onto Dubuque Community School District property.
WORKERS COMPENSATION & EMPLOYERS LIABILITY:
1. Workers Compensation — Statutory — State of Iowa
2. Employers Liability
Bodily Injury Limit Each Accident $500,000
Bodily Injury Disease — Policy Limit $500,000
Bodily Injury Disease — Limit Each Employee $500,000
Workers Compensation shall include the following endorsements: WC 0003 13, Waiver
of Our Right to Recover from Others, in favor of the Dubuque Community School
District.
UMBRELLA OR EXCESS LIABILITY:
Limit Each Occurrence
Aggregate Limit
$5,000,000
$5,000,000
Umbrella or Excess liability policy shall provide excess coverage and be at least
as broad in coverage as the following required policies and endorsements:
Commercial General Liability, Business Auto and Employer's Liability.
Page 13
January 4, 2013
Schedule 1
DUBUQUE COMMUNITY SCHOOL DISTRICT
GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of Dubuque Community School
District as an Additional Insured does not waive any of the defenses of governmental
immunity available to the Dubuque Community School District under Code of Iowa
Section 670.4 as it now exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall
cover only those claims not subject to the defense of governmental immunity under the
Code of Iowa Section 670.4 as it now exists and as it may be amended from time to
time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the
terms and conditions of this insurance policy.
3. Assertion of Governmental Immunity. The Dubuque Community School District shall be
responsible for asserting any defense of governmental immunity, and may do so at any
time and shall do so upon the timely written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits accruing to
the Dubuque Community School District under this policy for reasons of governmental
immunity unless and until a court of competent jurisdiction has ruled in favor of the
defense(s) of governmental immunity asserted by the Dubuque Community School
District.
No Other Change in Policy. The above preservation of governmental immunities shall not
otherwise change or alter the coverage available under the policy.
SPECIMEN
Page 14
January 4, 2013
Schedule 2
CITY OF DUBUQUE
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
Insurance Schedule C
1. shall furnish a signed Certificate of Insurance to the City of
Dubuque, Iowa for the coverage required in Exhibit I prior to commencing work and at
the end of the project if the term of work is longer than 60 days. Providers presenting
annual certificates shall present a Certificate at the end of each project with the final
billing. Each Certificate shall be prepared on the most current ACORD form approved
by the Iowa Department of Insurance or an equivalent.
2. All policies of insurance required hereunder shall be with a carrier authorized to do
business in Iowa and all carriers shall have a rating of A or better in the current A.M.
Best's Rating Guide.
3. Each Certificate shall be furnished to the contracting department of the City of Dubuque.
4. Failure to provide minimum coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
5. Subcontractors and sub subcontractor performing work or service shall provide a
Certificate of Insurance in accord with Exhibit I.
6. All required endorsements to various policies shall be attached to Certificate of
insurance.
7. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to
the provider identifying and listing in writing all deviations and exclusions that differ from
the ISO form.
8. Provider shall be required to carry the minimum coverage /limits, or greater if required by
law or other legal agreement, in Exhibit I.
Page 15
January 4, 2013
Schedule 2
CITY OF DUBUQUE
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
Insurance Schedule C (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products- Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
a) Coverage shall be written on an occurrence, not claims made, form. All deviations
from the standard ISO commercial general liability form CG 0001, or Business
owners form BP 0002, shall be clearly identified.
b) Include ISO endorsement form CG 25 04 "Designated Location(s) General
Aggregate Limit" or CG 25 03 "Designated Construction Project (s) General
Aggregate Limit" as appropriate.
c) Include endorsement indicating that coverage is primary and non - contributory.
d) Include endorsement to preserve Governmental Immunity. (Sample attached).
e) Include additional insured endorsement for:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and /or authorities and their
board members, employees and volunteers. using ISO form CG 2026.
B) AUTOMOBILE LIABILITY $1,000,000 (Combined Single Limit)
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Coverage A
Coverage B
Statutory—State of Iowa
Employers Liability
Each Accident $100,000
Each Employee- Disease $100,000
Policy Limit - Disease $500,000
a) Policy shall include an endorsement providing a waiver of subrogation to the City of
Dubuque.
b) Coverage B limits shall be greater if required by Umbrella Carrier.
D) UMBRELLA LIABILITY $1,000,000
E) PROFESSIONAL LIABILITY $1,000,000
Page 16
January 4, 2013
Schedule 2
CITY OF DUBUQUE
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states
that the purchase of this policy and the including of the City of Dubuque, Iowa as an
Additional Insured does not waive any of the defenses of governmental immunity available
to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it
may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall
cover only those claims not subject to the defense of governmental immunity under the
Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time.
Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and
conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for
asserting any defense of governmental immunity, and may do so at any time and shall do so
upon the timely written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this policy
and the insurance carrier shall not deny any of the rights and benefits accruing to the City of
Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a
court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity
asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not
otherwise change or alter the coverage available under the policy.
SPECIMEN
Page 17