Boat Dock Design, Ice Harbor
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MEMORANDUM
February 28, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Port of Dubuque - Ice Harbor Transient Boat Dock Facility Project Design
Consultant Selection Recommendation
City Engineer Gus Psihoyos is recommending that the City contract with Abonmarche
Group to complete engineering design services for the Port of Dubuque - Ice Harbor
Transient Boat Dock Facility Project in the amount of $24,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
March 1, 2006
FROM:
Michael C. Van Milligen, City Manager
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Gus Psihoyos, City Engineer .~.
TO:
SUBJECT: Port of Dubuque - Ice Harbor Transient Boat Dock Facility Project
Design Consultant Selection Recommendation
INTRODUCTION
The purpose of this memorandum is to request City Council consideration and
authorization to hire the Abonmarche Group to complete the engineering design
services for the Port of Dubuque - Ice Harbor Transient Boat Dock Facility Project.
BACKGROUND
The City has a budget of $534,093 for transient boat docks at the Port of Dubuque as
part of the Vision Iowa grant for the America's River project. The incorporation of a
recreational boat dock facility is a required component of the Vision Iowa grant. The
Vision Iowa Board has granted the City of Dubuque a time extension for the completion
of the dock components.
To satisfy the Vision Iowa grant requirements, staff is planning a phased approach with
the planning, design and construction of transient boat docks at two potential locations
in the Port of Dubuque: Phase 1 - Ice Harbor and Phase 2 - Mississippi River.
The Abonmarche Group was hired and has completed the Transient Boat Docks
Feasibility Study for the Port of Dubuque. The study evaluated the most appropriate
location and accommodating slip configuration and layout for transient boat docks in the
Ice Harbor at the Port of Dubuque.
Upon completion of the Phase 1 - Ice Harbor component study, Abonmarche assisted
the City in developing and submitting the Federal Boating Infrastructure (Tier 1) Grant.
Based on the Port of Dubuque redevelopment efforts and the quality of the application
presented, the City was successfully awarded the Tier 1 Grant in the amount of
$100,000.
PROJECT SCHEDULE
The overall project scheduling constraint is to complete the construction of transient
boat docks in the Ice Harbor by the summer of 2007 which will satisfy the Vision
Iowa grant requirements. Staff anticipates that a transient boat dock facility could
possibly be completed by either the fall of 2006 or the early summer of 2007.
DESIGN CONSULTANT
Due to the aggressive timetable, staff would like to hire a consultant to assist with
project development work efforts to ensure that project schedule obligations are
maintained in compliance with Vision Iowa grant requirements.
When the City of Dubuque originally solicited proposals from qualified professional
consulting firms to determine their interest and capabilities to complete a Transient Boat
Docks Feasibility Study for the Port of Dubuque, only three (3) consulting firms
submitted Proposals for the project, of which none were local firms. Staff believes this is
a result of the specialized nature of performing the feasibility study and the small
number of consulting firms in the midwest which focus on marina development.
Due to the specialized nature of Ice Harbor Transient Boat Dock Facility Project; the
potential for a minimal number of consultants that a qualified and interested in the
project; and the experience of the Abonmarche Group in completing the feasibility
study, staff is recommending that the Abonmarche Group be retained to complete the
engineering design services for the project.
Since 1979, the Abonmarche Group has served the Midwest region as a multi-faceted
waterfront engineering, architectural, planning, and development firm. The Abonmarche
Group specializes in public and private waterfront development services and has all the
necessary resources for any waterfront project in-house, including a highly skilled full
team of coastal engineers, structural engineers, civil engineers, regulatory specialists,
construction specialists, waterfront planners, landscape architects, general architects,
bathymetric surveyors, and land surveyors.
RECOMMENDATION
Based on the specialized nature of Ice Harbor Transient Boat Dock Facility Project and
the project schedule commitments for the Vision Iowa grant, I recommend that the City
Council authorize the hiring of the Abonmarche Group to complete the engineering
design services for the Port of Dubuque - Ice Harbor Transient Boat Dock Facility
Project.
BUDGET IMPACT
Based on the scope of work developed, the Abonmarche Group has provided a fee
proposal in the amount of $24,675 to complete the planning, permitting, preliminary and
final engineering design phases. Based on the planning level estimate of probable cost
in the amount of $550,000 for the Ice Harbor Transient Boat Dock Facility Project, the
fee proposal amount (approx. 4.5 %) is reasonable and acceptable.
The City has budgeted funds available in the amount of $434,093 for transient boat
docks at the Port of Dubuque and the additional Tier 1 Grant in the amount of $100,000.
The Ice Harbor Transient Boat Dock Facility Project will be funded from this CIP budget
and will be used as the local match for the grant funding.
The project funding summary is as follows:
Total Project Funding
Fund Amount
$ 234,093
200,000
100,000
$ 534,093
CIP No. Fund Description
7001054 Port of Dubuque Vision Iowa - Remaining Budget
Conference Center Savings
Boating Infrastructure (Tier 1) Grant
ACTION TO BE TAKEN
I respectfully request that the City Council consider the above recommendation;
approve the hiring of the Abonmarche Group; and hereby authorize the City Manager to
execute the Consultant Agreement for Professional Services to complete the
engineering design services for the Port of Dubuque - Ice Harbor Transient Boat Dock
Facility Project.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Laura Carstens, Planning Services Manager