Stealth Racing & Water Bldg Demolition
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MEMORANDUM
February 27,2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Former Water Department and Stealth Racing Buildings Demolition and
Site Clearance Project
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Former Water Department and Stealth Racing - Buildings Demolition and Site
Clearance Project, and further recommends that a public hearing be set for April 3,
2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
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MEMORANDUM
March 1, 2006
FROM:
Michael C. Van Milligen, City Man,;VJ
Gus Psihoyos, City Engineer J~'
TO:
SUBJECT: Former Water Department and Stealth Racing
Building Demolition and Site Clearance Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the Former Water
Department and Stealth Racing - Building Demolition and Site Clearance Project.
BACKGROUND
In September, 2005, the Water Distribution Division was relocated from 505 Adams Street
to the Municipal Services Center at 925 Kerper Court.
In March of 2005, the City acquired the property at 155 East 5th Street from Terry and
Linda Weidemann, which operated the former Stealth Race Cars business. In November
of 2005, Stealth Racing relocated their operation.
With the substantial completion of the Gateways project and to cleanup the 5th Street entry
corridor into the Port of Dubuque, the City intends to raise all exiting building structures
and clear the sites of the former Water Department and Stealth Racing properties.
DISCUSSION
The demolition and site clearance project shall include the complete demolition of the
existing structure, which includes the excavation of building foundations and the removal,
cleanup and disposal of all building materials from the former Water Department and
Stealth Racing building sites. The project shall also include the disconnection and
abandonment of both City and public utilities to both sites.
Based upon both Iowa DNR and Federal solid waste landfill regulations, all materials with
foam, cork, insulation attached which can not be separated, all timber and wood building
materials, roofing materials and railroad ties, are classified as solid waste and are required
to be disposed at a permitted landfill. To comply with Iowa DNR and Federal regulations
and reduce the potential liability of the City, the contractor will be required to dispose of all
solid waste demolition materials at the Dubuque Solid Waste Landfill.
In an attempt to encourage competitive lump sum bid proposals and eliminate the
contractors cost, profit, with an unknown contingency factor to cover landfill disposal
charges, the City shall incur all landfill solid waste disposal costs associated with the
project. Based upon review of building materials on-site, staff has estimated that the landfill
disposal charges could range from $5,000 to $10,000.
The contractor shall be responsible for providing an offsite disposal area and transport all
solid fill, salvageable or scrap materials to the offsite disposal location. The City will not
incur any landfill disposal charges for solid fill, salvageable or scrap materials.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Conference
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Public Hearing
Award of Contract
Project Completion Date
March 6, 2006
March 10, 2006
March 17, 2006
March 23, 2006
March 24, 2006
April 3, 2006
April 3, 2006
May 19, 2006
RECOMMENDATION
I would recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the Former Water Department and
Stealth Racing - Building Demolition and Site Clearance Project.
BUDGET IMPACT
The estimate of probable cost for the Former Water Department and Stealth Racing -
Building Demolition and Site Clearance Project is summarized as follows:
Total Project Cost
Estimate
$ 30,000
20,000
10,000
$ 60.000
Demolition and Site Clearance Contract: Water Dept. Site
Stealth Racing Site
Landfill Disposal Cost
The project funding summary is as follows:
CIP No. Fund Description
7401401 Water Dept. Garage Facility Demolition Project
7001043 Port of Dubuque Property Acquisition
Municipal Services Center Project Savings
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$ 35,000
11,000
14,000
~ 60,000
The City Council is requested to establish the date of the public hearing and to authorize
the City Clerk to advertise for proposals through adoption of the enclosed resolutions.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Dawn Lang, Budget Director
David Heiar, Community and Economic Development Director
Bob Green, Water Department Manager
Rich Russell, Building Services Manager
RESOLUTION NO. 87-06
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Former Water Department and Stealth Racing - Building Demolition and Site
Clearance Project in the estimated amount of $60,000.00 are hereby approved and
ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this 6th day of March, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 88-06
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Former Water
Department and Stealth Racing - Building Demolition and Site Clearance Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 3'd day of April, 2006, at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for
or against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be not less than four days nor more than
twenty days prior to the day fixed for its consideration. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, contract, or
estimated cost of the improvement.
Passed, adopted and approved this 6th _day of March ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 89-06
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Former Water Department and Stealth Racing - Building Demolition and
Site Clearance Project is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 23rd day
of March, 2006. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 3rd day of April, 2006.
Passed, adopted and approved this 6th day of March, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC. City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Former Water Department and Stealth Racing -
Building Demolition and Site Clearance Project.
PROJECT DESCRIPTION: The project will provide for the complete demolition of
the existing structure, which includes the excavation of building foundations and the
removal, cleanup and disposal of all building materials from the former Water
Department and Stealth Racing building sites. The project shall also include the
disconnection and abandonment of both City and public utilities to the site.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Former Water Department and Stealth Racing - Building Demolition and
Site Clearance Project in accordance with the provisions of Chapter 384, City Code of
Iowa, at 6:30 p.m., on the 3rd day of April, 2006, in the Public Library Auditorium, 360
West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the cost of
the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2006.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 1st day of March, 2006, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Former Water
Department and Stealth Racing - Building Demolition and Site Clearance Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, adopted and approved this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE FORMER WATER DEPARTMENT AND STEALTH RACING
BUILDING DEMOLITION AND SITE CLEARANCE PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa,
at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 23rd day of
March, 2006, for the Former Water Department and Stealth Racing - Building
Demolition and Site Clearance Project.
A Pre-Bid Conference will be held on-site from 10 AM to 12 noon on the 17th
day of March, 2006 at the former Water Department and Stealth Racing building
sites, 505 Adams Street, Dubuque, Iowa. Attendance by all prospective bidders is
not mandatory but highly recommended.
Proiect Description: The Former Water Department and Stealth Racing -
Building Demolition and Site Clearance Project will provide for the complete demolition
of the existing structure, which includes the excavation of building foundations and the
removal, cleanup and disposal of all building materials from the former Water
Department and Stealth Racing building sites. The project shall also include the
disconnection and abandonment of both City and public utilities to the site.
Copies of the construction documents may be obtained in the City Engineer's
Office at City Hall. No plan deposit is required.
All work herein provided for shall be commenced within ten (10) days after the
Notice To Proceed has been issued, and shall be fully completed by May 19, 2006.
All bids must be submitted on the Bid Proposal Form bound in the construction
documents. Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the City
Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the
laws of the United States, in the amount of ten percent (10%) of the bids submitted as
security that the bidder will enter into a contract for doing the work and will give bond
with proper securities for the faithful performance of the contract in the form attached to
the construction documents.
The successful bidder (Contractor) will be required to furnish a Performance
Bond in an amount equal to one hundred percent (100%) of the contract price. Said
bond is to be issued by a responsible Surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and terms and
conditions therein contained, and shall guarantee the prompt payment of all materials
and labor and protect and save harmless the City of Dubuque, Iowa, from claims and
damages of any kind caused by the operations of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Payment
Bond that will guarantee the prompt payment of all subcontractors, suppliers, materials,
labor and protect and save harmless the City of Dubuque, Iowa, from claims and
damages of any kind caused by the operations or non-payment on behalf of the
Contractor.
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certification to purchase, or withdraw from inventory, materials furnished
under for this project.
No bid submitted by any Contractor which contains a condition or qualification
shall be recognized or accepted by the City Council and any letter or communication
accompanying the bid which contains a condition or qualification upon the bid which has
the effect of qualifying or modifying any provision of the specifications in any manner will
be rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and each
bidder will be required to state his prices for doing all the items in each section on which
he makes a bid and for all things necessary to make a complete job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions thereof and
hereby made a part of the Contract Documents by reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a statement
of his financial and practical qualifications as provided for in the General Requirements
of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa Domestic
Labor.
The City Council reserves the right to reject any and all bids or to waive any
technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on
the 23rd day of March, 2006, and will be submitted to the City Council for final action at a
meeting to be held in the Public Library Auditorium, 360 West 11th Street, at said City at
6:30 p.m. on the 3rd day of April, 2006. A contract will be awarded at that time or such
subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and dated
this of , 2006.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by May 19, 2006.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $500.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
3. Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.