Custer, Allison-Henderson Sewer Detention Basin
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MEMORANDUM
February 28,2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Initiation of the Custer/Allison-Henderson Sewer and Detention Basin
Project (CIP 7201376)
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Custer/Allison-Henderson Sewer and Detention Basin Project, and further recommends
that a public hearing be set for April 3, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
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Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
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MEMORANDUM
February 27,2006
FROM:
Michael C. Van Milligen, City Man;~y)
Gus Psihoyos, City Engineer '7J~
TO:
SUBJECT:
Initiation of the Custer/Allison-Henderson Sewer and Detention Basin
Project (CIP 7201376)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Custer/Allison-
Henderson Sewer and Detention Basin Project.
BACKGROUND
In 1999, intense rains caused thousands of dollars in property damage throughout
Dubuque, prompting a Presidential Disaster declaration. Figure 1 is a photo of the
flooding that occurred to one of the homes just west of the N. Grandview and Custer
intersection. Pictured is a basement with three feet of black water almost reaching the
piano keys.
Subsequently, funds were established in the Capital Improvement Program Budget to
improve the drainage from the sump on Custer to the lower portion of Allison-
Henderson Park. The objective was to design a system that if surcharged would flood
the lower portion of the park instead of homes. The lower portion of the park was prone
to flooding prior to its use as a detention basin. As proposed, park drainage will improve
with the addition of an outlet structure and drain tile. Figure 2 shows the park flooded
prior to any modifications associated with the detention basin improvements.
DISCUSSION
Some of the improvements associated with the detention basin have been completed.
Within the park, the outlet structure and storm sewer was constructed during the
summer of 2004. At that time, it was discovered that the existing 24-inch clay storm
sewer that runs along N. Grandview from the park to University Ave. was in poor
condition. Funds were established to reconstruct the storm sewer in the following
Capital Improvement Program Budget (FY06).
Figure 1. Basement flooding that occurred in 1999. The black water nearly reached the piano keys.
Project initiation was postponed because of the reconstruction of Nowata Street this
past summer. The Custer/Allison-Henderson Sewer and Detention Basin Project
involves closing N. Grandview to install storm sewer.
A private development was started at the intersection of University Ave. and N.
Grandview by the development group of Finley Hospital, Hartig Drug, and Dubuque
Bank & Trust this past summer. To meet detention basin requirements, the
development group asked City Engineering about the possibility of utilizing the City's
proposed Allison-Henderson detention basin instead of constructing a new detention
basin of their own. The City has already entered into two other Stormwater Detention
Services agreements for the NW Arterial and Carter Road detention basins.
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Figure 2. Photo of a flooded Allison-Henderson Park prior to construction of the hockey rink or
stormwater improvements. An outlet structure has already been installed and drain tile will be
added to better drain the park.
Engineering's hydrologic and hydraulic analysis indicates that the proposed Allison-
Henderson Detention Basin can provide the detention required for the Finley, Hartig,
DB&T development. Therefore, a recommendation to enter into a service agreement
with the development group of Finley Hospital, Hartig Drug, and Dubuque Bank and
Trust has been presented to the City Council for consideration. Per the terms of the
agreement, the City will receive a payment of $26,451.00 and beginning in 2007, the
City will receive an annual payment of $300 to increase by 2.5% each year thereafter.
The schedule for the project will be as follows:
Advertisement for Bids
Notice of Hearing on Plans & Specifications
Receipt of Bids
Public Hearing
Award of Contract
Final Completion Date
March 10, 2006
March 17,2006
March 23, 2006
April 3, 2006
April 3, 2006
August 11, 2006
RECOMMENDATION
I recommend that the City Council establish the date for the public hearing, and
authorize the City Clerk to advertise for bids for the Custer/Allison-Henderson Sewer
and Detention Basin Project.
BUDGET IMPACT
The construction cost estimate for the Custer/Allison-Henderson Sewer and Detention
Basin Project is:
Construction
Contingency
Engineering
$201,960.00
20,196.00
30,294.00
Total Project Estimate
$252,450.00
The project will be funded with the Fiscal Year 2006 Custer/Allison-Henderson Sewer
and Detention Basin Project appropriations in the amount of $200,229 and the detention
basin and storm sewer service fees from the owners of the Finley Hospital, Hartig Drug,
and Dubuque Bank & Trust owners in the amount of $26,451. Additional funding will
come from the Fiscal Year 2007 Storm Sewer Improvement/Extensions in the amount of
$79,229.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the attached
resolutions.
attachments
Prepared by Deron Muehring
cc: Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
Bill Baum, Economic Development Director
Pam Myhre, Associate Planner
Deron Muehring, Civil Engineer II
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RESOLUTION NO. 90-06
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Custer/Allison-Henderson Sewer and Detention Basin Project in the estimated
amount of $252,450.00 are hereby approved and ordered filed in the office of the City
Clerk for public inspection.
Passed, adopted and approved this 6th day of March, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 91-06
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Custer/Allison-
Henderson Sewer and Detention Basin Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 3rd day of April, 2006, at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for
or against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be not less than four days nor more than
twenty days prior to the day fixed for its consideration. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, contract, or
estimated cost of the improvement.
Passed, adopted and approved this 6th day of March
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 92-06
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Custer/Allison-Henderson Sewer and Detention Basin Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 23rd day
of March, 2006. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 3'd day of April, 2006.
Passed, adopted and approved this 6th day of March ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Custer/Allison-Henderson Sewer and Detention
Basin Project Project.
Proiect Description: The storm sewer project consists of two parts with
separate deadlines. The first part of the project will consist of creating a detention basin
adjacent to the hockey rink and constructing an overflow pipe across Loras Boulevard to
outlet in an existing structure on Adair Street. This portion of the project will have a
completion deadline of May 12, 2006 due to the need to have that area of the park
available for summer activities. The second part of the project will consist of extending
a new storm sewer, to the South, from an existing junction box located between the
North end of the hockey rink and Grandview Avenue. The new storm sewer will serve
the Custer Street area and the University/Grandview intersection and will replace an
existing smaller storm sewer in Grandview Avenue which will be abandoned in place.
The deadline for this portion of the project will be August 11, 2006.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Custer/Allison Henderson Sewer and Detention Basin Project in accordance
with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 3rd day of
April, 2006, in the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimate of cost are now on
file in the office of the City Clerk. At said hearing any interested person may appear and
file objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TOO at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2006.
day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE CONSTRUCTION OF
CUSTER / ALLISON HENDERSON PHASE II
STORM SEWER CONSTRUCTION PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa,
at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 23rd day of
March, 2006, for the construction of Custer/Allison Henderson Phase II Storm Sewer
Construction Project.
Proiect Description: The storm sewer project consists of two parts with
separate deadlines. The first part of the project will consist of creating a detention basin
adjacent to the hockey rink and constructing an overflow pipe across Loras Blvd. to
outlet in an existing structure on Adair Street. This portion of the project will have a
completion deadline of May 12, 2006 due to the need to have that area of the park
available for summer activities. The second part of the project will consist of extending
a new storm sewer, to the South, from an existing junction box located between the
North end of the hockey rink and Grandview Avenue. The new storm sewer will serve
the Custer Street area and the University / Grandview intersection and will replace an
existing smaller storm sewer in Grandview Avenue which will be abandoned in place.
The deadline for this portion of the project will be August 11, 2006.
Copies of the construction documents may be obtained in the City Engineer's
office at the City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used for
such purposes.
All work herein provided for shall be commenced within ten (10) days after the
Notice To Proceed has been issued, and each part of the project shall be fully
completed by their respective completion dates of May 12, 2006 and August 11, 2006.
All bids must be submitted on the Bid Proposal Form bound in the construction
documents. Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the City
Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the
laws of the United States, in the amount of ten percent (10%) of the bids submitted as
security that the bidder will enter into a contract for doing the work and will give bond
with proper securities for the faithful performance of the contract in the form attached to
the construction documents.
The successful bidder (Contractor) will be required to furnish a Performance
Bond in an amount equal to one hundred percent (100%) of the contract price. Said
bond is to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and terms and
conditions therein contained, and shall guarantee the prompt payment of all materials
and labor and protect and save harmless the City of Dubuque, Iowa, from claims and
damages of any kind caused by the operations of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Payment
Bond that will guarantee the prompt payment of all subcontractors, suppliers, materials,
labor and protect and save harmless the City of Dubuque, Iowa, from claims and
damages of any kind caused by the operations or non-payment on behalf of the
Contractor.
The successful bidder (Contractor) will also be required to furnish a Maintenance
Bond that will guarantee the material, workmanship and the maintenance of the
improvement(s) constructed for a minimum period of two (2) years from and after its
completion and acceptance by the City Council.
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certification to purchase, or withdraw from inventory, materials furnished
under for this project.
No bid submitted by any Contractor which contains a condition or qualification
shall be recognized or accepted by the City Council and any letter or communication
accompanying the bid which contains a condition or qualification upon the bid which has
the effect of qualifying or modifying any provision of the specifications in any manner will
be rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and each
bidder will be required to state his prices for doing all the items in each section on which
he makes a bid and for all things necessary to make a complete job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions thereof and
hereby made a part of the Contract Documents by reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a statement
of his financial and practical qualifications as provided for in the General Requirements
of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa Domestic
Labor.
The City Council reserves the right to reject any and all bids or to waive any
technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on
the 23rd day of March, 2006, and will be submitted to the City Council for final action at a
meeting to be held in the Public Library Auditorium, 360 West 11 th Street, at said City at
6:30 p.m. on the 3rd day of April, 2006. A contract will be awarded at that time or such
subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and dated
this 10th day of March, 2006.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within ten (10) days after the
Notice To Proceed has been issued, and each part of the project shall be fully
completed by their respective completion dates; Part 1 - May 12, 2006, Part 2 -
August 11, 2006.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $500 per calendar day will be assessed, not as a penalty
but as predetermined and agreed liquidated damages. The contractor will be
separately invoiced for this amount, and final payment will be withheld until
payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
3. Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.