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ROLL CALL ORDER FOR MEETING OF 2142013
Braig, Buol, Connors, Jones, Lynch, Resnick, Sutton
CITY OF DUBUQUE,IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W. fith Street
February 4, 2013
Council meetings are video streamed live and archived at
www.citvofdubuaue.ora /media and on Dubuque's CityChannel on the
Mediacom cable system at Channel8 (analog) and 97.2 (digital).
WORK SESSION
5:30 PM
Dubuque Convention and Visitors Bureau - Annual Report
CVO Presentation - Part 1 CVO Presentation -Part2
REGULAR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
May the spirit of wisdom keep our hearts and minds open aswe endeavor to serve the common good.
CONSENT ITEMS
The consent agenda items are considered to be routine and non - controversial and all consent itemswill be normally voted upon in a single
motion without any separate discussion on a particular item. If youwould liketo discuss one of the Consent Items, please go to the microphone
and be recognized by the Mayor and state the itemyou would like removedfromthe Consent Agenda for separate discussion and
consideration.
1. Minutes and Reports Submitted
Arts and Cultural Affairs Advisory Commission of 12/11/12, City Council proceedings of 1/22, Historic Preservation Commission of
1/17, Investment Oversight Advisory Commission of 1/23, Library Board of Trustees Update of 1/24, Proof of publication for City
Council proceedings of 1/7, Proof of Publication for List of Claims and Summary of Revenues for Month Ending 12/31/12
Suggested Disposition: Receive and File
Arts Commission Minutes 12/11 /1 2 City Council Pmneedinns 1122 Historic Preservation Minutes 1/17 Invesmerd Oversight lkutt 1123,
I ihmty Bnerd I Inflate 112k proof - City Cm moil Proceedings 117 proof -List of Claims Revenues 12131 /12
2. Notice of Claims and Suits
Bird Chevrolet for vehicle damage, Mary Oldham for personal injury, Dale Wlochal for property damage,
Suggested Disposition: Receive and File; Refer to City Attorney
Bird Chevrolet Claim Oldham Claim Wochal Claim
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa
CommunitiesAssurance Pool Bird Chevrolet for vehicle damage, Mary Oldhamfor personal injury, Dale Wlochal for property damage,
Lisa Vogt for property damage
Suggested Disposition: Receive and File; Concur
CAP Chime
4. Millwork District Complete Streets - Project Acceptance
City Manager recommending acceptance of the construction contract for the Historic Millwork District Complete Streets Project as
completed by Portzen Construction, Inc.
RESOLUTION Accepting the Historic Millwork District Complete Streets Project and authorizing the payment of the contract amount to
the contractor.
RESOLUTION Adopting the Final Assessment Schedule for the Historic Millwork District Complete Streets Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Historic Millwork District Complete Streets Project -MVM Memo Staff Memo, Resolution - Accepting Project, Resolution - Schedule of
Assessments, Notice to Property Owners Final Schedule of Assessments, Final Payment Form,
5. Port of Dubuque Watermain Extension Project - Acceptance
City Manager recommending acceptance of the Port of Dubuque Water Main Extension Project as completed by Tschiggfrie
Excavating.
RESOLUTION Accepting the Port of Dubuque Water Main Extension Project and authorizing the payment of the contract amount to
the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
Port of Dubuque Water Main Extension Project -MVM Memo, Staff Memo, Resolution, Final Payment Form,
6. Bee Branch Creek Restoration Project - Property Acquisition
City Manager recommending approval to purchase a property owned by Alvin Blum at 501 E. 15th Street for more than the appraised
value as part of the acquisition program associated with the Bee Branch Creek Restoration Project.
RESOLUTION approving the acquisition of real estate owned by Blum Properties, Inc. in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Bee Branch Creek Restoration Protect- Property Acquisition -MVM Memo Staff Memo, Resolution Exhibit A,
7. Iowa Economic Development Authority (IEDA) - Caradco Amendment
City Manager recommending approval of a resolution authorizing the submittal and execution of an amendment to the Community
Development Block Grant Housing Disaster Recovery Fund Contract Agreement between the Iowa Economic Development Authority
and the City of Dubuque on behalf of the Caradco Building Project.
RESOLUTION Approving Amendment Number 3 to the Community Development Block Grant (CDBG) Housing Disaster Recovery
Fund contract between the Iowa Economic Development Authority and the City of Dubuque on behalf of the Caradco Building Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
CDBG Amendment for Caradco -MVM Memo, Staff Memo, Caradco Resolution,
8. 911 Center /Emergency Operations Center Needs Assessment
City Manager recommending approval of the selection of Wold Architects to provide the Needs Assessment for the Emergency
Communications/Emergency Operations Center.
Suggested Disposition: Receive and File; Approve
911 Center /Emergency Operations Center Needs Assessment -MVM Memo Staff Memo Contract Copy, Exhibit A
9. Historic Preservation Commission - White Water Creek Bridge
Historic Preservation Commission recommending that the Dunleith & Dubuque (White Water Creek) Bridge nomination to the National
Register of Historic Places be forwarded to the State Nominations Review Committee.
Suggested Disposition: Receive and File; Approve
Council letter NTHP Nomination packet
10. Federal Emergency Management Agency (FEMA) - Acceptance of Deeds and Agreements
City Manager recommending approval of the purchase agreements and acceptance of the deeds for flood- damaged properties at 1711
Old Mill Road and 1654 Manson Road that were damaged in the flood of July, 2011 and further recommends that the City Attorney's
Office be authorized to engage the services of Kevin Deeny to obtain Certificates of Iowa Title Guaranty for these properties.
RESOLUTION Approving the acquisition of real estate owned by the Estes of Zane C. Thorpe in the City of Dubuque, Iowa
RESOLUTION Approving the acquisition of real estate owned by the Estate of Ken J. Lin in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
FEMA Buyout and Acceptance of Deeds and Agreement -MVM Memo, Staff Memo, Thorpe Resolution, Lin Resolution, Agreements, Legal
Correspondence
11. Federal Emergency Management Agency (FEMA) - Asbestos Survey and Monitoring
City Manager recommending approval of the bid specifications for asbestos survey and monitoring for the flood- damaged structures at
1711 Old Mill Road and 1654 Manson Road.
Suggested Disposition: Receive and File; Approve
FEMA Buyout- Authorize bids for Asbestos Survey and Monitoring -MVM Memo Staff Memo, Bid Document
12. Federal Emergency Management Agency (FEMA) - North Catfish Creek
City Manager transmitting an update of the successful North Fork of Catfish Creek Letter of Map Revision (LOMR) process for the
City's flood plain maps and correspondence from the Federal Emergency Management Agency (FEMA).
Suggested Disposition: Receive and File
FEMA Correspondence North Catfish Creek -MVM Memo, Staff Memo, FEMA Correspondence,
13. Long Range Planning Advisory Commission - Indoor Aquatic Center
Long Range Planning Commission submitting a Letter of Support for an indoor aquatic center and expressing its interest in assisting
with the study and participating in the community engagement process.
Suggested Disposition: Receive and File; Refer to City Manager
Council letter,
14. Plat of Survey - Bee Branch Subdivision No. 10
City Manager recommending approval of the Plat of Survey for Lot 1 and Lot 2 of Bee Branch Subdivision No. 10 in order to make
available area along Elm Street for the Bee Branch Creek Restoration Project.
RESOLUTION Approving Plat of Survey of Lot 1 and Lot 2 of Bee Branch Subdivision No. 10 in the City of Dubuque, Dubuque County,
Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Bee Branch Platting -MVM Memo Staff Memo Resolution, Plat of Survey Vicinity Map,
15. Quarterly Investment Report
City Manager transmitting the December 31, 2012 Quarterly Investment Report.
Suggested Disposition: Receive and File
Dec 31 2012 Quarterly Investment Report-MVM Memo, Staff Memo , Cash Investments and Investment Earnings Summary, Schedule of City
Funds, Monthly Investment Summary, Schedule of Certificates of Deposit and Accrued Interest,
16. 2013 Federal Legislative Priorities
City Manager recommending adoption of the 2013 Federal Legislative Priorities.
Suggested Disposition: Receive and File; Approve
2013 Federal Legislative Priorities -MVM Memo, 2013 Federal Legislative Priorities,
17. Enterprise Zone Commission
City Manager transmitting appointments to the City's Enterprise Zone Commission of Dave Baker for United Labor, Richard Van Iten
for the Long Range Planning Advisory Commission and Kelley Deutmeyer for the Iowa Economic Development Authority.
Suggested Disposition: Receive and File
Enterprise Zone Commission Appointments -MVM Memo, Staff Memo, Dave Baker Renewal, Richard Van Iten Renewal, Kelley Deutmeyer
Renewal,
18. Golf Course Technician
City Manager recommending approval to create one Golf Course Technician position and eliminate one vacant Maintenanceworker
position in the Leisure Services Department.
Suggested Disposition: Receive and File; Approve
Golf Course Technician Position -MVM Memo, Personnel Memo, Leisure Services Memo,
19. Dubuque Convention and Visitors Bureau Advisory Board
Dubuque Convention and Visitors Bureau Advisory Board submitting meeting minutes of January 16, 2013 as required by their
Purchase of Service Agreement.
Suggested Disposition: Receive and File
CVB Advisory Board Minutes 1/16
20. Mayors for Peace
Communication from Mayor Matsui Kazumi of Hiroshima, Japan, transmitting the City's Certification of Membership in Mayors for
Peace and poster exhibition.
Suggested Disposition: Receive and File; Approve
Mayors for Peace - Certification of Membership,
21. Improvement Contracts I Performance, Payment and Maintenance Bonds
Murphy Construction Group, LLC for the ARC Transfer Center Canopy Project 2012 Phase 1
Suggested Disposition: Receive and File; Approve
Murphy- Contract and Bond
22. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Casey's General Store #2420
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Casey's
General Store #2420 at 2699 Rockdale Road.
Suggested Disposition: Receive and File; Approve
Casey's General Store #2420 Alcohol Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement,
23. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Casey's General Store #2421
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Casey's
General Store #2421 at 4003 Peru Road.
Suggested Disposition: Receive and File; Approve
Casey's General Store #2421 Alcohol Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement
24. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Exxtreme Pub
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Exxtreme
Pub at 1701 Central Avenue.
Suggested Disposition: Receive and File; Approve
Exxtreme Pub Alcohol Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement,
25. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Los Aztecas Mexican Restaurant
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Los
Aztecas Mexican Restaurant, 2700 Dodge Street.
Suggested Disposition: Receive and File; Approve
Los Aztecas Alcohol Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement
26. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Plaza 20 BPIAmoco
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Plaza 20
BP /Amoco at 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
Plaza 20 BP /Amoco Alcohol Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement
27. Tobacco Compliance - Civil Penalty for Tobacco License Holders -
Plaza 20 BPIAmoco
City Manager recommending approval of the Acknowledgement /Settlement Agreement for a tobacco compliance violation for Plaza 20
BP /Amoco at 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
Plaza 20 BP /Amoco Tobacco Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement,
28. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Steve's Ace Home & Garden
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Steve's
Ace Home & Garden at 3350 JFK Road.
Suggested Disposition: Receive and File; Approve
Settlement Agreement Steve's Ace Home & Garden -MVM Memo Staff Memo Settlement Agreement,
29. Tobacco Compliance - Civil Penalty for Tobacco License Holders -
Casey's General Store #2421
City Manager recommending approval of the Acknowledgement /Settlement Agreement for a tobacco compliance violation for Casey's
General Store #2421 at 4003 Peru Road.
Suggested Disposition: Receive and File; Approve
Casey's General Store #2421 Tobacco Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement,
30. Tobacco Compliance - Civil Penalty for Tobacco License Holders -
Casey's General Store #2420
City Manager recommending approval of the Acknowledgement /Settlement Agreement for a tobacco compliance violation for Casey's
General Store #2420 at 2699 Rockdale Road.
Suggested Disposition: Receive and File; Approve
Casey's General Store #2420 Tobacco Compliance Agreement -MVM Memo, Staff Memo , Settlement Agreement,
31. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances Title 4
Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits
RESOLUTION Approving applications for retail cigarette /tobacco sales permits, as required by Iowa Code 453A.47A.
Suggested Disposition: Receive and File; Adopt Resolution(s)
Liquor License Renewals -MVM Memo, Staff Memo, Liquor License Resolution, Tobacco Resolution,
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Sale of Property - 2290 Washington Street
City Manager recommending that a public hearing be set for February 18, 2013 for the purpose of disposing of City -owned real
property located at 2290 Washington Street to Katherine Toskey.
RESOLUTION of Intention to dispose of City -owned property, Lot 1 Bee Branch Sub. No. 3 in the City of Dubuque, Iowa, according to
the recorded plat thereof - 2290 Washington Street.
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2/18/13
Sale of Property at 2290 Washington Street -MVM Memo, Staff Memo Resolution,
2. Sale of Property - 2320 Washington Street
City Manager recommending approval that a public hearing be set for February 18, 2013 for the purpose of disposing of City -owned
real property located at 2320 Washington Street to Samantha and Nolan Hein.
RESOLUTION of Intention to dispose of City -owned property specifically, lot 1 Bee Branch No. 6 in the City of Dubuque, County of
Dubuque, Iowa, according to the recorded plat thereof, 2320 Washington Street
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2118113
Sale of City owned property at 2320 Washington Street -MVM Memo, Staff Memo Resolution
3. City Hall Envelope Restoration (Tuckpointing) Project
City Manager recommending initiation of the bidding process for the City Hall Envelope Restoration (Tuckpointing) Project, and further
recommends that a public hearing be set for February 18, 2013.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on
plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids (City Hall Envelope Restoration
Project)
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2118113
City Hall Envelope Restoration Proiect -MVM Memo Staff Memo Resolution, Notice to Bidders Proiect Specifications Pro ect Site Plan North
Elevation, South Elevation, West Elevations,
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1. Asbury Tank Reconditioning Project
Proof of publication on notice of public hearing to consider the approval of the plans, specifications, form of contract and the estimated
cost for the Asbury Tank Reconditioning Project and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Asbury Tank Reconditioning Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Asbury Tank Reconditioning Proiect -MVM Memo Staff Memo Resolution, Proof of Publication
2. Weaver Castle LLC - Development Agreement
Proof of publication on notice of public hearing to consider approval a Development Agreement with Weaver Castle, LLC to redevelop
property located at 407 -409 Loras Blvd. and the City Manager recommending approval.
RESOLUTION Approving issuance of Urban Renewal Tax Increment Revenue Obligations and the execution of a Development
Agreement relating thereto with Weaver Castle, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
Weaver Castle LLC Development Agreement -MVM Memo, Staff Memo, Resolution, Weaver Castle Development Agreement, Proof of
Publication,
REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized by
the Mayor.
1. Project Hope Update
Eric Dregne, Director of Programs for the Community Foundation of Greater Dubuque to provide an update and presentation on the
activities of Project HOPE.
Suggested Disposition: Receive and File
Proiect Hope Letter Presentation,
2. Dubuque Works 2012 Annual Report
Sarah Harris, Vice President of Workforce Solutions for Greater Development Corporation, to provide a presentation on the Dubuque
Works 2012 Annual Report.
Suggested Disposition: Receive and File
Dubuque Works 2012 Annual Report ,
3. Smarter Sustainable Dubuque Pilot Project on Smarter Discards - Follow Up
City Manager recommending that the City enter into contracts to make purchases from vendors to provide Radio Frequency
Identification (RFID) technology, data collection software, and engagement and project management assistance in order to undertake
the Smarter Discard Management Proof of Concept.
Suggested Disposition: Receive and File; Approve
Smarter Sustainable Dubuque Pilot Project on Smarter Discards -MVM Memo, Staff Memo, Smarter Discard Request For Information, January
22, 2013 Meeting Information,
4. City Council Salary Compensation Review
City Clerk submitting information for beginning the process of reviewing City Council salary compensation.
Suggested Disposition: Receive and File; Council
Staff Memo Salary History, ILC City Salary Survey City Committees, City Code Excerpt City Council Appointments
5. Dubuque County Emergency Management Agency
City Manager transmitting the meeting agenda and supporting documentation for the Dubuque County Emergency Management
Agency's budget meeting on Wednesday, February 6 at 7:15 p.m., which requests that the Mayor or Council representative attend.
Suggested Disposition: Receive and File; Council
Dubuque Co. EMA Budget Agenda 2/6/13,
6. Fiscal Year 2014 Budget Recommendation
City Manager submitting the Fiscal Year 2014 Budget Recommendation.
Suggested Disposition: Receive and File
City Manager's Transmittal Message
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an
agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no
formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law.