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Proof of Publication_City Council Proceedings 1 7 13Merchandise CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:00 p.m. on January 7, 2013 in the Historic Federal Build- ing, 350 W. 6th Street. Present: Mayor Pro Tem Lynch; Council Members Braig, Con- nors Jones, Resnick, Sutton; City Manager Van Milligen, City Attorney Lindahl Absent: Mayor Buol Mayor Pro Tem Lynch read the 'call and stated this is a special session of i the City Council called for the purpose of conducting a work session on the Dubuque County Regional Smart Plan. WORK SESSION Dubuque County Regional Smart Plan Planning Services Manager Laura Car- stens, ECIA Transpor- tation Planner Dan Fox, and Dubuque County Zoning Administrator Anna O'Shea presented an overview of the Dubuque County Regional Smart Plan to the City Council. Highlights included: 1. Purpose /Mission a. Foster cooperation among communities, help the region attract economic < develop- ment, protect and preserve community resources, improve resiliency to disaster, and encourage a strong community identity; b. Address Iowa smart planning principles and elements as outlined in Iowa Code Chapter 18B. 1. Overview of the 14 Smart Planning Ele- ments 2. Overview of the 10 Smart Planning Prin- ciples 3. Overview of the Smart Planning Grants 4. Summary of the Smart Planning Consor- tium 5. Description of the Smart Planning Pro- cess 6. Review of Consor- tium and Input Meetings 7. Results; strengths, issues, opportunities 8. Land Use Maps; future and existing and use ing9. the Benefin ts of Adopt- Gt Pla Ci City Council had mi discussion with the th presenters following RE the presentation. fo There being no GE further business, upon ! th motion the City Council an adjourned at 5 :32 p.m. Uf /s /Kevin S. Firnstahl, CMC, City Clerk ; re CITY OF DUBUQUE, ac IOWA+ I CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6 :30 p.m. on January 7, 2013 in the Historic Federal Build- ing, 350 W. 6th Street. Present: Mayor Pro Tem Lynch, Mayor Buol (via phone); Council Members Braig, Con- nors, Jones, Resnick, Sutton; City Manager Van Milligen, City Attorney Lindahl Mayor Pro Tem Lynch read the call and stated this is a regular session of the City g Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the common good. CONSENT ITEMS Motion by Connors to receive and file the documents, adopt the resolutions, ,' +and dis- pose of as indicated. Seconded by Resnick. Connors requested ( #13) IBM Amendment to Joint Development Agreement be held for separate discussion. Motion carried 6 -0. (Clerk error in not calling for Buol.) Minutes and Reports Submitted: Cable TV Commission of 12/5/12; City Council Proceedings of 12/17/12, Community Development Advisory Commission of 12/12/12; Historic Preservation Commis- sion Education Task RE Force of 12/6/12; Safe Bi Community Advisory Ac Committee of ag 11/14/12; Proof of ac Publication for City pu Council Proceedings of an 12/3/12; Proof of pa Publication for List of col Claims and Summary Bri of Revenues for Month me Ending November 30, Pay 2012. Upon motion the ple documents were re- ceived and filed. tto Notice of Claims and we Suits Leroy Benson for and vehicle damage and Ac Joseph Schumacher for vehicle damage. Upon motion the documents were received, filed and referred to the City Attorney. Disposition of Claims: Joseph Schumacher for vehicle damage. Upon motion the documents were received, filed and concurred. 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Call 563-381-295 evenings or 563 -370 -9964 days STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: January 16, 2013, and for which the charge is $230.36. Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, day of , this /8 Notary Public in and for Dubuque County, Iowa. P AAY K. vdES tERM _ cemrntoosiorn Number 1 8. Land Use Maps; approved. filed. Setting a public hear- support of their CITY OF DUBUQUE, future and existing Request for Proposals Sustainable Dubuque ing on the Dubuque respective appoint - IOWA land 'use - Updated Design Project Monthly Status County Regional Smart ments. CITY COUNCIL g. Benefits of Adopt- Guidelines Manual: Report: City Manager Plan : was adopted Sister City Rela PROCEEDINGS ing the Plan City Manager recom- transmitting' Manager a public tionships Advisory SPECIAL SESSION City Council had mending approval of monthly Sustainable hearing for a meeting Commission: Two 3- The Dubuque City discussion with the the release of a Dubuque Project Sta- to commence at 6:30 Year Terms through {SS: Council met in special presenters following Request for Proposals tus Update for Decem- p.m. on January 22, February 1, 2016 { session at 5:00 p.m. on the presentation. for an Updated Design ber 2012. Upon motion 2013 in the Historic (Expiring terms of January 7, 2013 in the There being no Guidelines Manual for the documents were Federal Building. Phillips and Thurn) Historic Federal Build- further business, upon the historic districts received and filed. Rousselot, Inc. - Applicants: Betty J. ing, 350 W. 6th Street. motion the City Council and the downtown. Safe Community Development Agree - Phillips, 3047 Kane Ct.; Present: Mayor Pro adjourned at 5 :32 p.m. Upon motion the Advisory Committee: ment: City Manager and Louise Thurn, 3037 Tem Lynch; Council /s /Kevin S. Firnstahl, documents were Committee Member recommending setting Kaufmann Ave. Ms. Members Braig, Con- CMC, City Clerk received, filed and Diane Callahan submit- a public hearing for Thurn spoke in support nors, Jones, Resnick, crry OF DUBUQUE, approved. ting her 'resignation January 22, 2013 to of her reappointment. Sutton; City Manager ICMA' Delinquent Grass and from the Safe approve a Develop- Appointment was ['TON PUBLICATION Van Milligen, City cI'ry co NCIL Weed Cutting ! and Community Advisory ment Agreement with made to the following Attorney Lindahi PROCEEDINGS Garbage Collection Committee. Upon Rousselot, Inc. for a Board /Commission: Absent: Mayor Buol REGULAR SESSION Accounts City Matra- motion the documents 9,000 square foot Mediacom Charitable Mayor Pro Tem Lynch The Dubuque City ; ger recommending were received and filed expansion to its facility ,Foundation: One 1 Year read the call and Council met in regular adopting of a and the resignation at 2350 Kerner Boule- term through Decem- stated this is a special session at 6 :30 p.m. on resolution authorizing accepted. vard. Upon motion the ber 31, 2013 (Expiring session of the City January 7, 2013 in the the City certify the Catfish Creek Water- documents were re- term of Twining). rrk for Woodward Communications, Inc., an Iowa Council called for the Historic Federal Build- grass and weed cutting shed Management Plan ceived and filed and Applicants: Connie purpose of conducting ing, 350 W. 6th Street. and garbage collection - 2 Public Education Resolution No. 6 -13 Twining, x421 N Booth sI elegraph Herald,a newspaper of general circulation a work session on the Present: Mayor Pro charges to the Signs: City Manager Fixing the date for a St. Motion by Braig to Dubuque County Tern Lynch, Mayor Buol Dubuque County transmitting informa- public hearing of the appoint Connie Twin- ique, County of Dubuque and State of Iowa; hereby Regional Smart Plan. (via phone); Council Treasurer in order to tion on the Catfish City Council of the City Wing to a one -year term WORK SESSION Members Braig, Con- establish real property Creek Watershed of Dubuque, Iowa, on 'through December' 31, Was published In Bald newspaper on the following Dubuque Counnty nors Jones, Resnick, liens for collection of Stream Crossings the proposed issuance 2013. Seconded by Regional Smart Plan Sutton; City Manager such charges. 'Upon signs. Upon; motion the of Urban Renewal Tax Resnick. Motion car - For which the Charge 1S $230.36 Planning Services Van Milligen, City motion the documents documents were Increment Revenue xied 7 0. Manager Laura Car- Attorney Lindahi were received and filed received and filed. Grant Obligations and PUBLIC HEARINGS stens, ECIA Transpor Mayor Pro Tem Lynch and Resolution No.1 -13 IBM - Amendment to the ;approval of a Upon motion the;rules tation Planner Dan Fox, read the call and Authorizing the City to Joint Development Development Agree were suspended allow and Dubuque County stated this is a regular collect delinquent Agreement : City Man- ment with Rousselot, ing anyone present to Zoning Administrator session of the City grass and weed cutting ager recommending Inc., and providing for address' the City Anna O'Shea presented Council called for the and garbage collection approval of Amend- the publication of Council. an overview of the purpose of conducting : charges in accordance meet No. 6 to the IBM notice thereof was Water & Resource Dubuque County such business that may with Title 6 -6- 3C2o; Joint Development adopted setting a RecoveryCenterCogen - Regional Smart Plan;to properly come before Title 6 -6 -4B3 & Title 6- Agreement No. public hearing for a eration Project: Proof the City ' Council. the City Council. 6B of the Code OF W0954778 that will meeting to commence of publication on Highlights included: >PLE ®E of Ordinances of the City allow IBM 'to include at 6:30 p.m. on January notice of public 1. Purpose /Mission ALLEGIANCE of Dubuque, Iowa, was data obtained from 22, 2013 in the Historic hearing to consider a. Foster cooperation MOMENT OF sILEHCE adopted. Dubuque as sample Federal Building. approval of plans, among communities, May the spirit of Vacant and Aban- information in IBM Community Develop- -; specifications, form of help the region attract wisdom keep our doned ' Building and products and services. ment Block Grant contract and estimated economic develop- hearts and minds open' Problem Property Upon motion the (CDBG) -Annual Action costs for the Water& meet, protect and as 'we endeavor to Collection Accounts : - documents were Plan: City Manager Resource Recovery preserve community serve the common'' City 'Manager recom- received, filed and recommending that a Center Cogeneration resources, improve good. mending adoption of a approved. public hearing be set Project and the - City resiliency to disaster, CONSENT ITEMS resolution authorizing Improvement Con- for February 21, 2013, ' Manager recommend and encourage a Motion by Connors to the City to certify tracts I Performance, on the Fiscal Year 2014 ing approval. Motion H2lha' strong community receive and file the vacant and abandoned `;Payment and Mainte- Annual Action Plan. by Braig to receive and identity; documents, adopt the building and problem trance Bonds: Price Upon motion the file the documents and b. Address Iowa smart resolutions, s and dis- , property charges to Industrial Electric for documents were re- adopt Resolution No. 8- planning principles and pose of as indicated. the Dubuque County the Eagle - ;Point Well ceived and filed and s 13 Approving the plans, elements as outlined in Seconded by Resnick. Treasurer in order to Fields Electrical Up- Resolution No. 7 -13 specifications, form of Iowa Code Chapter Connors requested establish real property grade 2012 Project. Setting a public contract, and esti- 18B. ( #13) IBM Amendment liens for collection of Upon motion the hearing on the Fiscal mated cost for - the 1. Overview of the 14 to Joint Development such charges. -Upon documents were Year 2014 (Program Water & Resource Smart Planning Ele- Agreement be held for motion the documents received, filed and Year 2013) Community RecoveryCenterCogen- ments separate discussion. were received and filed approved. Development Block ' eration Project. Sec otary Public in and for Dubuque County, Iowa. 2. Overview of the 10 Motion carried 6 -0. and Resolution No. 2-13 Alcohol License Grant (CDBG) Annual onded by Connors. City Smart Planning Prin- (Clerk error in not Authorizing the City to Applications: City Man- Action Plan was Manager Van Milligen ciples calling for Buol.) collect delinquent ager recommending adopted setting a and Water & Resource 3. Overview of the Minutes and Reports vacant and abandoned approval of annual public hearing for a Recovery Center Man - Smart Planning Grants Submitted: Cable - TV building and problem liquor, beer, and wine meeting to commence !ager Jonathan Brown 4. Summary of the Commission of property charges in licenses as submitted. at 6:30 p.m. on 'responded to questions Smart Planning Consor- 12/5/12; City Council accordance with Title 6- Upon motion the February 21, 2013 in from the City Council tium Proceedings - of 6 -3Blh; Title 6 -6 -4B3 & documents were the Historic Federal regarding the project 5. Description of the 12/17/12, Community Title 6 -6B of the Code received and filed and Building. costs, bidding process, Smart Planning Pro- Development Advisory of Ordinances of the Resolution No. 4 -13 BOARDS/ local and regional cess Commission of City of Dubuque, Iowa, Approving: applications COMMISSIONS markets for by- 6. Review of Consor- 12/12/12; Historic was adopted. for beer, liquor, and /or Applicants were products; turbine effi- tium and Input Preservation Commis- 2012 Brick Manhole wine permits, as invited to address the, ciency and mainte- Meetings sion Education Task Replacement Project, required iby City of City Council regarding trance, potential for 7. Results; strengths, Force of 12/6/12; Safe Bid Pkg. 2 Project Dubuque Code of their desire to serve on grant monies and,' and issues, opportunities Community Advisory Acceptance: City Man- Ordinances Title 4 the following Boards/ generating electricity Committee of ager recommending Business and License Commissions: and additional reve- 11/14/12; Proof of acceptance of the Regulations, Chapter 2 Community Develop - ' Hues. Motion carried 6- Pubiication for City' public improvements Liquor Control, Article ment Advisory Corn- 1 with Lynch voting Council Proceedings of and authorizing final B' Liquor, Beer and mission: Two 3 Year nay. 12/3/12; Proof of payment to the Wine Licenses and terms through Febru- Sewer Revenue Publication for List of contractor for the 2012 Permits was adopted. ary 1, 2016 (Expiring ' Capital Loan Notes: Claims and Summary Brick Manhole Replace- ITEMS TO BE SET FOR terms of Caldwell and ! Proof of publication on of Revenues for Month ment Project, Bid PUBLIC HEARING Maloys) Applicants: notice of public Ending November 30,' Package 2, as com- Motion by Jones to Theresa M. Caldwell, hearing to consider the 2012. Upon motion the pleted iby Tschiggfrie receive and file the 1633 Elm St.; and Paula issuance' of not to documents were re -, Excavating. Upon mo- documents; adopt the Malay, SVM 2950 exceed $2,400,000 ceived and filed. tion the documents resolutions; set the Kaufmann Ave. Sewer Revenue Capital Notice of Claims and were received and filed public hearings as Safe Community Loan Notes from the Suits: Leroy Benson for and Resolution No. 3 13 indicated, and direct Advisory Committee: Iowa Water Pollution vehicle damage and Accepting the 2012 the City Clerk to Nine 1 -Year terms Control Works Finan- Joseph Schumacher for Brick Manhole Replace publish notice as through December 31, cing Program and the vehicle damage. Upon ment Project Bid prescribed by law. 2013 (Expiring terms of City Manager recom - motion the documents`- Package 2 and Seconded by Connors. Allen. Bragg, Callahan, mending approval were received, filed'( authorizing payment of Motion carried 6-0. Cheatham, Daack, Motion by one to and referred to the City the contract amount to (Temporarily lost Ernst, Stillings; Stork, 'receive and file the Attorney. the contractor was phone connection with and Welch). APIA- documents and adopt Disposition of Claims adopted. Mayor Buol.) cants: Anthony Allen, Resolution No. 9 -13 Joseph Schumacher for' Fiscal Year 2014 Dubuque County 1725 Delhi St.; Mary Instituting proceedings vehicle damage. Upon County Tax Increment Regional Smart Plan: Rae Bragg, 350 to take additional motion the .documents Financing (TiF) Report: City Manager recom Kaufmann Ave. Apt 1; action for the author - were received, filed City Manager transmit- mending that a public Ann Ernst, 899 Mt. zation of a Loanand and' concurred. ting the Annual Tax hearing be set for Carmel Rd.; 'Shaunel " Disbursement Agree - r'u , r',,,,n -ii ,n.,1 inrrpmpnt Financing January 22, 2013, on Evans, 925 Rnomberg ment and the issuance £OL5 665 E9S'005$'ou! u, �� �l t,pf the Ave.; Doug Stillings, of not to exceed 09t9-Z8S `9655 - 065°£95 -snot' ou 's6op ou 'uM� '7ou! 'ldd2'y8Z '2i9Z fie 'sau7lpoolq uolduiy� p' ntn ntd t ' ` • exceed SJ.INI1 3DV OJ.S -uMp 'dn ->jq p/M `pd ly 'sseul}J aP!s)saM pulgeq 'Zi -Li-n woq `salddnd >ior'L aegwj 80Z 1861 Dl 1VMHOIH '.igsMgsp s5uiliao 4614 pji p^oJpza uo paito.oi 6oplln8 ys!IBuB OHt/ 'v ,Ann , , . , . otary Public in and for Dubuque County, Iowa, 20 / . iARY ;: WES FEN Commlcslcn Numuor Upon motion the rules Governance Letter, CB)UNC1! MEMBER were reinstated !limit- along with the City REPOR S lag discussion to the Finance staff's re- Council !Member City Council sponse. Motion by Connors reported on AC11ON 1 'EMS Connors receive and the attendance of the Greater Dubuque file the 'documents. Wahiert High, School Development Corpora- Seconded by Braig. Debate Club at tion -; Quarterly Up- Finance Director Ken tonight's meeting and date: President and TeKippe and Dave Kale indicated that! she will CEO Rick Dickinson of Eide Bailly provided contact them about the presented the quay- information regarding youth commissioner teriy update on the the preparation of the vacancy on the En- activities of the report and responses vironmental Steward - Greater Dubuque De- to the auditors. Motion ship', Advisory Commis - velopment Corpor- carried 7 -0 sion. ation.. Highlights in- City Council Appoint Council Member clutled information on ments to Boards and Jones reported on the achieving or sus- Commission: Corse- death of City Confer - passing goals in the spondence from M. ence Board Member areas of low r e Stovall, Exe- Fritz (John) Ganshirt. ployment, increased cutive Director of CLOSED SESSION job growth, increased Operations New View Motion by Jones to new commercial and Community Action convene in closed residential construe- Agency, requesting session at 7 :51 p.m. to tion, an increased that the' City make discuss pending litiga -' average wage, and appointments to the tion and ! property creating a talented Board of Directors at acquisition pursuant to workforce. Motion by the first meeting i in Chapter 21.5(1)(c)Q), Connors to receive and January 2013 (currently Code of Iowa. file the information. City Council Members Upon, motion, the City' Seconded by Resnick. Lynn Sutton and David Council reconvened in Motion carrietl 7.0. Resnick), and a repre open session at 8 :20 City Hall HVAC Project sentative appointed' by p.m. stating that staff' Acceptance: City Man- the City Manager had been given proper ages recommending (currently Alvin Nash). direction. acceptance of the 2012 Mayor and City There being no City Hall HVAC Project, Council appointments further business, upon' as completed by Tricon to various Boards and motion the City Councils Construction. Motion Commissions. adjourned at 8 :21 p.m. by Braig to receive and Motion by Connors to fs /Kevin S. Firnstahl, file the documents and 'receive and file 'the CMC. City Clerk adopts Resolution No. documents; adopt the 1t 1/16 10 -13 Accepting the changes Ias indicated 2012 City Hall HVAC to the City ` Clerk; Project and authorizing reappoint Council the payment of the '!Members Sutton and contract amount to the Resnick and the City contractor. Seconded Manager's represen- by Connors. Motion tative Alvin Nash, and carried 7 -0. that staff be directed Comprehensive An- to draft a letter to nual Financial Report 'Operation: New View (CAFR): City Manager 'regarding amendment transmitting the Fiscal of the Agency's bylaws Year 2012 Compre- as they relate to pensive Financial Re membership and City port (CAFR), Auditor's 'representation. Sec Communication with ondetl by, Braig. Motion Those Charged with carrietl 7 0.