Asbury Tank Reconditioning ProjectTHE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
kital
All- America City
II 111!
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Asbury Tank Reconditioning Project CIP #740 -2204, Fund Balance -
$592, 826
DATE: January 23, 2013
Water Department Manager Bob Green recommends City Council approval of the
plans, specifications, form of contract and the estimated cost of $851,720 for the Asbury
Tank Reconditioning Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
Masterpiece on the Mississippi
Dubuque
ktratd
All - America City
'1 111!
2012
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Asbury Tank Reconditioning Project CIP #740 -2204, Fund Balance
$592,826
DATE: January 18, 2013
INTRODUCTION
The attached Resolution is to approve the plans, specifications, form of contract and
estimated cost for the Asbury Tank Reconditioning Project.
DISCUSSION
This project includes structural repairs, cleaning, sandblasting and painting of the
interior and exterior surfaces of the Asbury standpipe located at 3040 Asbury Road.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing Notice on Plans & Specifications
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
January 22, 2013
January 25, 2013
January 25, 2013
February 4, 2013
February 11, 2013
February 18, 2013
July 1,2013
RECOMMENDATION
It is recommended that the City Council give approval to the plans, specifications and
form of contract for the Asbury Tank Reconditioning Project.
BUDGET IMPACT
The estimate of probable cost for the Asbury Tank Reconditioning Project is as follows:
Estimated Construction Cost $ 759,100.00
Contingency (5 %) $ 38,000.00
Engineering Design & Inspection Fees $ 54,620.00
Total Estimated Project Cost $ 851,720.00
The project funding summary is as follows:
CIP NO.
FUND DESCRIPTION FUND AMOUNT BUDGETED
740 -2204 Asbury Tank Reconditioning Project $ 677,029.00
BUDGET DEFICIT
$ 174,691.00*
*The price of paint and construction services has increased since the preliminary
engineering study was performed.
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO.
740 -2261
FUND DESCRIPTION CURRENT BALANCE
Ramp Utility Relocation $ 430,209.59
HISTORY
CIP 740 -2261 Ramp Utility Relocation
These funds were originally allocated to support infrastructure improvements to the
city's water distribution system along Central Ave. as part of the new 9th Street Parking
Ramp Project and later as part of the Historic Millwork District Project. Over time, as
these projects were better defined and were constructed resulted in some of the
identified funds were not being utilized.
FY13 monies budgeted in this account were $631,861. To date, these monies have
supported a 12 inch water main extension along 5th Street to Ice Harbor Drive located
within the Port of Dubuque at an estimated cost of $200,000. These funds will also
support the proposed 8 inch water main extension along Elm Street from 9th to 11th
Street (Intermodal Parking Ramp Project) at an estimated cost of $50,000.
At this time, there is an estimated fund balance in this account in the amount of
$430,209.59. In review of this CIP and its proposed future activities, there will be a
surplus fund balance in the estimated amount of $350,209.59. We are requesting that
part of the surplus be approved to support the projected increase cost to Asbury Tank
Reconditioning Project. The total cost increase will be determined when the proposals
are received.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Asbury Tank Reconditioning Project through the adoption of the
attached Resolution.
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Jacqueline Rodriguez, Water Plant Manager
File
RESOLUTION NO. 40 -13
CITY OF DUBUQUE, IOWA WATER DEPARTMENT
ASBURY TANK RECONDITIONING PROJECT
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE ASBURY TANK RECONDITIONING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file with the
office of City Clerk and estimated cost for the Asbury Tank Reconditioning Project, in
the amount of $851,720.00, are hereby approved.
Passed, adopted and approved this 4t" day of February, 2013.
Roy D. /c uol, Mayor
Attest:
• -1e; ra rff,
Kevin i -nstahl, City
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF A PUBLIC
HEARING OF THE
CITY: COUNCIL OF
DUBUQUE, IOWA, ON
THE MATTER OF THE
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE
ASBURY TANK RE-
CONDITIONING PRO -
JECT
NOTICE IS HEREBY
GIVEN that the City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed
specifications, form of
contract and estimated
cost for the Asbury
Tank Reconditioning
Project, in accordance
with the provisions of
Chapter 26, Code of
Iowa, at 6:30 p.m., on
the 4th day of
February, 2013, in the
Historic Federal Build-
ing Council Chambers
(Second Floor) 350
West 6th Street,
Dubuque, Iowa. The
scope of the Project is
as follows:
Provides for the
structural repairs,
cleaning, sandblasting
and '!painting of the
interior and exterior
surfaces of the Asbury
standpipe located at
3040 Asbury Road.
Copies of supporting
documents for the
public hearing are on
file in the City` Clerk's
Office and may be
viewed during normal
working hours.
Written comments
regarding the above
public hearing may be
submitted to the City
Clerk's Office on or
before said time of
public hearing. Any
visual or <hearing-
impaired persons need-
ing special assistance
or persons with special
accessibility needs
should contact the City
Clerk's office at (563)
589 -4120 or TDD at
(563) 690-6678 at least
48 hours prior to the
meeting.
Published by order of
the `,City Council given
on the 22nd day of
January, 2013.
Kevin Firnstahl,
City Clerk
It 1/25
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
ASBURY STANDPIPE
RECONDITIONING
PROJECT
Time and Place for
Filing Sealed Propo-
sals. Sealed bids for
the work comprising
each improvement as
stated below must be
filed before 2:00 p.m.
on the 11th day of
FEBRUARY, 2013, in the
Office of the City Clerk,
City Hall - First Floor,
50 West 13th Street,
Dubuque, Iowa.
Public Hearing on
the Plans, Specifi-
cation and Form of
Contract. The City
Council of the CITY OF
DUBUQUE will conduct
a public hearing on the
plans, specifications,
form of contract, and
estimate of cost for the
construction of the
above- described ' im-
provements at its
meeting on the 4th day
of FEBRUARY, 2013.
Any interested person
may appear and file
objections to ' the
proposed plans, speci-
fications or contract.
Time and Mace
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will be
opened and bids
tabulated at 2:00 p.m.
on 11th day I of
FEBRUARY, 2013, at
City Hall - Conference
Room, 50 West -'13th
Street, Dubuque, Iowa,
for consideration by
the City Council
(Council) at its meeting
on the 18th day of
FEBRUARY, 2013. The
City of Dubuque, Iowa,
reserves the right to
reject any and all bids.
Mandatory Pre -Bid
Meeting. A mandatory
pre -bid construction
conference will be held
at 1:00 p.m. on the 4th
day of February, 2013,
in the Office of MSA
Professional Services,
1605 Associates Drive,
Suite 102, Dubuque, IA
52002. All bidders are
required to attend this
mandatory pre -bid
construction confer -
ence.
TimeforCommence-
ment and Comple-
tion of Work. Work on
each improvement
shall be commenced
within 10 days after
the Notice to Proceed
has been issued
(anticipated to be
March 1, 2013) and
shall be fully
completed by 1st day
of July, 2013.
Bid Security. Each
bidder shall accom-
pany its bid with a bid
security as security
that the successful
bidder will enter into a
contract for the work
bid upon and will
furnish after the award
of contract a corporate
surety bond, accept-
able to the govern-
mental entity, for the
faithful performance of
the contract, in an
amount equal to one
hundred percent of the
amount of the
contract. The bid
security shall be in the
amount of ten percent
(10 %) of the amount of
the contract and shall
be in the form of a
cashier's check or
certified check drawn
on a state - chartered or
federally chartered
bank, or a certified
share draft drawn on a
state - chartered or
federally chartered
credit union, or the
entity
may provide for a
bidder's ` bond with
corporate surety satis-
factory to the
governmental entity.
The bid bond shall
contain no conditions.
Contract Docu-
ments. Copies of the
construction docu -
ments may be obtained
at MSA Professional
Services, 1605 Asso-
ciates Drive, Suite 102,
Dubuque, -Iowa 52002
and the City's website;
www.cityofdubuque.or
9. No plan ';deposit is
required.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, preference
will be given to
products and provi-
sions grown and coal
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under Iowa
statutes.
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be avail-
able for all material
for incor-
poration in the project.
General Nature of
Public Improvement.:
Asbury Standpipe
Reconditioning Pro-
ject: This project
includes the following
work on the 2,400,000
gallon standpipe.
-- Cleaning, sand-
blasting, and painting
interior and exterior
surfaces. Full contain -
ment is mandatory.
-- Miscellaneous struc-
tural repairs.
-- Welding and grind-
ing to remove erection
bracket scab marks
and weld spatter.
-- The reservoir is lo-
cated
oad, Dubuque, A.bThe on 3040 Road,
tank is an elevated
storage tank as shown
in Appendix A. The
tank diameter is
approximately 70 -feet
with a high water level
of 86 -feet, and
overall height an of
approximately 100 -feet
(+/-) to the top of the
vent /finial.
Published in the
Telegraph Herald the
25th day of January,
2013.
it 1/25
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: January 25, 2013, and for which the charge is $78.67.
Subscribed to before rn Notary Public in and for Dubuque County, Iowa,
this day o
Notary Public in and for Dubuque County, Iowa.