Asphalt Paving Proj 2006
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MEMORANDUM
March 15, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: 2006 Asphalt Paving Project
Fiscal Year 2007 Street Construction Program
City Engineer Gus Psihoyos recommends initiation of the bidding process for the 2006
Asphalt Paving Project, and further recommends that a public hearing be set for
April 17, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Mllligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
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MEMORANDUM
March 15, 2006
FROM:
Michael C. Van Milligen, City Manager
Gus Psi hoyos, City Engineer ... 9Q
TO:
SUBJECT: 2006 Asphalt Paving Project
Fiscal Year 2007 Street Construction Program
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the 2006 Asphalt
Paving Project.
DISCUSSION
The 2006 Asphalt Paving Project includes the following street improvements which
amounts to 1.21 miles of asphalt resurfacing:
1.
2.
3.
4.
11 th Street
14th Street
Iowa Street
Pennsylvania Avenue
From Bluff Street to White Street
From Central Avenue to Elm Street
From 4th Street to 10th Street
From JFK Road to Lenox Street
The 2006 Asphalt Paving Project also has four alternates with the intent of gaining
favorable bid prices for the work. The City will consider the selecting one or more of the
following alternatives based on completion priority and competitive pricing:
1. Alternate 1 provides for the installation of new traffic signals at 11 th & Central,
11th & White, 1ih & Central, and 1ih & White. Due to the lead time for vendor
equipment delivery, the City will purchase the traffic equipment separately from
this project. The Dubuque Community School District will reimburse the City for
the purchase of and installation the traffic equipment for the two 1ih Street sites
as part of the Prescott School Construction Project.
2. The resurfacing of Parking Division Lot 10. This parking lot is located on the west
side of Main Street between 5th and 6th Streets. This location is behind
Ecumenical Towers. This alternate provides for the milling and resurfacing of
City Lot 10. This will also include re-striping the lot after the paving is complete.
3. The resurfacing of the Dubuque Regional Airport Parking Lots. This alternate
provides for milling and resurfacing of the parking lots at the Dubuque Regional
Airport. It does not provide for resurfacing of the rental car lot or the Dubuque Air
Services Parking Lot. The Dubuque Air Services Parking Lot was recently
resurfaced. The rental car parking lot does need to be resurfaced but there is a
lack of funds to resurface this lot at this time. Depending on the bid
prices/funding, this parking lot could be added to the contract at a later time.
4. This includes the installation of traffic signal interconnect conduit on Iowa Street
between 4th Street and 10th Street. The existing traffic signal conduit in this area
was installed in 1968-1971 as part of Urban Renewal. These conduits are in very
poor condition and should be replaced. In addition, fiber optic vaults and conduit
will be installed in this area to provide additional fiber optic connectivity in this
area.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Pre-Bid Construction Conference
Public Hearing
Award of Contract
Project Completion Date
March 20, 2006
March 24, 2006
April 11, 2006
April 07, 2006
March 31,2006
April 17, 2006
April 17, 2006
November 3, 2006
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the 2006 Asphalt Paving Project is as follows:
Construction Contract:
Base Bid
Bid Alternate 1 - Traffic Signal - Prescott School
Bid Alternate 2 - Lot 10 Resurfacing
Bid Alternate 3 - Airport Parking Resurfacing
Bid Alternate 4 - Iowa Street Traffic Signal Interconnect
Contingency (10%)
Construction Engineering & Inspection (10%)
Total Project Cost
Estimate
$ 729,243.36
89,000.00
31,790.42
77,346.52
71,587.00
99,896.73
109,886.40
$ 1,208.750.43
The project funding summary is as follows:
CIP No.
3001813
7401405
7201066
7101638
2501615
2501615
3001366
7301380
3901037
Fund Description
FY 2007 Annual Street Program
FY 2007 Water Main Replacement Program
FY 2007 General Storm Sewer Repair Funds
FY 2007 Street Program Related Sanitary Sewer
FY 2007 Traffic Signal Intersection Reconstruction
Dubuque Community School District - Reimbursement
(Installation Only)
FY 2007 Traffic Signal Interconnect Conduit
Replacement
Parking Division - Maintenance of Municipal Parking Lots
Airport - Rehab Parking Lots 1, 2, 3
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$ 767,294.76
48,233.25
6,453.34
67,592.40
61,105.00
46,585.00
86,620.27
38,466.41
86,400.00
$ 1,208,750.43
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions.
Prepared by Jon Dienst, PE
cc: Dawn Lang, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Bob Green, Water Plant Manager
Todd Dalsing, Dubuque Regional Airport
Tim Horsfield, Parking Division Manager
Bob Schiesl, PE, Assistant City Engineer
Deron Muehring, Civil Engineer
Shawn Frazier, Engineering Assistant
RESOLUTION NO. 99-06
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2006 Asphalt Paving Project in the estimated amount of $1,208,750.43 are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this 20th day of March, ,2006.
Roy D. Buol, Mayor
Attest:
:Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 100-06
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the 2006 Asphalt Paving
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 1yth day of April, 2006, at 6:30 p.m. in
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and cost of
said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, adopted and approved this 20th day of March, 2006.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 101-06
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the 2006 Asphalt Paving Project is hereby ordered to be advertised for bids
for construction.
BE IT FURTHER RESOLVED that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the Notice to Bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 11th day
of April, 2006. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the Council for final action at 6:30 p.m. on the 1 ih day of April, 2006.
Passed, adopted and approved this20th day of March, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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eanne F. Schneider, CMC, City Clerk
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NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on the proposed plans and specifications, proposed form of
contract and estimate of probable cost for the 2006 Asphalt Paving Project, which will
provide for the asphalt resurfacing of 1.21 miles of City streets with the following
alternates: a) Traffic Signalization - Prescott School; b) Parking Division Lot 10
Resurfacing; c) Airport Parking Resurfacing; and d) Iowa Street Traffic Signal
Interconnect.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the 2006 Asphalt Paving Project in accordance with the provisions of Chapter
384, City Code of Iowa, at 6:30 p.m., on the 17th day of April, 2006, in the Public Library
Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections thereto
or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TOO at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2006.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 15th day of March, 2006, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the 2006 Asphalt
Paving Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, adopted and approved this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE
2006 ASPHALT PAVING PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
11 th day of April, 2006 for the 2006 Asphalt Paving Project.
A Pre-Bid Conference will be held from 10 AM - 12 Noon on Friday,
March 31, 2006, at the Ports ide Harbor View Room, Diamond Jo Casino,
Third Street Ice Harbor, Dubuque, Iowa. Attendance by all prospective
bidders is not mandatory but highly recommended.
Proiect Description: Asphalt resurfacing of 1.21 miles of City streets
with the following alternates: a) Traffic Signalization - Prescott School; b)
Parking Division Lot 10 Resurfacing; c) Airport Parking Resurfacing; and d) Iowa
Street Traffic Signal Interconnect.
Copies of the construction documents may be obtained in the City
Engineer's office at the City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed on or
before November 3, 2006.
All bids must be submitted on the Bid Proposal Form bound in the
construction documents. Each bid shall be accompanied by a satisfactory Bid
Bond executed by the Bidder and an acceptable surety; or a cashier's or certified
check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa
or a bank chartered under the laws of the United States, in the amount of ten
percent (10%) of the bids submitted as security that the bidder will enter into a
contract for doing the work and will give bond with proper securities for the
faithful performance of the contract in the form attached to the construction
documents.
The successful bidder (Contractor) will be required to furnish a
Performance Bond in an amount equal to one hundred percent (100%) of the
contract price. Said bond is to be issued by a responsible surety company
approved and acceptable to the City Council, and shall guarantee the faithful
performance of the contract and terms and conditions therein contained, and
shall guarantee the prompt payment of all materials and labor and protect and
save harmless the City of Dubuque, Iowa, from claims and damages of any kind
caused by the operations of the Contractor.
The successful bidder (Contractor) will also be required to furnish a
Maintenance Bond that will guarantee the material, workmanship and the
maintenance of the improvement(s) constructed for a minimum period of two (2)
years from and after its completion and acceptance by the City Council.
The successful bidder (Contractor) will also be required to furnish a
Payment Bond that will guarantee the prompt payment of all subcontractors,
suppliers, materials, labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations or non-
payment on behalf of the Contractor.
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certification to purchase, or withdraw from inventory, materials
furnished under for this project.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be rejected by the City Council as not
responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 11th day of April, 2006, and will be submitted to the City Council for
final action at a meeting to be held in the Public Library Auditorium, 360 West
11th Street, at said City at 6:30 p.m. on the 1ih day of April, 2006. A contract will
be awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of , 2006.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed on or
before November 3, 2006.
For each calendar day that any work shall remain uncompleted beyond
the specified completion date of November 3, 2006, $750.00 per calendar day
will be assessed, not as a penalty but as predetermined and agreed liquidated
damages. The Contractor will be separately invoiced for this amount, and final
payment will be withheld until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the
City's right to collect any additional damages which the City may sustain by
failure of the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of
the following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
3. Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.