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2 4 13 Clerk's Skeleton Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Special Session of the City Council to be held on Monday, February 4, 2013, at 5:30 PM in the Historic Federal Building for the purpose of conducting a work session on the Dubuque Convention and Visitors Bureau. Consent Items: Pages n/a D. Buol, Mayor CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on February 4, 2013 in the Historic Federal Building, 350 W. 6th Street. Present: Mayor Btuol; Council Members B.t4, Coitrriors, Jon, Lydr6ri, Resnck, on; City Manager Vin Milligen, City Attorney Lindahl Ab t: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting a work session on the Dubuque Convention and Visitors Bureau Annual Report. WORK SESSION Dubuque Convention and Visitors Bureau Annual Report. &Wry igizg/a -7X7) 7r) Yays ,-- Nays Vf Braig J/ Buol Connors Jones Lynch Resnick 1— Sutton te60//,z, H Oatieke /(24/ *7/6/71 -dz/(}/- /ivao/ , //i4069,--029-"e zahoiv / iv0 /ieekY) A5-,A774- f/'" dzA a 1i-61dp- �y9 949 /7ded-i /a/e4d//)x, -57/ /7 /p ?e,/7D /A:V fidoi9e, 46/k.,47-,19/4/-*4-1 /67d)i 9/299 5/krzi/4- TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, February 4, 2013, at 6:30 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. Consent Items: Pages 1 -5 y D. Buol, Mayor CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on February 4, 2013 in the Historic Federal Building, 350 W. 6t Street. / Present: Mayor Bliiol; Council Members Brig CorMors, Joi%s, LyJrich, Resnick, Sutton; City Manager an Milligen, City Attorn y Lindahl Absent: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE MOMENT OF SILENCE May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the common good. CONSENT ITEMS Yays Nays Braig 1/ Buol Connors // Jones 1/ Lynch Resnick Sutton 1. Minutes and Reports Submitted Arts and Cultural Affairs Advisory Commission of 12/11/12, City Council proceedings of 1/22, Historic Preservation Commission of 1/17, Investment Oversight Advisory Commission of 1/23, Library Board of Trustees Update of 1/24, Proof of publication for City Council proceedings of 1/7, Proof of Publication for List of Claims and Summary of Revenues for Month Ending 12/31/12 Suggested Disposition: Receive and File 2. Notice of Claims and Suits Bird Chevrolet for vehicle damage, Mary Oldham for personal injury, Dale Wlochal for property damage, Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Bird Chevrolet for vehicle damage, Mary Oldham for personal injury, Dale Wlochal for property damage, Lisa Vogt for property damage Suggested Disposition: Receive and File; Concur 4. Millwork District Complete Streets - Project Acceptance City Manager recommending acceptance of the construction contract for the Historic Millwork District Complete Streets Project as completed by Portzen Construction, Inc. RESOLUTION Accepting the Historic Millwork District Complete Streets Project and authorizing the payment pf the contract amount to the contractor. REsOLUTIO/N� '6"� Adopting the Final Assessment Schedule for the Historic Millwork District Complete Streets Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton 5. Port of Dubuque Watermain Extension Project - Acceptance City Manager recommending acceptance of the Port of Dubuque Water Main Extension Project as completed by Tschiggfrie Excavating. RESOLUTION 7 Accepting the Port of Dubuque Water Main Extension Project and authorize g the payment of the contract amount to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 6. Bee Branch Creek Restoration Project - Property Acquisition City Manager recommending approval to purchase a property owned by Alvin Blum at 501 E. 15th Street for more than the appraised value as part of the acquisition program associated with the Bee Branch Creek Restoration Project. RESOLUTION Approving the acquisition of real estate owned by Blum Properties, Inc. in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Iowa Economic Development Authority (IEDA) - Caradco Amendment City Manager recommending approval of a resolution authorizing the submittal and execution of an amendment to the Community Development Block Grant Housing Disaster Recovery Fund Contract Agreement between the Iowa Economic Development Authority and the City of Dubuque on behalf of the Caradco Building Project. RESOLUTION Approving Amendment Number 3 to the Community Development Block Grant (CDBG) Housing Disaster Recovery Fund contract between the Iowa Economic Development Authority and the City of Dubuque on behalf of the Caradco Building Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton 8. 911 Center /Emergency Operations Center Needs Assessment City Manager recommending approval of the selection of Wold Architects to provide the Needs Assessment for the Emergency Communications /Emergency Operations Center. Suggested Disposition: Receive and File; Approve 9. Historic Preservation Commission - White Water Creek Bridge Historic Preservation Commission recommending that the Dunleith & Dubuque (White Water Creek) Bridge nomination to the National Register of Historic Places be forwarded to the State Nominations Review Committee. Suggested Disposition: Receive and File; Approve 10. Federal Emergency Management Agency (FEMA) - Acceptance of Deeds and Agreements City Manager recommending approval of the purchase agreements and acceptance of the deeds for flood- damaged properties at 1711 Old Mill Road and 1654 Manson Road that were damaged in the flood of July, 2011 and further recommends that the City Attorney's Office be authorized to engage the services of Kevin Deeny to obtain Certificates of Iowa Title Guaranty for these properties. RESOLUTION Approving the acquisition of real estate owned by the Estes of Zane C. Thorpe in the City of Dubuque, Iowa RESOLUTION re Approving the acquisition of real estate owned by the Estate of Ken J. Lin in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Federal Emergency Management Agency (FEMA) - Asbestos Survey and Monitoring City Manager recommending approval of the bid specifications for asbestos survey and monitoring for the flood- damaged structures at 1711 Old Mill Road and 1654 Manson Road. Suggested Disposition: Receive and File; Approve Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton 12. Federal Emergency Management Agency (FEMA) - North Catfish Creek City Manager transmitting an update of the successful North Fork of Catfish Creek Letter of Map Revision (LOMR) process for the City's flood plain maps and correspondence from the Federal Emergency Management Agency (FEMA). Suggested Disposition: Receive and File 13. Long Range Planning Advisory Commission - Indoor Aquatic Center Long Range Planning Commission submitting a Letter of Support for an indoor aquatic center and expressing its interest in assisting with the study and participating in the community engagement process. Suggested Disposition: Receive and File; Refer to City Manager 14. Plat of Survey - Bee Branch Subdivision No. 10 City Manager recommending approval of the Plat of Survey for Lot 1 and Lot 2 of Bee Branch Subdivision No. 10 in order to make available area along Elm Street for the Bee Branch Creek Restoration Project. RESOLUTION ` Approving Plat of Survey of Lot 1 and Lot 2 of Bee Branch Subdivision No. 10 i the City of Dubuque, Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 15. Quarterly Investment Report City Manager transmitting the December 31, 2012 Quarterly Investment Report. Suggested Disposition: Receive and File 16. 2013 Federal Legislative Priorities City Manager recommending adoption of the 2013 Federal Legislative Priorities. Suggested Disposition: Receive and File; Approve Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton 17. Enterprise Zone Commission City Manager transmitting appointments to the City's Enterprise Zone Commission of Dave Baker for United Labor, Richard Van 'ten for the Long Range Planning Advisory Commission and Kelley Deutmeyer for the Iowa Economic Development Authority. Suggested Disposition: Receive and File 18. Golf Course Technician City Manager recommending approval to create one Golf Course Technician position and eliminate one vacant Maintenanceworker position in the Leisure Services Department. Suggested Disposition: Receive and File; Approve 19. Dubuque Convention and Visitors Bureau Advisory Board Dubuque Convention and Visitors Bureau Advisory Board submitting meeting minutes of January 16, 2013 as required by their Purchase of Service Agreement. Suggested Disposition: Receive and File 20. Mayors for Peace Communication from Mayor Matsui Kazumi of Hiroshima, Japan, transmitting the City's Certification of Membership in Mayors for Peace and poster exhibition. Suggested Disposition: Receive and File; Approve 21. Improvement Contracts / Performance, Payment and Maintenance Bonds Murphy Construction Group, LLC for the ARC Transfer Center Canopy Project 2012 Phase 1. Suggested Disposition: Receive and File; Approve Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton 22. Alcohol Compliance Civil Penalty for Alcohol License Holders - Casey's General Store #2420 City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Casey's General Store #2420 at 2699 Rockdale Road. Suggested Disposition: Receive and File; Approve 23. Alcohol Compliance Civil Penalty for Alcohol License Holders - Casey's General Store #2421 City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Casey's General Store #2421 at 4003 Peru Road. Suggested Disposition: Receive and File; Approve 24. Alcohol Compliance Civil Penalty for Alcohol License Holders - Exxtreme Pub City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Exxtreme Pub at 1701 Central Avenue. Suggested Disposition: Receive and File; Approve 25. Alcohol Compliance Civil Penalty for Alcohol License Holders - Los Aztecas Mexican Restaurant City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Los Aztecas Mexican Restaurant, 2700 Dodge Street. Suggested Disposition: Receive and File; Approve Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton 26. Alcohol Compliance Civil Penalty for Alcohol License Holders - Plaza 20 BP /Amoco City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Plaza 20 BP /Amoco at 2600 Dodge Street. Suggested Disposition: Receive and File; Approve 27. Tobacco Compliance - Civil Penalty for Tobacco License Holders - Plaza 20 BP /Amoco City Manager recommending approval of the Acknowledgement /Settlement Agreement for a tobacco compliance violation for Plaza 20 BP /Amoco at 2600 Dodge Street. Suggested Disposition: Receive and File; Approve 28. Alcohol Compliance Civil Penalty for Alcohol License Holders - Steve's Ace Home & Garden City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance violation for Steve's Ace Home & Garden at 3350 JFK Road. Suggested Disposition: Receive and File; Approve 29. Tobacco Compliance - Civil Penalty for Tobacco License Holders - Casey's General Store #2421 City Manager recommending approval of the Acknowledgement /Settlement Agreement for a tobacco compliance violation for Casey's General Store #2421 at 4003 Peru Road. Suggested Disposition: Receive and File; Approve 30. Tobacco Compliance - Civil Penalty for Tobacco License Holders - Casey's General Store #2420 City Manager recommending approval of the Acknowledgement /Settlement Agreement for a tobacco compliance violation for Casey's General Store #2420 at 2699 Rockdale Road. Suggested Disposition: Receive and File; Approve Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton 31. Alcohol and Tobacco License Applications City Manager recommending approval of annual liquor, beer, wine and tobacco licenses as submitted. RESOLUTION Approving applications for beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits 9 RESOLUTION Approving applications for retail cigarette /tobacco sales permits, as requir d by Iowa Code 453A.47A. Suggested Disposition: Receive and File; Adopt Resolution(s) ITEMS TO BE SET FOR PUBLIC HEARING 1. Sale of Property - 2290 Washington Street 2. Sale of Property - 2320 Washington Street 3. City Hall Envelope Restoration (Tuckpointing) Project Public hearings: 2118/13 Yays Nays Braig Buol /7 Connors Jones 277/ Lynch Resnick Sutton 1. Sale of Property - 2290 Washington Street City Manager recommending that a public hearing be set for February 18, 2013 for the purpose of disposing of City -owned real property located at 2290 Washington Street to Katherine Toskey. RESOLUTION Resolution of Intention to dispose of City -owned property, Lot 1 Bee Branch Sub. No. 3 in the City of Dubuque, Iowa, according to the recorded plat thereof - 2290 Washington Street. Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2/18/13 2. Sale of Property - 2320 Washington Street City Manager recommending approval that a public hearing be set for February 18, 2013 for the purpose of disposing of City -owned real property located at 2320 Washington Street to Samantha and Nolan Hein. RESOLUTION Resolution of Intention to dispose of City -owned property specifically, lot 1 Bee Branch No. 6 in the City of Dubuque, County of Dubuque, Iowa, according to the recorded plat thereof, 2320 Washington Street Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2/18/13 3. City Hall Envelope Restoration (Tuckpointing) Project City Manager recommending initiation of the bidding process for the City Hall Envelope Restoration (Tuckpointing) Project, and further recommends that a public hearing be set for February 18, 2013. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimat =d cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids (City Hall Envelope Restoration Project) Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2/18/13 PUBLIC HEARINGS SUSPEND THE RULES Yays Nays j/ Braig 1' Buol 1/ Connors /. Jones / Lynch /. Resnick ) , Sutton 1. Asbury Tank Reconditioning Project Proof of publication on notice of public hearing to consider the approval of the plans, specifications, form of contract and the estimated cost for the Asbury Tank Reconditioning Project and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Asbury Tank Reconditioning Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays V- Braig Buol 1/ Connors /. / Lynch /. Resnick Sutton ,9711 2. Weaver Castle LLC - Development Agreement Proof of publication on notice of public hearing to consider approval a Development Agreement with Weaver Castle, LLC to redevelop property located at 407 -409 Loras Blvd. and the City Manager recommending approval. RESOLUTION Approving issuance of Urban Renewal Tax Increment Revenue Obligations and the execution of a Development Agreement relating thereto with Weaver Castle, LLC Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Braig iz,f,_ Buol V Connors Jones Vyr Lynch P% Resnick 1/ Sutton REINSTATE THE RULES Yays Nays v�Braig Buol V Connors Jones Vyr Lynch Resnick Sutton "1//* id/4// "17/0-/i/R- tft/r-Je///?%(-e- i-lii g/S/S,i/e ,-/P0-',4-/,/,//71/7742z-- i/0-1 a P,0FR *A/4e et/9 bic//47/77 -10.110*- AS OW ACTION ITEMS 1. Project Hope Update Eric Dregne, Director of Programs for the Community Foundation of Greater Dubuque to provide an update and presentation on the activities of Project HOPE. Suggested Disposition: Receive and File Yays Nays Braig Buol Connors Jones Lynch Resnick Sutton is// 42a, 4jai'd 20,w/Hz/e 71di ,,-//1,149 lva�r ,� rrr� at7i4 "142 /1/4 %/A — Ar,��� r//f/ tie l �v- bimza 2. Dubuque Works 2012 Annual Report Sarah Harris, Vice President of Workforce Solutions for Greater Development Corporation, to provide a presentation on the Dubuque Works 2012 Annual Report. Suggested Disposition: Receive and File Yays Nays Braig V Buol V Connors Jones Lynch V. s- Resnick 9/ Sutton Nez, 1140 4/-fi /r/ /0, idziez Wiefy."77 W1,10-4///1 kid ,/7?#/?) pi&f 6.& 417/re' ill 614 knal" W4i, U/5 /,/mss /Wag 4 , Odelid171,-T //a- I/yi/✓?iil -� /r/ G�ir�Ga k l aor 3. Smarter Sustainable Dubuque Pilot Project on Smarter Discards - Follow Up City Manager recommending that the City enter into contracts to make purchases from vendors to provide Radio Frequency Identification (RFID) technology, data collection software, and engagement and project management assistance in order to undertake the Smarter Discard Management Proof of Concept. Suggested Disposition: Receive and File; Approve Yays Nays Braig Buol V / Connors Jones Lynch Resnick Sutton O& - amix ,17/0? 4/4-4(y2 '/vK 611-- /a 65e(4 Iowid C &Az /#0&/ 294 ,/4/ Aefi/y4ii **,;, Ave," �i�rdvfimz_ /eo '3,1;2*, 7 Pzoiyi'd / 54, //it/4 " 4. City Council Salary Compensation Review City Clerk submitting information for beginning the process of reviewing City Council salary compensation. Suggested Disposition: Receive and File; Co Yays Nays V Braig 1, Buol Connors ii2 Jones Lynch Resnick Sutton orf 5. Dubuque County Emergency Management Agency City Manager transmitting the meeting agenda and supporting documentation for the Dubuque County Emergency Management Agency's budget meeting on Wednesday, February 6 at 7:15 p.m., which requests that the Mayor or Council representative attend. Suggested Disposition: Receive and File; Co Yays Nays Braig Buol Connors Jones Lynch Resnick ?/ Sutton 6. Fiscal Year 2014 Budget Recommendation City Manager submitting the Fiscal Year 2014 Budget Recommendation. Suggested Disposition: Receive and File Yays Nays ,� Braig 1/ Buol I/ Connors Jones I/ Lynch rj Resnick Sutton iao/A ko /47 „taw l* ,i040/,/, 4, /oed,1 �/DG�'s .aW//d-41(1/ /IVA /t/A- eifft,,a y d�� �nG,f� 70gr /I/7 dr COUNCIL MEMBER REPORTS /II///44'd f/h4 611/14W /5'1/621 A,/dOiliae1/4/ag 0/ Ot/hiot e-#00 1,0)- PUBLIC INPUT ADJOURNMENT: 6,0 Pays Nays v l Braig 1% Buol Connors Jones 1/ Lynch Resnick I/ Sutton