2 4 13 Clerk's Skeleton Notes and Meeting CallTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, February 4, 2013, at 5:30 PM in the Historic Federal Building for
the purpose of conducting a work session on the Dubuque Convention and
Visitors Bureau.
Consent Items: Pages n/a
D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on February 4, 2013 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Btuol; Council Members B.t4, Coitrriors, Jon, Lydr6ri, Resnck,
on; City Manager Vin Milligen, City Attorney Lindahl
Ab t:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting a work session on the Dubuque Convention and Visitors
Bureau Annual Report.
WORK SESSION
Dubuque Convention and Visitors Bureau Annual Report.
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, February 4, 2013, at 6:30 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1 -5
y D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on February 4, 2013 in
the Historic Federal Building, 350 W. 6t Street. /
Present: Mayor Bliiol; Council Members Brig CorMors, Joi%s, LyJrich, Resnick,
Sutton; City Manager an Milligen, City Attorn y Lindahl
Absent:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the
common good.
CONSENT ITEMS
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1. Minutes and Reports Submitted
Arts and Cultural Affairs Advisory Commission of 12/11/12, City Council proceedings of
1/22, Historic Preservation Commission of 1/17, Investment Oversight Advisory
Commission of 1/23, Library Board of Trustees Update of 1/24, Proof of publication for
City Council proceedings of 1/7, Proof of Publication for List of Claims and Summary of
Revenues for Month Ending 12/31/12
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Bird Chevrolet for vehicle damage, Mary Oldham for personal injury, Dale Wlochal for
property damage,
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Bird Chevrolet
for vehicle damage, Mary Oldham for personal injury, Dale Wlochal for property
damage, Lisa Vogt for property damage
Suggested Disposition: Receive and File; Concur
4. Millwork District Complete Streets - Project Acceptance
City Manager recommending acceptance of the construction contract for the Historic
Millwork District Complete Streets Project as completed by Portzen Construction, Inc.
RESOLUTION Accepting the Historic Millwork District Complete Streets Project and
authorizing the payment pf the contract amount to the contractor.
REsOLUTIO/N� '6"� Adopting the Final Assessment Schedule for the Historic
Millwork District Complete Streets Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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5. Port of Dubuque Watermain Extension Project - Acceptance
City Manager recommending acceptance of the Port of Dubuque Water Main Extension
Project as completed by Tschiggfrie Excavating.
RESOLUTION 7 Accepting the Port of Dubuque Water Main Extension
Project and authorize g the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
6. Bee Branch Creek Restoration Project - Property Acquisition
City Manager recommending approval to purchase a property owned by Alvin Blum at
501 E. 15th Street for more than the appraised value as part of the acquisition program
associated with the Bee Branch Creek Restoration Project.
RESOLUTION Approving the acquisition of real estate owned by Blum
Properties, Inc. in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Iowa Economic Development Authority (IEDA) - Caradco Amendment
City Manager recommending approval of a resolution authorizing the submittal and
execution of an amendment to the Community Development Block Grant Housing
Disaster Recovery Fund Contract Agreement between the Iowa Economic Development
Authority and the City of Dubuque on behalf of the Caradco Building Project.
RESOLUTION Approving Amendment Number 3 to the Community
Development Block Grant (CDBG) Housing Disaster Recovery Fund contract between
the Iowa Economic Development Authority and the City of Dubuque on behalf of the
Caradco Building Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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8. 911 Center /Emergency Operations Center Needs Assessment
City Manager recommending approval of the selection of Wold Architects to provide the
Needs Assessment for the Emergency Communications /Emergency Operations Center.
Suggested Disposition: Receive and File; Approve
9. Historic Preservation Commission - White Water Creek Bridge
Historic Preservation Commission recommending that the Dunleith & Dubuque (White
Water Creek) Bridge nomination to the National Register of Historic Places be
forwarded to the State Nominations Review Committee.
Suggested Disposition: Receive and File; Approve
10. Federal Emergency Management Agency (FEMA) - Acceptance of Deeds and
Agreements
City Manager recommending approval of the purchase agreements and acceptance of
the deeds for flood- damaged properties at 1711 Old Mill Road and 1654 Manson Road
that were damaged in the flood of July, 2011 and further recommends that the City
Attorney's Office be authorized to engage the services of Kevin Deeny to obtain
Certificates of Iowa Title Guaranty for these properties.
RESOLUTION Approving the acquisition of real estate owned by the
Estes of Zane C. Thorpe in the City of Dubuque, Iowa
RESOLUTION re Approving the acquisition of real estate owned by the
Estate of Ken J. Lin in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Federal Emergency Management Agency (FEMA) - Asbestos Survey and
Monitoring
City Manager recommending approval of the bid specifications for asbestos survey and
monitoring for the flood- damaged structures at 1711 Old Mill Road and 1654 Manson
Road.
Suggested Disposition: Receive and File; Approve
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Jones
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Sutton
12. Federal Emergency Management Agency (FEMA) - North Catfish Creek
City Manager transmitting an update of the successful North Fork of Catfish Creek
Letter of Map Revision (LOMR) process for the City's flood plain maps and
correspondence from the Federal Emergency Management Agency (FEMA).
Suggested Disposition: Receive and File
13. Long Range Planning Advisory Commission - Indoor Aquatic Center
Long Range Planning Commission submitting a Letter of Support for an indoor aquatic
center and expressing its interest in assisting with the study and participating in the
community engagement process.
Suggested Disposition: Receive and File; Refer to City Manager
14. Plat of Survey - Bee Branch Subdivision No. 10
City Manager recommending approval of the Plat of Survey for Lot 1 and Lot 2 of Bee
Branch Subdivision No. 10 in order to make available area along Elm Street for the Bee
Branch Creek Restoration Project.
RESOLUTION ` Approving Plat of Survey of Lot 1 and Lot 2 of Bee Branch
Subdivision No. 10 i the City of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Quarterly Investment Report
City Manager transmitting the December 31, 2012 Quarterly Investment Report.
Suggested Disposition: Receive and File
16. 2013 Federal Legislative Priorities
City Manager recommending adoption of the 2013 Federal Legislative Priorities.
Suggested Disposition: Receive and File; Approve
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17. Enterprise Zone Commission
City Manager transmitting appointments to the City's Enterprise Zone Commission of
Dave Baker for United Labor, Richard Van 'ten for the Long Range Planning Advisory
Commission and Kelley Deutmeyer for the Iowa Economic Development Authority.
Suggested Disposition: Receive and File
18. Golf Course Technician
City Manager recommending approval to create one Golf Course Technician position
and eliminate one vacant Maintenanceworker position in the Leisure Services
Department.
Suggested Disposition: Receive and File; Approve
19. Dubuque Convention and Visitors Bureau Advisory Board
Dubuque Convention and Visitors Bureau Advisory Board submitting meeting minutes
of January 16, 2013 as required by their Purchase of Service Agreement.
Suggested Disposition: Receive and File
20. Mayors for Peace
Communication from Mayor Matsui Kazumi of Hiroshima, Japan, transmitting the City's
Certification of Membership in Mayors for Peace and poster exhibition.
Suggested Disposition: Receive and File; Approve
21. Improvement Contracts / Performance, Payment and Maintenance Bonds
Murphy Construction Group, LLC for the ARC Transfer Center Canopy Project 2012
Phase 1.
Suggested Disposition: Receive and File; Approve
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22. Alcohol Compliance Civil Penalty for Alcohol License Holders - Casey's
General Store #2420
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Casey's General Store #2420 at 2699 Rockdale
Road.
Suggested Disposition: Receive and File; Approve
23. Alcohol Compliance Civil Penalty for Alcohol License Holders - Casey's
General Store #2421
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Casey's General Store #2421 at 4003 Peru
Road.
Suggested Disposition: Receive and File; Approve
24. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Exxtreme Pub
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Exxtreme Pub at 1701 Central Avenue.
Suggested Disposition: Receive and File; Approve
25. Alcohol Compliance Civil Penalty for Alcohol License Holders -
Los Aztecas Mexican Restaurant
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Los Aztecas Mexican Restaurant, 2700 Dodge
Street.
Suggested Disposition: Receive and File; Approve
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26. Alcohol Compliance Civil Penalty for Alcohol License Holders - Plaza 20
BP /Amoco
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Plaza 20 BP /Amoco at 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
27. Tobacco Compliance - Civil Penalty for Tobacco License Holders - Plaza 20
BP /Amoco
City Manager recommending approval of the Acknowledgement /Settlement Agreement
for a tobacco compliance violation for Plaza 20 BP /Amoco at 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
28. Alcohol Compliance Civil Penalty for Alcohol License Holders - Steve's Ace
Home & Garden
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Steve's Ace Home & Garden at 3350 JFK Road.
Suggested Disposition: Receive and File; Approve
29. Tobacco Compliance - Civil Penalty for Tobacco License Holders - Casey's
General Store #2421
City Manager recommending approval of the Acknowledgement /Settlement Agreement
for a tobacco compliance violation for Casey's General Store #2421 at 4003 Peru Road.
Suggested Disposition: Receive and File; Approve
30. Tobacco Compliance - Civil Penalty for Tobacco License Holders - Casey's
General Store #2420
City Manager recommending approval of the Acknowledgement /Settlement Agreement
for a tobacco compliance violation for Casey's General Store #2420 at 2699 Rockdale
Road.
Suggested Disposition: Receive and File; Approve
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31. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco licenses
as submitted.
RESOLUTION Approving applications for beer, liquor, and /or wine
permits, as required by City of Dubuque Code of Ordinances Title 4 Business and
License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits
9
RESOLUTION Approving applications for retail cigarette /tobacco sales
permits, as requir d by Iowa Code 453A.47A.
Suggested Disposition: Receive and File; Adopt Resolution(s)
ITEMS TO BE SET FOR PUBLIC HEARING
1. Sale of Property - 2290 Washington Street
2. Sale of Property - 2320 Washington Street
3. City Hall Envelope Restoration (Tuckpointing) Project
Public hearings: 2118/13
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1. Sale of Property - 2290 Washington Street
City Manager recommending that a public hearing be set for February 18, 2013 for the
purpose of disposing of City -owned real property located at 2290 Washington Street to
Katherine Toskey.
RESOLUTION Resolution of Intention to dispose of City -owned property,
Lot 1 Bee Branch Sub. No. 3 in the City of Dubuque, Iowa, according to the recorded
plat thereof - 2290 Washington Street.
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2/18/13
2. Sale of Property - 2320 Washington Street
City Manager recommending approval that a public hearing be set for February 18,
2013 for the purpose of disposing of City -owned real property located at 2320
Washington Street to Samantha and Nolan Hein.
RESOLUTION Resolution of Intention to dispose of City -owned property
specifically, lot 1 Bee Branch No. 6 in the City of Dubuque, County of Dubuque, Iowa,
according to the recorded plat thereof, 2320 Washington Street
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2/18/13
3. City Hall Envelope Restoration (Tuckpointing) Project
City Manager recommending initiation of the bidding process for the City Hall Envelope
Restoration (Tuckpointing) Project, and further recommends that a public hearing be set
for February 18, 2013.
RESOLUTION Preliminary approval of plans, specifications, form of
contract, and estimat =d cost; setting date of public hearing on plans, specifications,
form of contract, and estimated cost; and ordering the advertisement for bids (City Hall
Envelope Restoration Project)
Suggested Disposition: Receive and File; Adopt Resolution(s), Public Hearing 2/18/13
PUBLIC HEARINGS
SUSPEND THE RULES
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1. Asbury Tank Reconditioning Project
Proof of publication on notice of public hearing to consider the approval of the plans,
specifications, form of contract and the estimated cost for the Asbury Tank
Reconditioning Project and the City Manager recommending approval.
RESOLUTION
Approval of plans, specifications, form of contract, and
estimated cost for the Asbury Tank Reconditioning Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. Weaver Castle LLC - Development Agreement
Proof of publication on notice of public hearing to consider approval a Development
Agreement with Weaver Castle, LLC to redevelop property located at 407 -409 Loras
Blvd. and the City Manager recommending approval.
RESOLUTION Approving issuance of Urban Renewal Tax Increment
Revenue Obligations and the execution of a Development Agreement relating thereto
with Weaver Castle, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
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REINSTATE THE RULES
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ACTION ITEMS
1. Project Hope Update
Eric Dregne, Director of Programs for the Community Foundation of Greater Dubuque
to provide an update and presentation on the activities of Project HOPE.
Suggested Disposition: Receive and File
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Nays
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2. Dubuque Works 2012 Annual Report
Sarah Harris, Vice President of Workforce Solutions for Greater Development
Corporation, to provide a presentation on the Dubuque Works 2012 Annual Report.
Suggested Disposition: Receive and File
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3. Smarter Sustainable Dubuque Pilot Project on Smarter Discards - Follow Up
City Manager recommending that the City enter into contracts to make purchases from
vendors to provide Radio Frequency Identification (RFID) technology, data collection
software, and engagement and project management assistance in order to undertake
the Smarter Discard Management Proof of Concept.
Suggested Disposition: Receive and File; Approve
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4. City Council Salary Compensation Review
City Clerk submitting information for beginning the process of reviewing City Council
salary compensation.
Suggested Disposition: Receive and File; Co
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5. Dubuque County Emergency Management Agency
City Manager transmitting the meeting agenda and supporting documentation for the
Dubuque County Emergency Management Agency's budget meeting on Wednesday,
February 6 at 7:15 p.m., which requests that the Mayor or Council representative
attend.
Suggested Disposition: Receive and File; Co
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6. Fiscal Year 2014 Budget Recommendation
City Manager submitting the Fiscal Year 2014 Budget Recommendation.
Suggested Disposition: Receive and File
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COUNCIL MEMBER REPORTS
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PUBLIC INPUT
ADJOURNMENT:
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