Demolition - Stealth Racing & Water Dept.
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MEMORANDUM
March 27, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Former Water Department and Stealth Racing Building Demolition and
Site Clearance Project
Sealed bids were received for the Former Water Department and Stealth Racing
Buildings Demolition and Site Clearance Project. City Engineer Gus Psihoyos
recommends award of the contract to the low bidder, Newt Marine Service, in the
amount of $38,911.11, which is 22% under the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen -
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
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MEMORANDUM
March 27, 2006
FROM:
Michael C. Van Milligen, City ~r
Gus Psihoyos, City Enginee~
Former Water Department and Stealth Racing
Building Demolition and Site Clearance Project
TO:
SUBJECT:
INTRODUCTION
The enclosed resolutions authorize the award of the contract for the Former Water
Department and Stealth Racing Buildings Demolition and Site Clearance Project.
BACKGROUND
With the substantial completion of the Gateways project and to cleanup the 5th Street
entry corridor into the Port of Dubuque, the City intends to raise all existing building
structures and clear the sites of the former Water Department and Stealth Racing
properties.
The Former Water Department and Stealth Racing - Building Demolition and Site
Clearance Project will provide for the complete demolition of the existing structures,
which includes the excavation of building foundations and the removal, cleanup and
disposal of all building materials from the former Water Department and Stealth Racing
building sites. The project shall also include the disconnection and abandonment of City
and public utilities to the site.
BID RESULTS
There were ten (10) bids received on the project on March 23, 2006. Newt Marine
Service of Dubuque, Iowa submitted the low bid in the amount of $38,911.11. This
amount is 22% under the estimate of probable cost. A summary of the bid proposals
received are as follows:
Contractor Name
Total Bid
Newt Marine Service
Top Grade Excavating
$38,911.11
$50,000.00
McDermott Excavating
McClain Excavating
Gansen Excavating
WC Stewart Construction
Tschiggfrie Excavating
Portzen Construction
Fondell Excavating
Tri-State Development
$62,003.00
$64,760.00.
$65,665.40
$68,400.00
$69,000.00
$70,380.00
$77,344.00
$79,320.00
RECOMMENDATION
I recommend that the contract be awarded to Newt Marine Service in the amount of
$38,911.11.
PROJECT COST - BUDGET IMPACT
The estimate of probable costs for the Former Water Department and Stealth Racing
Buildings Demolition and Site Clearance Project is summarized as follows:
Demolition Contract:
Water Dept. Site
Stealth Racing Site
Estimate
$ 30,000
20,000
10,000
Bid Award
$ 23,811.11
15,100.00
10,000.00
Landfill Disposal Cost
$ 60.000 ~ 48.911.11
In an attempt to encourage competitive lump sum bid proposals and eliminate the
contractors cost, profit, with an unknown contingency factor to cover landfill disposal
charges, the City shall incur all landfill solid waste disposal costs associated with the
project. Based upon review of building materials on-site, staff has estimated that the
landfill disposal charges could range from $5,000 to $10,000.
The project funding summary is as follows:
CIP No. Fund Description
7401401 Water Dept. Garage Facility Demolition Project
7001043 Port of Dubuque Property Acquisition
Municipal Services Center Project Savings
Total Project Funding
Fund Amount
$ 28,811.11
11,000.00
9,100.00
$ 48,911.11
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Former
Water Department and Stealth Racing Buildings Demolition and Site Clearance Project
to Newt Marine Service in the amount of $38,911.11.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Dawn Lang, Budget Director
David Heiar, Community and Economic Development Director
Bob Green, Water Plant Manager
Rich Russell, Building Services Manager
RESOLUTION NO. 122-06
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 15th day of March, 2006, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Former Water Department and Stealth Racing - Building Demolition and Site
Clearance Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 3rd day of April, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clekr
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 123-06
AWARDING CONSTRUCTION CONTRACT FOR THE
FORMER WATER DEPARTMENT AND STEALTH RACING
BUILDINGS DEMOLITION AND SITE CLEARANCE PROJECT
Whereas, sealed proposals have been submitted by contractors for the
Former Water Department and Stealth Racing - Building Demolition and Site
Clearance Project pursuant to Resolution No. and notice to bidders
published in a newspaper published in the City of Dubuque, Iowa on the 10th day
of March, 2006.
Whereas, said sealed proposals were opened and read on the 23th day of
March, 2006, and it has been determined that the bid of Newt Marine Service of
Dubuque, Iowa, in the amount of $38,911.11 was the lowest bid for the
furnishings of all labor and materials and performing the work as provided for in
the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Newt Marine
Service and the Manager be and is hereby directed to execute a contract on
behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 3rd day of April, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Attest:
~
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 124-06
APPROVING CONSTRUCTION CONTRACT WITH NEWT MARINE
SERVICE FOR THE FORMER WATER DEPARTMENT AND STEALTH
RACING - BUILDING DEMOLITION AND SITE CLEARANCE PROJECT
Whereas the City Council by Resolution No. 123-06 awarded the
construction contract for the Former Water Department and Stealth
Racing - Building Demolition and Site Clearance Project to Newt Marine
Service; and
Whereas Newt Marine Service has submitted the attached executed
contract and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved.
2. The City Manager is hereby authorized and directed to execute the
contract on behalf of the City of Dubuque.
Passed, approved and adopted this 3rd day of April, ,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
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MEMORANDUM
February 27,2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Former Water Department and Stealth Racing Buildings Demolition and
Site Clearance Project
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Former Water Department and Stealth Racing - Buildings Demolition and Site
Clearance Project, and further recommends that a public hearing be set for April 3,
2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(!JJ tw>>J~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psi hoyos, City Engineer
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MEMORANDUM
March 1, 2006
FROM:
Michael C. Van Milligen, City Man,~~
Gus Psi hoyos, City Engineer JJ-,..Y'
TO:
SUBJECT: Former Water Department and Stealth Racing
Building Demolition and Site Clearance Project
INTRODUCTION
The enclosed resolutions authorize the public bidding procedures for the Former Water
Department and Stealth Racing - Building Demolition and Site Clearance Project.
BACKGROUND
In September, 2005, the Water Distribution Division was relocated from 505 Adams Street
to the Municipal Services Center at 925 Kerper Court.
In March of 2005, the City acquired the property at 155 East 5th Street from Terry and
Linda Weidemann, which operated the former Stealth Race Cars business. In November
of 2005, Stealth Racing relocated their operation.
With the substantial completion of the Gateways project and to cleanup the 5th Street entry
corridor into the Port of Dubuque, the City intends to raise all exiting building structures
and clear the sites of the former Water Department and Stealth Racing properties.
DISCUSSION
The demolition and site clearance project shall include the complete demolition of the
existing structure, which includes the excavation of building foundations and the removal,
cleanup and disposal of all building materials from the former Water Department and
Stealth Racing building sites. The project shall also include the disconnection and
abandonment of both City and public utilities to both sites.
Based upon both Iowa DNR and Federal solid waste landfill regulations, all materials with
foam, cork, insulation attached which can not be separated, all timber and wood building
materials, roofing materials and railroad ties, are classified as solid waste and are required
to be disposed at a permitted landfill. To comply with Iowa DNR and Federal regulations
and reduce the potential liability of the City, the contractor will be required to dispose of all
solid waste demolition materials at the Dubuque Solid Waste Landfill.
In an attempt to encourage competitive lump sum bid proposals and eliminate the
contractors cost, profit, with an unknown contingency factor to cover landfill disposal
charges, the City shall incur all landfill solid waste disposal costs associated with the
project. Based upon review of building materials on-site, staff has estimated that the landfill
disposal charges could range from $5,000 to $10,000.
The contractor shall be responsible for providing an offsite disposal area and transport all
solid fill, salvageable or scrap materials to the offsite disposal location. The City will not
incur any landfill disposal charges for solid fill, salvageable or scrap materials.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Pre-Bid Conference
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Public Hearing
Award of Contract
Project Completion Date
March 6, 2006
March 10, 2006
March 17,2006
March 23, 2006
March 24, 2006
April 3, 2006
April 3, 2006
May 19,2006
RECOMMENDATION
I would recommend that the City Council establish the date for the public hearing and
authorize the City Clerk to advertise for proposals for the Former Water Department and
Stealth Racing - Building Demolition and Site Clearance Project.
BUDGET IMPACT
The estimate of probable cost for the Former Water Department and Stealth Racing -
Building Demolition and Site Clearance Project is summarized as follows:
Demolition and Site Clearance Contract: Water Dept. Site
Stealth Racing Site
Estimate
$ 30,000
20,000
10,000
Landfill Disposal Cost
Total Project Cost
$ 60,000
'.
The project funding summary is as follows:
CIP No. Fund Description
7401401 Water Dept. Garage Facility Demolition Project
7001043 Port of Dubuque Property Acquisition
Municipal Services Center Project Savings
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$ 35,000
11,000
14,000
~ 60,000
The City Council is requested to establish the date of the public hearing and to authorize
the City Clerk to advertise for proposals through adoption of the enclosed resolutions.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Dawn Lang, Budget Director
David Heiar, Community and Economic Development Director
Bob Green, Water Department Manager
Rich Russell, Building Services Manager
..
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Former Water Department and Stealth Racing - Building Demolition and Site
Clearance Project in the estimated amount of $60,000.00 are hereby approved and
ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this
day of
2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Former Water
Department and Stealth Racing - Building Demolition and Site Clearance Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 3rd day of April, 2006, at 6:30 p.m. in the
Public Library Auditorium at which time interested persons may appear and be heard for
or against the proposed plans and specifications, form of contract and cost of said
improvement, and the City Clerk be and is hereby directed to cause a notice of time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be not less than four days nor more than
twenty days prior to the day fixed for its consideration. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, contract, or
estimated cost of the improvement.
Passed, adopted and approved this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
..
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form of
contract and estimate of cost for the Former Water Department and Stealth Racing -
Building Demolition and Site Clearance Project.
PROJECT DESCRIPTION: The project will provide for the complete demolition of
the existing structure, which includes the excavation of building foundations and the
removal, cleanup and disposal of all building materials from the former Water
Department and Stealth Racing building sites. The project shall also include the
disconnection and abandonment of both City and public utilities to the site.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the Former Water Department and Stealth Racing - Building Demolition and
Site Clearance Project in accordance with the provisions of Chapter 384, City Code of
Iowa, at 6:30 p.m., on the 3rd day of April, 2006, in the Public Library Auditorium, 360
West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the cost of
the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2006.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 1st day of March, 2006, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Former Water
Department and Stealth Racing - Building Demolition and Site Clearance Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, adopted and approved this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
~ , " '
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Former Water Department and Stealth Racing - Building Demolition and
Site Clearance Project is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 23rd day
of March, 2006. Bids shall be opened and read by the City Clerk at said time and will
be submitted to the Council for final action at 6:30 p.m. on the 3rd day of April, 2006.
Passed, adopted and approved this ~ day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk