Minutes_City Council Proceedings 2 4 13CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on February 4, 2013 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Braig, Connors, Jones, Lynch, Resnick, Sut-
ton; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a specail session of the City Council called
for the purpose of conducting a work session on the Dubuque Convention and Visitors
Bureau Annual Report.
WORK SESSION
Dubuque Convention and Visitors Bureau Annual Report.
Convention and Visitors Bureau President Keith Rahe introduced staff and presented
the CVB annual report. Highlights included: tourism awards, impact studies, hotel /motel
receipts summary, Welcome Center, city -wide occupancy, destination figures, visitors
guide, tour group goals, meeting planner guide, group tour manual, travel Dubuque web
site, public relations, marketing, social media, convention shows and group sales, eco-
nomic impact, CVB budget, and festivals and events.
The City Council had discussion following the report.
There being no further business, upon motion the City Council adjourned at 6:16 p.m.
/s /Kevin S. Firnstahl, CMC
City Clerk
1t 2/13
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on February 4, 2013 in
the Historic Federal Building, 350 W. 6t Street.
Present: Mayor Buol; Council Members Braig, Connors, Jones, Lynch, Resnick, Sut-
ton; City Manager Van Milligen, City Attorney Lindahl
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
May the spirit of wisdom keep our hearts and minds open as we endeavor to serve the
common good.
CONSENT ITEMS
Motion by Lynch to receive and file the documents, adopt the resolutions, and dis-
pose of as indicated. Seconded by Jones. Motion carried 7 -0.
Minutes and Reports Submitted: Arts and Cultural Affairs Advisory Commission of
12/11/12, City Council proceedings of 1/22, Historic Preservation Commission of 1/17,
Investment Oversight Advisory Commission of 1/23, Library Board of Trustees Update
of 1/24, Proof of publication for City Council proceedings of 1/7, Proof of Publication for
List of Claims and Summary of Revenues for Month Ending 12/31/12, Upon motion the
documents were received and filed.
Notice of Claims and Suits: Bird Chevrolet for vehicle damage, Mary Oldham for per-
sonal injury, Dale Wlochal for property damage, Upon motion the documents were re-
ceived, filed and referred to the City Attorney.
Disposition of Claims: City Attorney advising that the following claims have been re-
ferred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities As-
surance Pool: Bird Chevrolet for vehicle damage, Mary Oldham for personal injury, Dale
Wlochal for property damage, Lisa Vogt for property damage. Upon motion the docu-
ments were received, filed and concurred.
Millwork District Complete Streets - Project Acceptance: City Manager recommend-
ing acceptance of the construction contract for the Historic Millwork District Complete
Streets Project as completed by Portzen Construction, Inc. Upon motion the documents
were received and filed and Resolution No. 27 -13 Accepting the Historic Millwork Dis-
trict Complete Streets Project and authorizing the payment of the contract amount to the
contractor; and Resolution No. 28 -13 Adopting the Final Assessment Schedule for the
Historic Millwork District Complete Streets Project were adopted.
Port of Dubuque Watermain Extension Project — Acceptance: City Manager recom-
mending acceptance of the Port of Dubuque Water Main Extension Project as complet-
ed by Tschiggfrie Excavating. Upon motion the documents were received and filed and
Resolution No. 29 -13 Accepting the Port of Dubuque Water Main Extension Project and
authorizing the payment of the contract amount to the contractor was adopted.
Bee Branch Creek Restoration Project - Property Acquisition: City Manager recom-
mending approval to purchase a property owned by Alvin Blum at 501 E. 15th Street for
more than the appraised value as part of the acquisition program associated with the
Bee Branch Creek Restoration Project. Upon motion the documents were received and
filed and Resolution No. 30 -13 Approving the acquisition of real estate owned by Blum
Properties, Inc. in the City of Dubuque, Iowa, was adopted.
Iowa Economic Development Authority (IEDA) - Caradco Amendment: City Manager
recommending approval of a resolution authorizing the submittal and execution of an
amendment to the Community Development Block Grant Housing Disaster Recovery
Fund Contract Agreement between the Iowa Economic Development Authority and the
City of Dubuque on behalf of the Caradco Building Project. Upon motion the documents
were received and filed and Resolution No.31 -13 Approving Amendment Number 3 to
the Community Development Block Grant (CDBG) Housing Disaster Recovery Fund
contract between the Iowa Economic Development Authority and the City of Dubuque
on behalf of the Caradco Building Project was adopted.
911 Center /Emergency Operations Center Needs Assessment: City Manager rec-
ommending approval of the selection of Wold Architects to provide the Needs Assess-
ment for the Emergency Communications /Emergency Operations Center. Upon motion
the documents were received, filed and approved.
Historic Preservation Commission - White Water Creek Bridge: Historic Preservation
Commission recommending that the Dunleith & Dubuque (White Water Creek) Bridge
nomination to the National Register of Historic Places be forwarded to the State Nomi-
nations Review Committee. Upon motion the documents were received, filed and ap-
proved.
Federal Emergency Management Agency (FEMA) - Acceptance of Deeds and
Agreements: City Manager recommending approval of the purchase agreements and
acceptance of the deeds for flood- damaged properties at 1711 Old Mill Road and 1654
Manson Road that were damaged in the flood of July, 2011 and further recommends
that the City Attorney's Office be authorized to engage the services of Kevin Deeny to
obtain Certificates of Iowa Title Guaranty for these properties. Upon motion the docu-
ments were received and filed and Resolution No. 32 -13 Approving the acquisition of
real estate owned by the Estes of Zane C. Thorpe in the City of Dubuque, Iowa; and
Resolution No. 33 -13 Approving the acquisition of real estate owned by the Estate of
Ken J. Lin in the City of Dubuque, Iowa, were adopted.
Federal Emergency Management Agency (FEMA) - Asbestos Survey and Monitoring:
City Manager recommending approval of the bid specifications for asbestos survey and
monitoring for the flood - damaged structures at 1711 Old Mill Road and 1654 Manson
Road. Upon motion the documents were received, filed and approved.
Federal Emergency Management Agency (FEMA) - North Catfish Creek: City Man-
ager transmitting an update of the successful North Fork of Catfish Creek Letter of Map
Revision (LOMR) process for the City's flood plain maps and correspondence from the
Federal Emergency Management Agency (FEMA). Upon motion the documents were
received and filed.
Long Range Planning Advisory Commission - Indoor Aquatic Center: Long Range
Planning Commission submitting a Letter of Support for an indoor aquatic center and
expressing its interest in assisting with the study and participating in the community en-
gagement process. Upon motion the documents were received, filed and referred to the
City Manager.
Plat of Survey - Bee Branch Subdivision No. 10: City Manager recommending ap-
proval of the Plat of Survey for Lot 1 and Lot 2 of Bee Branch Subdivision No. 10 in or-
der to make available area along Elm Street for the Bee Branch Creek Restoration Pro-
ject. Upon motion the documents were received and filed and Resolution No. 34 -13 Ap-
proving Plat of Survey of Lot 1 and Lot 2 of Bee Branch Subdivision No. 10 in the City of
Dubuque, Dubuque County, Iowa, was adopted.
Quarterly Investment Report: City Manager transmitting the December 31, 2012
Quarterly Investment Report. Upon motion the documents were received and filed.
2013 Federal Legislative Priorities: City Manager recommending adoption of the
2013 Federal Legislative Priorities. Upon motion the documents were received, filed and
approved.
Enterprise Zone Commission: City Manager transmitting appointments to the City's
Enterprise Zone Commission of Dave Baker for United Labor, Richard Van !ten for the
Long Range Planning Advisory Commission and Kelley Deutmeyer for the Iowa Eco-
nomic Development Authority. Upon motion the documents were received and filed.
Golf Course Technician: City Manager recommending approval to create one Golf
Course Technician position and eliminate one vacant Maintenanceworker position in the
Leisure Services Department. Upon motion the documents were received, filed and ap-
proved.
Dubuque Convention and Visitors Bureau Advisory Board: Dubuque Convention and
Visitors Bureau Advisory Board submitting meeting minutes of January 16, 2013 as re-
quired by their Purchase of Service Agreement. Upon motion the documents were re-
ceived and filed.
Mayors for Peace: Communication from Mayor Matsui Kazumi of Hiroshima, Japan,
transmitting the City's Certification of Membership in Mayors for Peace and poster exhi-
bition. Upon motion the documents were received, filed and approved.
Improvement Contracts / Performance, Payment and Maintenance Bonds: Murphy
Construction Group, LLC for the ARC Transfer Center Canopy Project 2012 Phase 1.
Upon motion the documents were received, filed and approved.
Alcohol Compliance Civil Penalty for Alcohol License Holders - Casey's General Store
#2420: City Manager recommending approval of the Acknowledgment /Settlement
Agreement for an alcohol compliance violation for Casey's General Store #2420 at 2699
Rockdale Road. Upon motion the documents were received, filed and approved.
Alcohol Compliance Civil Penalty for Alcohol License Holders - Casey's General
Store #2421: City Manager recommending approval of the Acknowledgment /Settlement
Agreement for an alcohol compliance violation for Casey's General Store #2421 at 4003
Peru Road. Upon motion the documents were received, filed and approved.
Alcohol Compliance Civil Penalty for Alcohol License Holders - Exxtreme Pub: City
Manager recommending approval of the Acknowledgment /Settlement Agreement for an
alcohol compliance violation for Exxtreme Pub at 1701 Central Avenue. Upon motion
the documents were received, filed and approved.
Alcohol Compliance Civil Penalty for Alcohol License Holders - Los Aztecas Mexican
Restaurant: City Manager recommending approval of the Acknowledgment /Settlement
Agreement for an alcohol compliance violation for Los Aztecas Mexican Restaurant,
2700 Dodge Street. Upon motion the documents were received, filed and approved.
Alcohol Compliance Civil Penalty for Alcohol License Holders - Plaza 20 BP /Amoco:
City Manager recommending approval of the Acknowledgment /Settlement Agreement
for an alcohol compliance violation for Plaza 20 BP /Amoco at 2600 Dodge Street. Upon
motion the documents were received, filed and approved.
Tobacco Compliance - Civil Penalty for Tobacco License Holders - Plaza 20
BP /Amoco: City Manager recommending approval of the Acknowledgement /Settlement
Agreement for a tobacco compliance violation for Plaza 20 BP /Amoco at 2600 Dodge
Street. Upon motion the documents were received, filed and approved.
Alcohol Compliance Civil Penalty for Alcohol License Holders - Steve's Ace Home &
Garden: City Manager recommending approval of the Acknowledgment /Settlement
Agreement for an alcohol compliance violation for Steve's Ace Home & Garden at 3350
JFK Road. Upon motion the documents were received, filed and approved.
Tobacco Compliance - Civil Penalty for Tobacco License Holders - Casey's General
Store #2421: City Manager recommending approval of the Acknowledge-
ment /Settlement Agreement for a tobacco compliance violation for Casey's General
Store #2421 at 4003 Peru Road. Upon motion the documents were received, filed and
approved.
Tobacco Compliance - Civil Penalty for Tobacco License Holders - Casey's General
Store #2420: City Manager recommending approval of the Acknowledge-
ment /Settlement Agreement for a tobacco compliance violation for Casey's General
Store #2420 at 2699 Rockdale Road. Upon motion the documents were received, filed
and approved.
Alcohol and Tobacco License Applications: City Manager recommending approval of
annual liquor, beer, wine and tobacco licenses as submitted. Upon motion the docu-
ments were received and filed and Resolution No. 35 -13 Approving applications for
beer, liquor, and /or wine permits, as required by City of Dubuque Code of Ordinances
Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor,
Beer and Wine Licenses and Permits; and Resolution No. 36 -13 Approving applications
for retail cigarette /tobacco sales permits, as required by Iowa Code 453A.47A were
adopted.
ITEMS TO BE SET FOR PUBLIC HEARING
Motion by Lynch to receive and file the documents, adopt the resolutions, set the
public hearings as indicated, and direct the City Clerk to publish notice as prescribed by
law. Seconded by Braig. Motion carried 7 -0.
Sale of Property - 2290 Washington Street: City Manager recommending that a pub-
lic hearing be set for February 18, 2013 for the purpose of disposing of City -owned real
property located at 2290 Washington Street to Katherine Toskey. Upon motion the doc-
uments were received and filed and Resolution No. 37 -13 Resolution of Intention to dis-
pose of City -owned property, Lot 1 Bee Branch Sub. No. 3 in the City of Dubuque, Iowa,
according to the recorded plat thereof - 2290 Washington Street was adopted setting a
public hearing for a meeting to commence at 6:30 p.m. on February 18, 2013 in the His-
toric Federal Building.
Sale of Property - 2320 Washington Street: City Manager recommending approval
that a public hearing be set for February 18, 2013 for the purpose of disposing of City -
owned real property located at 2320 Washington Street to Samantha and Nolan Hein.
Upon motion the documents were received and filed and Resolution No. 38 -12 Resolu-
tion of Intention to dispose of City -owned property specifically, lot 1 Bee Branch No. 6 in
the City of Dubuque, County of Dubuque, Iowa, according to the recorded plat thereof,
2320 Washington Street was adopted setting a public hearing for a meeting to com-
mence at 6:30 p.m. on February 18, 2013 in the Historic Federal Building.
City Hall Envelope Restoration (Tuckpointing) Project: City Manager recommending
initiation of the bidding process for the City Hall Envelope Restoration (Tuckpointing)
Project, and further recommends that a public hearing be set for February 18, 2013.
Upon motion the documents were received and filed and Resolution No. 39 -13 Prelimi-
nary approval of plans, specifications, form of contract, and estimated cost; setting date
of public hearing on plans, specifications, form of contract, and estimated cost; and or-
dering the advertisement for bids (City Hall Envelope Restoration Project) was adopted
setting a public hearing for a meeting to commence at 6:30 p.m. on February 18, 2013
in the Historic Federal Building.
PUBLIC HEARINGS
Upon motion the rules were suspended allowing anyone present to address the City
Council.
Asbury Tank Reconditioning Project: Proof of publication on notice of public hearing
to consider the approval of the plans, specifications, form of contract and the estimated
cost for the Asbury Tank Reconditioning Project and the City Manager recommending
approval. Motion by Lynch to receive and file the documents and adopt Resolution No.
40 -13 Approval of plans, specifications, form of contract, and estimated cost for the As-
bury Tank Reconditioning Project. Seconded by Jones. Motion carried 7 -0.
Weaver Castle LLC - Development Agreement: Proof of publication on notice of pub-
lic hearing to consider approval a Development Agreement with Weaver Castle, LLC to
redevelop property located at 407 -409 Loras Blvd. and the City Manager recommending
approval. Motion by Lynch to receive and file the documents and adopt Resolution No.
41 -13 Approving issuance of Urban Renewal Tax Increment Revenue Obligations and
the execution of a Development Agreement relating thereto with Weaver Castle, LLC.
Seconded by Jones. Motion carried 7 -0.
Upon motion the rules were reinstated limiting discussion to the City Council.
ACTION ITEMS
Project HOPE Update: Eric Dregne, Director of Programs for the Community Founda-
tion of Greater Dubuque provided an update and presentation on the activities of Project
HOPE. Motion by Jones to receive and file. Seconded by Resnick. Mr. Dregne provided
information related to the Project HOPE coalition, objectives, connecting people to edu-
cation and skills, pathways to employment, Circles Initiative, financial asset building.
Council Member Braig asked that Mr. Dregne look into partnering with the Heart Pro-
gram. Motion carried 7 -0.
Dubuque Works 2012 Annual Report: Sarah Harris, Vice President of Workforce So-
lutions for Greater Development Corporation, to provide a presentation on the Dubuque
Works 2012 Annual Report. Motion by Jones to receive and file. Seconded by Resnick.
Ms. Harris provided information related to the program's impact, connection with people,
relocation assistance, retention of young professionals, skills development, creation of
skills pathways, newcomer services, resume building and internships. Motion carried 7-
0.
Smarter Sustainable Dubuque Pilot Project on Smarter Discards - Follow Up: City
Manager recommending that the City enter into contracts to make purchases from ven-
dors to provide Radio Frequency Identification (RFID) technology, data collection soft-
ware, and engagement and project management assistance in order to undertake the
Smarter Discard Management Proof of Concept. Motion by Connors to receive and file
the documents and approve the recommendation. Seconded by Braig. Responding to
questions from the City Council, Resource Management Coordinator Paul Schultz stat-
ed that the use of technology will improve the efficiency, economic value and safety of
refuse collection. Motion carried 7 -0.
City Council Salary Compensation Review: City Clerk submitting information for be-
ginning the process of reviewing City Council salary compensation. Motion by Connors
to receive and file the documents and that Council provide the name and contact infor-
mation for their representative to the City Clerk.by February 8, 2013. Seconded by
Jones. Motion carried 7 -0.
Dubuque County Emergency Management Agency: City Manager transmitting the
meeting agenda and supporting documentation for the Dubuque County Emergency
Management Agency's budget meeting on Wednesday, February 6 at 7:15 p.m., which
requests that the Mayor or Council representative attend. Motion by Connors to receive
and file the documents and appoint Council Member Ric Jones as the Mayor's designee
at the EMA meeting. Seconded by Braig. Motion carried 7 -0.
Fiscal Year 2014 Budget Recommendation: City Manager submitting the Fiscal Year
2014 Budget Recommendation. Motion by Connors to receive and file the documents.
Seconded by Jones. City Manager Van Milligen provided a slide presentation on the
City's financial history since the 1980s, plan for the future and how Dubuque compares
to the 10 largest cities in Iowa. Motion carried 7 -0.
COUNCIL MEMBER REPORTS
Mayor Buol reported on Dubuque receiving the River City of the Year award from Io-
wa River Revivals and his attendance at Canada's first Smart City Summit in Toronto.
There being no further business, upon motion the City Council adjourned at 8:46 p.m.
/s /Kevin S. Firnstahl, CMC
City Clerk
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