Dubuque County - Southwest Arterial 28E AgreementTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
Dubuque County Intergovernmental 28E Funding Agreement
Iowa DOT Project No. STP -U -2100 (634)- -70 -31
DATE: February 12, 2013
Dubuque
kital
All- America City
II 111!
2012
Assistant City Engineer Bob Schiesl recommends City Council approval of an
Intergovernmental 28E Funding Agreement with Dubuque County for the Southwest
Arterial Project.
The City and County desire to equally contribute funding for the Southwest Arterial
Project to achieve the required 20% local funding obligation in the amount of
$7,152,914 for the $28,611,653 in federal SAFETEA -LU funding received to support the
continued development and completion of the Southwest Arterial Project. The City has
already budgeted funds for this purpose. The City has received additional federal
funding that does not require a local match.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
hrilit44 krt.,709,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer P.b S
DATE: February 12, 2013
SUBJECT: Southwest Arterial Project
Dubuque County Intergovernmental 28E Funding Agreement
Iowa DOT Project No. STP -U -2100 (634)- -70 -31
INTRODUCTION
Dubuque
lb Ad
rAmuicalill7
2012
The enclosed resolution authorizes the Mayor to execute an Intergovernmental 28E
Funding Agreement with Dubuque County for the Southwest Arterial Project.
On January 28, 2013 the Dubuque County Board of Supervisors approved and signed
the Intergovernmental 28E Funding Agreement and now the City Council is requested
to review and approve said agreement.
DISCUSSION
The Dubuque City Council, the Dubuque County Board of Supervisors, the Dubuque
Metropolitan Area Transportation Study (DMATS), the Dubuque Area Chamber of
Commerce and the Greater Dubuque Development Corporation have all identified the
completion of the Southwest Arterial Project as the No. 1 surface transportation priority
in the Dubuque area.
The City and County desire to maintain and increase transportation infrastructure while
improving safety for the motorist within the City of Dubuque and Dubuque County and
acknowledge the mutual benefit to partner on the Southwest Arterial Project and agree
to contribute funding for the Project.
There is currently federal appropriation authorization in the Federal Transportation Bill
(SAFETEA -LU) in the amount of $28,611,653 for the continued development and
advancement of the Southwest Arterial Project. The Federal Transportation Bill
regulations authorize the portion of the Southwest Arterial Project costs reimbursed with
SAFETEA -LU funds shall be limited to a maximum of either 80% of eligible costs or the
total amount of obligation authority ($28,611,653), whichever is less. The Federal
Transportation Bill regulations require that the remaining 20% balance of eligible costs
for the Southwest Arterial Project be paid with Non - Federal appropriated funds or such
applicable local fund source(s).
The City and County desire to enter into agreements with each other for the purpose of
financing transportation improvement projects on streets and highways in Dubuque
County with Federal funds and the 20% local funding obligation for eligible Southwest
Arterial Project costs is $7,152,914 and will allow for 100% obligation expenditure of the
Federal SAFETEA -LU appropriated funding ($28,611,653). The City and County desire
to equally contribute funding for the Southwest Arterial Project to achieve the required
20% local funding obligation in the amount of $7,152,914 to support the continued
development and completion of the Southwest Arterial Project.
FUNDING AGREEMENT
The County can utilize DMATS Surface Transportation Program (STP) funds to provide
for 80% of the cost of the proposed County projects shown in Table 1 which will allow
for the reallocation of local County funds previously budgeted for County projects shown
in Table 1 to be used for the Southwest Arterial Project; equal to the DMATS STP
allocation as shown.
County Project
DMATS STP
Funding
Local Funding to
Southwest Arterial
Hales Mill Road
City of Asbury to Derby Grange
FY 2014
$ 1,542,478.00
$ 1,542,478.00
Mud Lake Road
Circle Ridge to Mississippi River
FY 2014
$ 700,000.00
$ 700,000.00
Herber Road Bridge
FY 2014
$ 1,333,979.00
$ 1,333,979.00
County Local Funding:
$ 3,576,457.00
$ 3,576,457.00
Table 1
The Dubuque City Council has committed the allocation of local City funds to be used
for the Southwest Arterial Project; equal to the City's annual distribution of
Transportation Investment Moves the Economy in the 21st Century (TIME -21) funding
as summarized in the following Table 2.
TIME -21 Allocation
Local Funding to
Southwest Arterial
City
FY 2009
$ 19,346.00
$ 19,346.00
Actual
City
FY 2010
$ 106,559.00
$ 106,559.00
Actual
City
FY 2011
$ 351,621.00
$ 351,621.00
Actual
City Local Funding:
$ 477,526.00
$ 477,526.00
Table 2
The City has already utilized DMATS Surface Transportation Program (STP) funds to
provide for 80% of the cost for the City projects shown in Table 3 which provided for the
reallocation of local City funds previously budgeted for City projects shown in Table 3 to
be used for the Southwest Arterial Project; equal to the DMATS STP allocation.
City Project
DMATS STP
Funding
Local Funding to
Southwest Arterial
$ 252,150.00
Locust Street Resurfacing
9th to 17th Street
$ 462,246.00
$ 462,246.00
Actual
Kaufmann Avenue Resurfacing
John F. Kennedy to Carter Road
$ 448,594.00
$ 448,594.00
Actual
NW Arterial Capacity Improvements
Penn Ave to Asbury
$ 360,000.00
$ 360,000.00
Obligated
US 61/151 Corridor Improvements
US 52/Twin Valley & Maquoketa Drive
$ 255,000.00
$ 255,000.00
Obligated
North Cascade Bridge
County ER Project
$ 293,600.00
$ 293,600.00
Obligated
City Local Funding:
$ 1,819,440.00
$ 1,819,440.00
Table 3
The Dubuque City Council has committed the allocation of local City funds to be used
for the Southwest Arterial Project; equal to the City's distribution of Iowa Jobs (I -JOBS)
funding as summarized in the following Table 4.
City
City
FY 2010
FY 2011
City Local Funding:
I -JOBS Allocation
Local Funding to
Southwest Arterial
$ 252,150.00
$ 252,150.00
$ 306,817.00
$ 306,817.00
$ 558,967.00
$ 558,967.00
Table 4
Actual
Actual
The Dubuque City Council has programmed funding for the Southwest Arterial Project
in the City's annual capital improvement budget and between Fiscal Year 2009 through
Fiscal Year 2011 the City has expended $720,524 in Local Option Sales Tax funding to
provide for the continued development and advancement of the Southwest Arterial
Project.
The City and County acknowledge and agree that the funding sources, the proposed
projects, and the funding amounts as outlined in the reference Tables 1 thru 4 are
subject to change, however the mutual commitment between the City and County to
equally contribute funding for the Southwest Arterial Project to achieve the required
20% local funding obligation in the amount of $7,152,914 to support the continued
development and completion of the Southwest Arterial Project will not change.
The City and County acknowledge the mutual benefit to partner on the Southwest
Arterial Project and agree to contribute funding for the Project.
The City and County hereby agree to partner on the Southwest Arterial Project and
agree to contribute funding as follows:
FUNDING SOURCE
AMOUNT
Federal SAFETEA -LU Appropriation (80 %)
$ 28,611,653
City of Dubuque Funds (10 %)
3,576,457
Dubuque County Funds (10 %)
3,576,457
Total Project Funding:
$ 35,764,567
The projected annual funding distribution for the City's 10% local funding obligation is
summarized as follows:
City
FY 2009
$ 795,419.00
Actual
City
FY 2010
$ 1,405,981.00
Actual
City
FY 2011
$ 1,375,057.00
Actual
City Funding Total: $ 3,576,457.00
The projected annual funding distribution for the County's 10% local funding obligation
is summarized as follows:
County
FY 2014
$ 3,576,457.00
Projected
County Funding Total: $ 3,576,457.00
The City will be the lead agency and will contract and administer public improvements
for the Southwest Arterial Project and agrees to submit to the County requests for
reimbursement for eligible costs incurred by City on the Southwest Arterial. The County
agrees to reimburse City for eligible costs incurred by City on the Southwest Arterial.
RECOMMENDATION
The Dubuque County Board of Supervisors has approved and signed the
Intergovernmental 28E Funding Agreement and I recommend that the City Council
adopt the enclosed resolution and authorize the Mayor to sign the Intergovernmental
28E Funding Agreement with Dubuque County for the Southwest Arterial Project.
ACTION TO BE TAKEN
respectfully request that the City Council adopt the attached resolution and authorize
the Mayor to sign the Intergovernmental 28E funding Agreement with Dubuque County
for the Southwest Arterial Project.
Prepared by: Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Bret Wilkinson, Dubuque County Engineer
Kent Ellis, Iowa DOT, Local Systems Engineer
Chandra Ravada, ECIA
F: \PROJECTS \SW ARTERIAL - IA HYW 32 \County - 28E Agreement
Matt Schultz
Secretary of State
State of Iowa
28E
Agreement
FOR OFFICE USE ONLY:
FILED
M505949
3/20/2013 10:00:24 AM
PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM
Item 1. The full legal name, organization type and county of each participant to this agreement are:
Item 2. The type of Public Service included in this agreement is: 350 Street and Road Systems
*Enter "Other" if
not in Iowa
(Enter only one Service Code and Description) Code Number Service Description
Item 3. The purpose of this agreement is: (please be specific)
Financing transportation improvement project on street and highways in Dubuque County for federal funds. 20
percent local funding obligation for eligible Southwest Arterial Projects
Item 4. The duration of this agreement is: (check one) ❑Agreement Expires mindefinite Duration
[mm /dd /yyyy]
Item 5. Does this agreement amend or renew an existing agreement? (check one)
m NO
El YES Filing # of the agreement:
(Use the filing number of the most recent version filed for this agreement)
The filing number of the agreement may be found by searching the 28E database at: www.sos.state.ia.us /28E.
Item 6. Attach two copies of the agreement to this form if not filing online.
Item 7. The primary contact for further information regarding this agreement is: (optional)
LAST Name FIRST Name
Title Department
Email Phone
Full Legal Name
Organization Type
*County
Party 1
City of Dubuque
City
Dubuque
Party 2
Dubuque County
County
Dubuque
Party 3
Party 4
Party 5
Item 2. The type of Public Service included in this agreement is: 350 Street and Road Systems
*Enter "Other" if
not in Iowa
(Enter only one Service Code and Description) Code Number Service Description
Item 3. The purpose of this agreement is: (please be specific)
Financing transportation improvement project on street and highways in Dubuque County for federal funds. 20
percent local funding obligation for eligible Southwest Arterial Projects
Item 4. The duration of this agreement is: (check one) ❑Agreement Expires mindefinite Duration
[mm /dd /yyyy]
Item 5. Does this agreement amend or renew an existing agreement? (check one)
m NO
El YES Filing # of the agreement:
(Use the filing number of the most recent version filed for this agreement)
The filing number of the agreement may be found by searching the 28E database at: www.sos.state.ia.us /28E.
Item 6. Attach two copies of the agreement to this form if not filing online.
Item 7. The primary contact for further information regarding this agreement is: (optional)
LAST Name FIRST Name
Title Department
Email Phone
i11111imNwmiii11111mmumiwn1111m1111
Doc ID: 007632130011 Type' GEN
Kind 28E AGREEMENT
Recorded: 02/27/2013 at 02:24:02 PM
Fee Amt: $0.00 Page 1 of 11
Dubuque County Iowa
Kathy Flynn Thurlow Recorder (�
Fi1e2013 -00003 / % 61
Preparer's Name: Robert D. Schiesl Address: 50 W. 131h St., Dubuque, Iowa 52001 Telephone: (563) 589 -4270
Return To: Dubuque County Engineer Address: 13047 City View Dr., Dubuque, Iowa 52002 Telephone: (563) 557 -7283
28E AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
DUBUQUE COUNTY, IOWA
FOR THE ALLOCATION OF TRANSPORTATION FUNDING FOR THE
SOUTHWEST ARTERIAL PROJECT
This Agreement, dated for reference purposes the aw day of c%ANMt, ,
2013, is made and entered into by and between the City of Dubuque, Iowa (City) and
Dubuque County, Iowa (County).
WHEREAS, City and County desire to maintain and increase transportation
infrastructure while improving safety for the motorist within the City of Dubuque and
Dubuque County; and
WHEREAS, the Dubuque City Council, the Dubuque County Board of
Supervisors, the Dubuque Metropolitan Area Transportation Study (DMATS), the
Dubuque Area Chamber of Commerce and the Greater Dubuque Development
Corporation have all identified the completion of the Southwest Arterial Project as the
No. 1 surface transportation priority in the Dubuque area; and
WHEREAS, there is federal appropriation authorization in the Federal
Transportation Bill (SAFETEA -LU) in the amount of $28,611,653 for the continued
development and advancement of the Southwest Arterial Project; and
WHEREAS, the Federal Transportation Bill regulations authorize the portion of
the Southwest Arterial Project costs reimbursed with SAFETEA -LU funds shall be
limited to a maximum of either 80% of eligible costs or the total amount of obligation
authority ($28,611,653), whichever is less; and
COW)
WHEREAS, the Federal Transportation Bill regulations require that the remaining
20% balance of eligible costs for the Southwest Arterial Project be paid with Non -
Federal appropriated funds or such applicable local fund source(s); and
WHEREAS, City and County desire to enter into agreements with each other for
the purpose of financing transportation improvement projects on streets and highways
in Dubuque County with Federal funds; and
WHEREAS, the 20% local funding obligation for eligible Southwest Arterial
Project costs is $7,152',914 and will allow for 100% obligation expenditure of the Federal
SAFETEA -LU appropriated funding ($28,611,653); and
WHEREAS, City and County desire to equally contribute funding for the
Southwest Arterial Project to achieve the required 20% local funding obligation in the
amount of $7,152,914 to support the continued development and completion of the
Southwest Arterial Project; and
WHEREAS, County can utilize DMATS Surface Transportation Program (STP)
funds to provide for 80% of the cost of the proposed County projects shown in Table 1
which will allow for the reallocation of local County funds previously budgeted for
County projects shown in Table 1 to be used for the Southwest Arterial Project; equal to
the DMATS STP allocation as shown; and
County Project
DMATS STP
Funding
Local Funding to
Southwest Arterial
Hales Mill Road
City of Asbury to Derby Grange
FY 2014
$ 1,542,478.00
$ 1,542,478.00
Mud Lake Road
Circle Ridge to Mississippi River
FY 2014
$ 700,000.00
$ 700,000.00
Herber Road Bridge
FY 2014
$ 1,333,979.00
$ 1,333,979.00
County Local Funding:
$ 3,576,457.00
$ 3,576,457.00
Table 1
WHEREAS, the Dubuque City Council has committed the allocation of local City
funds to be used for the Southwest Arterial Project; equal to the City's annual
distribution of Transportation Investment Moves the Economy in the 21st Century
(TIME -21) funding as summarized in the following Table 2; and
TIME -21 Allocation Local Funding to
Southwest Arterial
City
FY 2009
$ 19,346.00
$ 19,346.00
Actual
City
FY 2010
$ 106,559.00
$ 106,559.00
Actual
City
FY 2011
$ 351,621.00
$ 351,621.00
Actual
City Local Funding: $ 477,526.00 $ 477,526.00
Table 2
WHEREAS, City has already utilized DMATS Surface Transportation Program
(STP).funds to provide for 80% of the cost for the City projects shown in Table 3 which
provided for the reallocation of local City funds previously budgeted for City projects
shown in Table 3 to be used for the Southwest Arterial Project; equal to the DMATS
STP allocation; and
City Project
DMATS STP
Funding
Local Funding to
Southwest Arterial
$ 252,150.00
Locust Street Resurfacing
9th to 17 Street
$ 462,246.00
$ 462,246.00
Actual
Kaufmann Avenue Resurfacing
John F. Kennedy to Carter Road
$ 448,594.00
$ 448,594.00
Actual
NW Arterial Capacity Improvements
Penn Ave to Asbury
$ 360,000.00
$ 360,000.00
Obligated
US 61/151 Corridor Improvements
US 52/Twin Valley & Maquoketa Drive
$ 255,000.00
$ 255,000.00
Obligated
North Cascade Bridge
County ER Project
$ 293,600.00
$ 293,600.00
Obligated
City Local Funding:
$ 1,819,440.00
$ 1,819,440.00
Table 3
WHEREAS, the Dubuque City Council has committed the allocation of local City
funds to be used for the Southwest Arterial Project; equal to the City's distribution of
Iowa Jobs (I -JOBS) funding as summarized in the following Table 4; and
I -JOBS Allocation
Local Funding to
Southwest Arterial
City
FY 2010
$ 252,150.00
$ 252,150.00
Actual
City
FY 2011
$ 306,817.00
$ 306,817.00
Actual
City Local Funding: $ 558,967.00 $ 558,967.00
Table 4
WHEREAS, the Dubuque City Council has programmed funding for the
Southwest Arterial Project in the City's annual capital improvement budget and between
Fiscal Year 2009 through Fiscal Year 2011 the City has expended $720,524 in Local
Option Sales Tax funding to provide for the continued development and advancement of
the Southwest Arterial Project; and
WHEREAS, City and County acknowledge and agree that the funding sources,
the proposed projects, and the funding amounts as outlined in the reference Tables 1
thru 4 are subject to change, however the mutual commitment between the City and
County to equally contribute funding for the Southwest Arterial Project to achieve the
required 20% local funding . obligation in the amount of $7,152,914 to support the
continued development and completion of the Southwest Arterial Project will not
change; and
WHEREAS, City and County acknowledge the mutual benefit to partner on the
Southwest Arterial Project and agree to contribute funding for the Project as set forth
herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
SECTION 1. City and County hereby agree to partner on the Southwest Arterial
Project (Iowa DOT Project No. HDP -2100 (643)-- 71 -31) and agree to contribute funding
as follows:
FUNDING SOURCE
AMOUNT.
Federal SAFETEA -LU Appropriation (80 %)
$ 28,611,653
City of Dubuque Funds (10 %)
.3,576,457
Dubuque County Funds (10 %)
3,576,457
Total Project Funding:
$ 35,764,567
$ 1,375,057.00
Actual
SECTION 2. The projected annual funding distribution for the City's 10% local funding
obligation is summarized as follows:
City
FY 2009
$ 795,419.00
Actual
City
FY 2010
$ 1,405,981.00
Actual
City
FY 2011
$ 1,375,057.00
Actual
City Funding Total: $ 3,576,457.00
SECTION 3. The projected annual funding distribution for the County's 10% local
funding obligation is summarized as follows:
County
FY 2014
$ 3,576,457.00
Projected
County Funding Total: $ 3,576,457.00
SECTION 4. City shall be the lead agency and shall contract and administer said
public improvements for the Southwest Arterial Project (Iowa DOT Project No. HDP -
2100 (643)-- 71 -31).
SECTION 5. _ City agrees to submit to County requests for reimbursement for eligible
costs incurred by City on the Southwest Arterial Project (Iowa DOT Project No. HDP -
2100 (643)-- 71 -31).
SECTION 6. County agrees to reimburse City for eligible costs incurred by City on the
Southwest Arterial Project (Iowa DOT Project No. HDP -2100 (643)-- 71 -31).
IN WITNESS THEREOF, the parties have set their hands, for the purpose herein
expressed.
APPROVED BY: DUBUQUE COUNTY BOARD OF SUPERVISORS
Eric Manternach, Chair
ATTEST:
Date: JANI9ary Zg , 2013.
Mona Manternach, Deputy Auditor
bn this 2 S day of V-if ` ^ i"), 2013, before me, Mary Ann Specht , a Notary Public, in and for the
,tate of Iowa, personally appeared Eric Manternach and Mona Manternach, to me personally known and who, being
duly sworn, did say that they are the Chairperson of the Board of Supervisors and Deputy Auditor, respectively, of the
County of Dubuque, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation,
and that the instrument was signed and sealed on behalf of the corporation, by authority of its Board of Supervisors,
as coo tained in the resolution adopted by the Board of Supervisors of Dubuque County on the Z 4"'N. day of
/4 '1 •► ^ 9 , 2013, and Eric Manternach and Mona Manternach acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily
executed.
�, ' Are� c ffi 4*-.• MttptAL53563
•
,-) •ivr►....,yr lam!
Mary Ann Specht, Notary Public
APPROVED Y: CITY OF DUBUQUE, IOWA
Roy D. Buol,
ATTEST:
/ A
Kevi r Firnstahl, ity C er
Date: February 18 , 2013.
On this 18th day of February , 2013, before me,
a Notary Public, in and for the State of Iowa, personally appeared Roy D. Buol an even Firnstahl to me personally
known and who, being duly sworn, did say that they are the Mayor and City Jerk, respectively, of the City of
Dubuque, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the
instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in the
resolution adopted by the City Council, of the City of Dubuque City Council on the 18th day of
February , 2013, and Roy D. Buol and Kevin Firnstahl acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily
executed.
4/7114
°AMEL,A J. 1MficCARRON
Cu, mission Number 772419
grti ge4AA0-7/1
Notary Public
RESOLUTION NO. )3`039
WHEREAS, on August 25, 2008 Dubuque County adopted Resolution No. 08 -254 designating
projected TIME -21 funding for FY09 through FY14 to the Iowa 32 /Southwest Arterial project as
local match, and
WHEREAS, it is necessary for Dubuque County and the City of Dubuque to enter into a 28E
Agreement detailing the responsibilities and funding obligations of each entity regarding the
Southwest Arterial project,
THEREFORE BE IT RESOLVED that the Board of Supervisors of Dubuque County, Iowa hereby
approve and direct the Chair to sign the 28E Agreement with the City of Dubuque for the allocation
of transportation funding for the Southwest Arterial project, Iowa DOT Project No. HDP-
2100(643)- 71 -31.
Adopted this 28th day of January, 2013.
Eric Manternach, Chair
Dubuque County Board of Supervisors
ATTEST:
ln6h€4.J124
Mona Manternach, Deputy Auditor
RESOLUTION NO, 46 -13
RESOLUTION APPROVING AN INTERGOVERNMENTAL 28E FUNDING
AGREEMENT BETWWEN THE CITY OF DUBUQUE AND DUBUQUE COUNTY FOR
THE SOUTHWEST ARTERIAL PROJECT, IOWA DOT PROJECT NO. STP -U -2100
(634)- -70 -31
WHEREAS, the Dubuque City Council, the Dubuque County Board of
Supervisors, the Dubuque Metropolitan Area Transportation Study (DMATS), the
Dubuque Area Chamber of Commerce and the Greater Dubuque Development
Corporation have all identified the completion of the Southwest Arterial Project as the
No. 1 surface transportation priority in the Dubuque area; and
WHEREAS, the City and County desire to maintain and increase transportation
infrastructure while improving safety for the motorist within the City of Dubuque and
Dubuque County and acknowledge the mutual benefit to partner on the Southwest
Arterial Project and agree to contribute funding for the Project; and
WHEREAS, there is federal appropriation authorization in the Federal
Transportation Bill (SAFETEA -LU) in the amount of $28,611,653 for the continued
development and advancement of the Southwest Arterial Project; and
WHEREAS, the Federal Transportation Bill regulations authorize the portion of
the Southwest Arterial Project costs reimbursed with SAFETEA -LU funds shall be
limited to a maximum of either 80% of eligible costs or the total amount of obligation
authority ($28,611,653), whichever is Tess; and
WHEREAS, the Federal Transportation Bill regulations require that the remaining
20% balance of eligible costs for the Southwest Arterial Project be paid with Non -
Federal appropriated funds or such applicable local fund source(s); and
WHEREAS, City and County desire to enter into agreements with each other for
the purpose of financing transportation improvement projects on streets and highways
in Dubuque County with Federal funds; and
WHEREAS, the 20% local funding obligation for eligible Southwest Arterial
Project costs is $7,152,914 and will allow for 100% obligation expenditure of the Federal
SAFETEA -LU appropriated funding ($28,611,653); and
WHEREAS, City and County desire to equally contribute funding for the
Southwest Arterial Project to achieve the required 20% local funding obligation in the
amount of $7,152,914 to support the continued development and completion of the
Southwest Arterial Project; and
WHEREAS, County can utilize DMATS Surface Transportation Program (STP)
funds to provide for 80% of the cost of the proposed County projects shown in Table 1
which will allow for the reallocation of local County funds previously budgeted for
County projects shown in Table 1 to be used for the Southwest Arterial Project; equal to
the DMATS STP allocation as shown; and
County Project
DMATS STP
Funding
Local Funding to
Southwest Arterial
Hales Mill Road
City of Asbury to Derby Grange
FY 2014
$ 1,542,478.00
$ 1,542,478.00
Mud Lake Road
Circle Ridge to Mississippi River
FY 2014
$ 700,000.00
$ 700,000.00
Herber Road Bridge
FY 2014
$ 1,333,979.00
$ 1,333,979.00
County Local Funding:
$ 3,576,457.00
$ 3,576,457.00
Table 1
WHEREAS, the Dubuque City Council has committed the allocation of local City
funds to be used for the Southwest Arterial Project; equal to the City's annual
distribution of Transportation Investment Moves the Economy in the 21st Century
(TIME -21) funding as summarized in the following Table 2; and
TIME -21 Allocation
Local Funding to
Southwest Arterial
City
FY 2009
$ 19,346.00
$ 19,346.00
Actual
City
FY 2010
$ ; 106,559.00
$ 106,559.00
Actual
City
FY 2011
$ 351,621.00
$ 351,621.00
Actual
City Local Funding:
$ 477,526.00 $ 477,526.00
Table 2
WHEREAS, City has already utilized DMATS Surface Transportation Program
(STP) funds to provide for 80% of the cost for the City projects shown in Table 3 which
provided for the reallocation of local City funds previously budgeted for City projects
shown in Table 3 to be used for the Southwest Arterial Project; equal to the DMATS
STP allocation; and
City Project
DMATS STP
Funding
Local Funding to
Southwest Arterial
Locust Street Resurfacing
9th to 17th Street
$ 462,246.00
$ 462,246.00
Actual
Kaufmann Avenue Resurfacing
John F. Kennedy to Carter Road
$ 448,594.00
$ 448,594.00
Actual
NW Arterial Capacity Improvements
Penn Ave to Asbury
$ 360,000.00
$ 360,000.00
Obligated
US 61/151 Corridor Improvements
US 52/Twin Valley & Maquoketa Drive
$ 255,000.00
$ 255,000.00
Obligated
North Cascade Bridge
County ER Project
$ 293,600.00
$ 293,600.00
Obligated
City Local Funding:
$ 1,819,440.00
$ 1,819,440.00
Table 3
WHEREAS, the Dubuque City Council has committed the allocation of local City
funds to be used for the Southwest Arterial Project; equal to the City's distribution of
Iowa Jobs (I -JOBS) funding as summarized in the following Table 4; and
I -JOBS Allocation Local Funding to
Southwest Arterial
City
FY 2010
$ 252,150.00
$ 252,150.00
Actual
City
FY 2011
$ 306,817.00
$ 306,817.00
Actual
City Local Funding:
$ 558,967.00 $ 558,967.00
Table 4
WHEREAS, the Dubuque City Council has programmed funding for the
Southwest Arterial Project in the City's annual capital improvement budget and between
Fiscal Year 2009 through Fiscal Year 2011 the City has expended $720,524 in Local
Option Sales Tax funding to provide for the continued development and advancement of
the Southwest Arterial Project; and
WHEREAS, City and County acknowledge and agree that the funding sources,
the proposed projects, and the funding amounts as outlined in the reference Tables 1
thru 4 are subject to change, however the mutual commitment between the City and
County to equally contribute funding for the Southwest Arterial Project to achieve the
required 20% local funding obligation in the amount of $7,152,914 to support the
continued development and completion of the Southwest Arterial Project will not
change; and
WHEREAS, City and County acknowledge the mutual benefit to partner on the
Southwest Arterial Project and agree to contribute funding for the Project as set forth
herein.
NOW, THEREFORE, IT IS AGREED BY AND BETWEEN THE PARTIES AS
FOLLOWS:
SECTION 1. City and County hereby agree to partner on the Southwest Arterial
Project (Iowa DOT Project No. HDP -2100 (643)-- 71 -31) and agree to contribute funding
as follows:
FUNDING SOURCE
AMOUNT
Federal SAFETEA -LU Appropriation (80 %)
$ 28,611,653
City of Dubuque Funds (10 %)
3,576,457
Dubuque County Funds (10 %)
3,576,457
Total Project Funding:
$ 35.764.567
SECTION 2. The projected annual funding distribution for the City's 10% local funding
obligation is summarized as follows:
City
FY 2009
$ 795,419.00
Actual
City
FY 2010
$ 1,405,981.00
Actual
City
FY 2011
$ 1,375,057.00
Actual
City Funding Total: $ 3,576,457.00
SECTION 3. The projected annual funding distribution for the County's 10% local
funding obligation is summarized as follows:
County
FY 2014
$ 3,576,457.00
Projected
County Funding Total: $ 3,576,457.00
SECTION 4. City shall be the lead agency and shall contract and administer said
public improvements for the Southwest Arterial Project (Iowa DOT Project No. HDP-
2100 (643)-- 71 -31).
SECTION 5. City agrees to submit to County requests for reimbursement for eligible
costs incurred by City on the Southwest Arterial Project (Iowa DOT Project No. HDP-
2100 (643)-- 71 -31).
SECTION 6. County agrees to reimburse City for eligible costs incurred by City on the
Southwest Arterial Project (Iowa DOT Project No. HDP -2100 (643)-- 71 -31).
Passed, approved and adopted this 18th day of Februar
Attest:
A 'Ke in S. Firnstahl, City lerk
F: \PROJECTS \SW ARTERIAL - IA HYW 32 \County - 28E Agreement
, 2012.
o�
oy D. Buol, Mayor
CERTIFICATE of the CITY CLERK
STATE OF IOWA
SS:
COUNTY OF DUBUQUE )
I, Kevin S. Firnstahl, do hereby certify that I am the duly appointed, qualified, City Clerk
of the City of Dubuque, Iowa, in the County aforesaid, and as such City Clerk, I have in
my possession or have access to the records of the proceedings of the City Council. I
do further state that the hereto attached Resolution No. 46 -13 is a true and correct
copy of the original.
In Testimony Whereof, I hereunto set my hand and official seal of the City of Dubuque,
Iowa.
Dated at Dubuque, Iowa, on this 19th day of February, 2013.
Key
S. Firnstahl, CMC, City Clerk
DUBUQUE COUNTY
HIGHWAY DEPARTMENT
13047 CITY VIEW DRIVE
DUBUQUE, IOWA 52002
PHONE:(563) 557 -7283
FAX: (563) 557 -1973
E -MAIL: engineer @dbqco.org
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