FY 2014 Operating and Captial Budget_Setting Public HearingMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing on Fiscal Year 2014 City Budget
DATE: February 12, 2013
Dubuque
Leal
All-America City
11111
2012
Budget Director Jennifer Larson recommends that the City Council set a public hearing
for February 28, 2013, on the Fiscal Year 2014 City budget, operating and capital
improvement program, for the City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brit44 Pri,10119
Michael C. Van Milligen
MCVM /jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
Masterpiece on the Mississippi
February 12, 2013
TO: Michael C. Van Milligen, City Manager
FROM: Jenny Larson, Budget Director
SUBJECT: Public Hearing on FY 2014 City Budget
INTRODUCTION
Dubuque
Leal
All-America City
11111
2012
The purpose of this memorandum is to submit two resolutions setting the public hearing
and authorizing the publication of official notices for the public hearing required in
connection with the adoption of the Fiscal Year 2014 City budget.
DISCUSSION
The public hearing on the Fiscal Year 2014 City budget will be conducted at
6:30 p.m. in the City Council Chambers at the Historic Federal Building on Thursday,
February 28, 2013. The public hearing will also cover the adoption of the Five -Year
Capital Improvement Program for Fiscal Years 2014 -2018.
State law requires a public hearing on the Operating Budget and the Five -Year Capital
Improvement Program.
ACTION STEP
The action step is for City Council to adopt the two resolutions setting the public hearing
and authorizing the City Clerk to publish the required notices of the public hearing on
the Fiscal Year 2014 City budget, operating and capital improvement program, for the
City of Dubuque.
JML
Attachments
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
City Budget Help
'o return to the budget forms, click on the appropriate worksheet tab (CERT, Re -Est Revenues, etc.
Click on any of the following links to obtain the information you need
Administrative Rules (Amendments, Fund Transfers, Employee Benefits, Etc. )
Amendments ( When is an amendment required? )
Amendment Filing Requirements ( Timelines & required forms, etc. )
Budget Instructions (An overview of how to prepare the city budget, fund types, etc. )
Budget Instructions For Beginners (Definitions, Forms, and How they are completed )
Order of Completion ( Which BUDGET forms to fill out first )
City Chart of Accounts (November 5, 2003 )
Continuing Appropriations ( Iowa Code Section 384.20 )
EXCEL Macro Security Level (Why doesn't the CERT page compute rates? Change Macro sec
Fund Types (Funds types under which a city budgets )
Filing Requirements BUDGET ( Timelines & required forms, etc. )
Internal Service Funds (Budgeting options for Internal Service Funds )
Iowa Code 384.16 as amended July 2007 (Statutory Instructions for City Budgets Process, publi,
Notice of Public Hearing Notice BUDGET (Preparation, publishing or posting requirements )
Problems Printing the BLUE Numbers ( The FIX A few printers won't print the blue numbers. ,
TIF Budgeting (New TIF budgeting and changes to the forms )
Homestead, Elderly, Military Credits (How credit are calculated and affect of reduced funding
57,637
Aug -10 Form 63`:1
The City of:
Adoption of Budget and Certification of City Taxes
FISCAL YEAR BEGINNING JULY 1, 2013 - ENDING JUNE 30, 2014
Dubuque County Name: DUBUQUE Date Budget Adopted:
Department of Management
31 -288
At a meeting of the City Council, held after the public hearing as required by law, as specified above, the proposed budget was adopted as summarized and attached hereto, and tax levies, as itemized
below, were approved for all taxable property of this City. There is attached a Long Term Debt Schedule Form 703 for the debt service needs, if any.
County Auditor Date Stamp
(563)589 -4121
Telephone Number
(Date) xx/xilxx
Signature
January 1, 2012 Property Valuations
With Gas & Electric Without Gas & Electric
Regular 2a 2,171,073,899 26
Debt Service Value 3a 2,471,577,011 3a
...............
Ag Land 4a 2,813,473
2,101,847,792
2,402,350,904
Code Dollar
Sec. Limit Purpose
Last Official Census
................ ...............................
TAXES LEVIED
(A) (8)
Request with Property Taxes
Utility Replacement Levied
............................................................................................................................................................................... ...............................
............................................................................................................................................................................... ...............................
(C)
Rate
384.1 6.10000 Regular General levy 5 17,585,699 17,024,967 43 8.10000
(384) Non -Voted Other Permissible Levies
.......................................................................................................... ...............................
12(8) 0.67500 Contract for use of Bridge 6 0:::::::::::: 0::::::: 44 0
12(19) 095000 Opr & Maint publicly owned Transit 7 933,302:::::::::::: 903,542::::::: 45 0.42988
12(11) Amt Nec Rent, Ins. Maint of Civic Center 8 ............ 0 46 0
12(12) 0.13500 Opr & Maint of City owned Civic Center 9 0 47 0
12(13) 0.06750 Planning a Sanitary Disposal Project 10 ............ 0 48 0
12(14) 0.27000 Aviation Authority (under sec.330A.15) 11 ............ 0::::::: a9 0
12(16) 0.00750 Levee Impr. fund in special charter city 13 0::::::: 51 0
12(19) Amt Nec Liability, property & self insurance costs 14 353,628:::::::::::: 342,349::::::: 52 0.16288
12(22) Amt Nec Support of a Local Emerg.Mgmt.Comm. 462 0::::::: 465 0
(384) Voted Other Permissible Levies
12(1) 0.13500 InstrumentalNocal Music Groups 1 ............ .............................::::: 0:: 63 :::::....................:::::0
12(2) 0.91000 Memorial Building 16 0::::::: 54 0
12(3) 0.13500 Symphony Orchestra 17 ............ 0::::::: 55 0
12(4) 0.27000 Cultural & Scientific Facilities 18 0::::::: 56 0
12(5) As Voted County Bridge 19 ............ 0 57 0
12(6) 1.35000 Missi or Missouri River Bridge Const. 20 0 58 0
12)9) 003375 Aid to a Transit Company 21 ............ 0 59 0
12(17) 020500 Maintain Institution received by gift/devise 22 0 60 0
12(19) 1.00000 City Emergency Medical District 463 0::::::: 466 0
12(21) 0.27000 Support Public Library 23 ............ 0::::::: 61 0
28E22 1.50000 Unified Law Enforcement 24 0::::::: 62 0
(5 thru 24) 25 18,872,629:::::::::::: 18,270,858:::::::::::
26 8,451:::::::::::: 8,451:::::::63
(25 + 26) 27 18,881,080:::::::::::: 18,279,309:::::::::::
Total General Fund Regular Levies
384.1 300375 Ag Land
Total General Fund Tax Levies
Special Revenue Levies
384.8 0.27000 Emergency (if general fund at levy limit) 29
384.6 Aml Nec Police & Fire Retirement 29
Amt Nec FICA & IPERS (if general fund at levy limit) 30
Rules Amt Nec Other Employee Benefits 31
Total Employee Benefit Levies (29,30,31) 32 5,560,627::::::::::::
Sub Total Special Revenue Levies (28 +32) 33
Valuation
386 As Req With Gas & E)ec Without Gas & E)ec ........... ...............................
SSMID 1 50) Is) 34
SSMID 2 (A) (0) 35 ............
SSMID 3 (A) Is) 36
SSMID 4 (0) (0) 37
SSMID 5 (A) Is) 555
SSMID 6 50) (0) 556 ............
SSMID 7 50) (0) 1177
Total SSMID 38
3.00375
Do Not Add I
0:
5,560, 627:::::::::::: 5,383, 323:
0:
64
2.56123
5,383,316::::::: 65
66
67
68
69
565
566
0::::::: trau
Total Special Revenue Levies 39
2.56123
0
0
0
0
0
0
Do Not Add
384.4 Amt Nec Debt Service Levy 76.10(6) 40 119,200 ao 115,865 70
0.04823
384.7 0.67500 Capital Projects (Capital Improv. Reserve) 41 41 0 71 0
Total Property Taxes (27 +39 +40 +41) 42 24,560,907 42 23,778,490::::::: 72 11.30222
COUNTY AUDITOR - I certify the budget is in compliance with ALL the following:
Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction
1) The prescribed Notice of Public Hearing Budget Estimate (Form 631.1) was lawfully published, or posted if applicable, and notarized, filed proof was evidenced.
2) Budget hearing notices were published or posted not less than 10 days, nor more than 20 days, prior to the budget hearing.
3) Adopted property taxes do not exceed published or posted amounts.
4) Adopted expenditures do not exceed published or posted amounts in each of the nine program areas, or in total.
5) The budget file uploaded to the SUBMIT Area matched the paper copy certified by the city to this office.
( County Auditor)
RESOLUTION NO. 53 -13
SETTING THE DATE FOR THE PUBLIC HEARING ON THE
FISCAL YEAR 2014 BUDGET FOR THE CITY OF DUBUQUE
Whereas, Iowa Code Section 384.16 provides that the City Council shall set a
time and place for a public hearing on the Fiscal Year 2014 budget before the final
budget certification date and shall publish notice before the hearing as provided in Iowa
Code Section 362.3.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Council shall conduct a public hearing on the proposed
Fiscal Year 2014 budget for the City of Dubuque in the City Council Chambers at the
Historic Federal Building, 350 West 6th Street, Dubuque, Iowa, on Thursday, February
28, 2013, beginning at 6:30 p.m.
Section 2. That the City Clerk be and is hereby authorized and directed to
publish notice of the public hearing, according to law, together with the required budget
information.
Passed, approved and adopted this 18th day of February, 2013.
Attest:
oppr. Ile 7.
Ke in Firnstahl
City Clerk
tU9
Roy D.
RESOLUTION NO. 54 -13
SETTING THE DATE FOR THE PUBLIC HEARING ON THE
FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL
YEARS 2014 THROUGH 2018 FOR THE CITY OF DUBUQUE
Whereas, a proposed Five -Year Capital Improvement Program for the City of
Dubuque for Fiscal Years 2014 through 2018 has been prepared and submitted to the
City Council; and
Whereas, the capital projects for the first year of the program are included in the
Fiscal Year 2014 budget for the City of Dubuque; and
Whereas, it is deemed to be in the best interest of the City of Dubuque to
conduct a public hearing and adopt the five -year Capital Improvement Program
simultaneously with the public hearing and adoption of the Fiscal Year 2014 budget for
the City of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Council shall conduct a public hearing on the five -year
Capital Improvement Program for Fiscal Years 2014 through 2018 in the City Council
Chambers at the Historic Federal Building, 350 West 6th Street, Dubuque, Iowa, on
Thursday, February 28, 2013, beginning at 6:30 p.m.
Section 2. That the City Clerk be and is hereby authorized and directed to
publish notice of the public hearing.
Passed, approved and adopted this 18th day of February, 2013.
Attest:
Key irnstahl
City Clerk
Roy D. B
Mayor