City Clerk's Office FY 2014 Budget PresentationCITY CLERK'S OFFICE
Kevin S. Firnstahl - City Clerk
Trish L. Gleason - Assistant City Clerk
Pam J. McCarron
- Permit Clerk
RESPONSIBILITIES
1. City Council
2. Records Retention &Management
3. Civil Service & Sister City Commissions
4. Boards & Commissions
5. Special Events, Permits & Licenses
6. Public Information
City Clerk's Office
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ACCOMPLISHMENTS
• Professional Certifications
— Certified Municipal Clerk (CMC)
International Institute of Municipal Clerks
Professionalism In Local Government
CO
PLISHMENTS
• Novus Agenda Manager
Completed 1 year of use in November 2012
Decrease in paper consumption
Increase in electronic storage and transfer
Cost savings of $1,200/year
City Clerk's Office
ACCOM - ISHMENTS
• Complete Electronic Access
— Before, during, and after City Council Meetings
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ACCOMPLISHMENTS
• Sister City Advisory Commission
— Reconnection with all 3 Sister Cities
• Handan City, China
• Pyatigorsk, Russia
• Dornbirn, Austria
— Pyatigorsk Park Interpretive Signage
— 2012 Delegation visit to Dornbirn, Austria
Handan City Foreign Affairs Office
February 15 '1', 2011
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Dornbirn, Austria
Pyatigorsk, Russia
Handan, China
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VICE REQUEST
NOTIFY ME
CCOMP SH
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• Sister City Web 'age Development
You are here: Home > Government > Gay Clerk > Sister City Relationships
SUSTAINABLE
DUBUQUE Sister City Relationships
ONTACT US
THE CITY OF
Dub
CITY SERVICES
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GOVERNMENT OUR COMMUNITY INITIATIVES AND PARTNERSHIPS
Emergency Notification
System
History
SISTER CITIES INTERNATIONAL
Mission: Promote peace through mutual respect, understanding & cooperation - one individual, one community at a time.
Sister Cities International traces its roots to 1956 when President Dwight D. Eisenhower proposed a people- to-people citizen
diplomacy initiative. Sister Cities International is a nonprofit, citizen diplomacy network that creates and strengthens
partnerships between U.S. and international communities to increase global cooperation at the local level while promoting
sustainable development, youth involvement, cultural understanding, and humanitarian assistance. The Sister Cities
International network represents more than 2,500 communities in 137 countries around the world.
SISTER CITY - DUBUQUE HI STORY
The City of Dubuque has three established Sister City relationships. During the 1980's, the City of Dubuque established
relationships with Handan, China, and Pyatigorsk, Russia. In the 1990's, Austrian author Meinrad Pichler traveled to Dubuque
to research the history that the city of Dornbirn, Austria and Dubuque, Iowa share. Dubuque was one of the most common
destinations for the immigrants coming from Dornbirn during the 19th century, including several prominent early Dubuque
families. In 2012 the City of Dornbirn was added as a Sister City Relationship with Dubuque.
Initially, a group of citizens formed a Sister City Committee that built upon partnerships with contacts both in Handan and
Pyatigorsk. These partnerships led to the formation of official relationships and a delegation visit to Handan.
On November 1, 2010, the City Council officially formed the Sister City Relationships Advisory Commission by Ordinance No.
59_10 to include ten (10) at -large residents of the City and two (2) members of the City Council. On January 11,
2011 Ordinance No. 1 -11 was adopted which increased the membership to thirteen (13) at -large residents of the City and two
(2) members of the City Council.
OUR SISTER CITY RELATION SHIPS:
Dornbirn, Austria
Pvatioorsk Russo
Handan, China
Click here to learn more about the Sister City Relationships Advisory Commission.
Site Map I Calencar I Privacy Policy I Accessibility I Linking Policy I Disclaimer I Copyright Notices I Powered by CivicPlus
City Clerk's Office
ACCOMPLISHMENTS
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1 of 3: Professional Certification
Iowa Municipal Professional
- City Clerk & Assistant City Clerk
Iowa Municipal Finance Officer
- City Clerk & Assistant City Clerk
2 of 3: Annual Laserfiche Conference
- One office member attend annually
City Clerk's Office
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Records Management
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Chapter 1
Records Management:
Records management can be defined as the systematic control of
records from the time of their creation or receipt, through their organi-
zation and maintenance, to their ultimate disposition. Controlling
records means keeping only those records which are necessary and
keeping them in a way that permits quick and easy access to the
important information they contain. In today's complex society, with a
trend toward increased documentation and reporting, and with the
availability of modern office machines which produce and reproduce
records at a staggering rate of speed, controlling records before they
inundate the office is becoming increasingly difficult. Finding enough
storage space for these records is one problem; being able to efficiently
locate a specific record when needed is another. The application of
records management techniques can help solve them.
The major goals of an efficient records management program are
reducing the bulk of records stored by disposing of records which are no
longer valuable, preserving those records which are valuable, and
making these records readily accessible to those who need them. The
rewards of such a program are reduced costs for space, equipment, and
personnel and an orderly flow of information.
Furthermore, public records found in city governments require special
consideration. First, public records are public property, actually owned
by the citizens, and in most cases they are open to public scrutiny.
Second, some public records protect the rights of the city and its citizens,
and for this mason they deserve special care. Third, public records often
have historical value because they document the development of the
community. Therefore, ensuring public access, protecting legal rights,
and preserving historical information are important goals of a records
management program in city government.
How to Begin
The first task in establishing a records management program is the
creation of retention- disposal schedules which will identify records found
City Clerk's Office 12
URE INITIATIVES
• Community Outreach
— Telephone Tally
Other City Departments 512
City Clerk's Office 273
Counter 270
County 246
Utility Billing 131
Parking 69
TOTAL 1501
City Cleric's Telephonegustormer SeMce TaBB!
Other City
Departments
33.9%
City Clerk's
Office
18.2%
County Offices
163%
Utility Billing
8.8%
Parking 4.6%
Du to Dutrs I0 -15 -12 to 12 -3 -12
City Clerk's Office
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