Budget Amendment FY 2006
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MEMORANDUM
April 13, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2006 Second Budget Amendment
Budget Director Dawn Lang is recommending adoption of the Fiscal Year 2006 Second
Budget Amendment.
This budget amendment includes items, which have been authorized by City Council
since the first amendment to the Fiscal Year 2006 budget was adopted in October 2005
and adjustments to reflect the amended Community Development Annual Plan. This
amendment also reflects reappropriations of completed or canceled projects to fund
increased operating and capital expenses and includes some budget carryovers from
FY 2005 excluded from the first budget amendment.
The amendment totals $1,555,039 in additional appropriation authority and an increase
in resources of $1 ,689.475.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/.~I ... ...., (1) I'
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Michael C. Van Milligenj ( Tfll
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Dawn Lang, Budget Director
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MEMORANDUM
April 12, 2006
TO:
FROM:
Michael C. Van Milligen, City Manager
Dawn Lang, Budget Director ,jJv'
SUBJECT: Fiscal Year 2006 Second Budget Amendment
The purpose of this memorandum is to present a summary of the action items approved by
City Council throughout the year subject to a future budget amendment and to set the
public hearing date for the formal budget amendment process as required by Section
384.16 of the Code of Iowa.
This budget amendment includes items, which have been authorized by City Council since
the first amendment to the Fiscal Year 2006 budget was adopted in October 2005 and
adjustments to reflect the amended Community Development Annual Plan. This
amendment also reflects reappropriations of completed or canceled projects to fund
increased operating and capital expenses and includes some budget carryovers from FY
2005 excluded from the first budget amendment. Interfund transfers of -$15,820,142 are
also included.
The amendment totals $1,555,039 in additional appropriation authority and an increase in
resources of $1 ,689,475. Additional revenues added in this amendment with offsetting
appropriations are:
. Housing Trust funds from the Iowa Finance Authority ($163,335),
. Marine Fuel Tax State Grant ($50,000) for AY McDonald Park,
. IDOT Grant ($100,000) for the Highway 20 Landscaping,
. Iowa Clean Air Attainment Grants ($590,459) for traffic projects,
. Federal Tier 1 Grant ($100,000) for Transient Boat Docks,
. State Grant ($100,000) for the Shot Tower,
. FTA Section 5310 Grant ($30,839) for Mini Bus maintenance,
. Governor's Traffic Safety Bureau Grant ($25,800) for the Police Department,
. Increase in Airport FBO fuel sales ($204,000) offset by Aviation Fuel purchases,
. FAA funding ($190,000) for Airport de-ice vehicle purchase,
. Dubuque Community School District funding ($110,000) for Prescott School signals, and
. Increase in Water Pollution Control Plant revenue from industry discharge ($229,660)
used to cover increased operation costs.
Through the FY 2007 budget process, items were identified to be amended in FY 2006.
The Transit Division continues to operate with increases in expenditures relating to fuel,
bus maintenance and Mini Bus operations. This amendment cancels two capital projects
for purchasing mini buses and their associated FTA funds which are rebudgeted in the FY
07-11 capital budget. FTA matching funds ($47,901) from the canceled projects and
Transit's entire working cash fund balance ($167,099) covers the increased Transit
expenditures in FY 2006. The increased level of spending in Transit has been addressed
through the FY 2007 budget. In addition, the capital project for the 18th Street Housing
Department Office Expansion ($510,000) and a portion of the Port of Dubuque Property
Acquisition funds ($700,000) was moved to the Federal Building Capital Improvement
project. Once the Greater Downtown TIF district is expanded to include the Federal
Building, these funds will be recovered from TIF revenue.
Public Works has experienced increases in expenditures relating to fuel, street and traffic
light electric costs, a vehicle purchase and the old garage. A portion of the savings from
the new Municipal Service Center project has been reappropriated to Public Works
operations ($101,411). Additional savings from the Municipal Service Center project
helped fund the US Conference of Mayors conference and membership ($3,656) and
additional cost on the Stealth Racing demolition project ($9,100).
The City of Dubuque has received the final payment of the Vision Iowa Grant; therefore the
savings from the America's River Project for the Grand River Center is being released and
redirected. The Grand River Center project ended with significant savings ($3,559,953
minus a $150,000 previous budget amendment for the Brewery) and the following
amendments are included: $21,000 to the 3rd Street Overpass Railing project ($138,622
amended previously), $290,000 to the Shot Tower Drive project, $200,000 to the Transient
Boat Docks project, and $1,760,331 is transferred to General Fund to cover the shortfall in
ORA lease revenue for FY 2006 from revised projections.
The action step is for City Council to adopt the attached resolution setting the public
hearing date for the formal budget amendment process as required by State law. The
attached resolution authorizes the City Clerk to publish notification for a public hearing to
be held May 15, 2006.
Attachments
DLL
Form 653.C1
The City Council of
will meet at
"
NOTICE OF PUBLIC HEARJNG
AMENDMENT OF CURRENT CITY BUDGET
DUBUQUE in DUBUQUE
Carnegie Stout Public Library
6:30 on May15,2006
(hour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30,
County, Iowa
2006
(year)
by changing estimates of revenue and expenditure appropriations in the following programs for the reasons
given. Additional detail Is available at the city clet1<.'s office showing revenues and expenditurea by fund type
and by activity
RltVtlnues & Other Financina Sources
Taxes Levied on Property
Less: UncolJectted Property Taxes-Levy Vear
Net Current Property Taxes
Delinquent Property Taxes
TIFRevenues
Other City Taxes
Licenses & Permits
Use of Money and Property
Intergovernmental
Charges for Services
Special Assessments
Miscellaneous
Other Financing Sources
evanues an er urees
Exoenditures & Other Financina Uses
Public Safety
PubiicWorks
Health and Social Services
Culture and Recreation
Community and Economic Development
General Government
Debt Service
Capital Projects
o a ovemmen IVI les xpen lures
Business ype J nterprises
o ov es us neu pen lures
ransfers ut
Total ExpenditureslTransfers Out
Excess Revenues & Other Sources Over
(Under) ExpenditureslTransfers Out for Fiscal Vear
Continuing Appropriation
Beginning Fund Balance July 1
Ending Fund Balance June 30
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
1 .155()Q~;7'<; 15,500,377
2 0 0 0
3 15,500,377 0 15,500,377
4 0 0 0
5 3,500,451 0 3,500,451
6 10,741,021 0 10,741,021
7 2,659,547 0 2,859,547
8 17,298,841 0 17,298,841
9 43,202,112 1,124,225 44,326,337
10 21,560,443 433,660 21,994,103
11 1,435,705 0 1,435,705
12 4,581,666 110,000 4,691,666
13 61,649,662 -20,600,978 41,048,684
0Jl
15 43.30< 19.571.088
16 9,536,260 275,128 9,811,388
17 893,053 0 893,053
18 8,241,716 28,556 8,270,272
19 9,803,452 86,418 9,689,870
20 4,694,937 16,156 4,711,093
21 2,864,911 0 2,864,911
22 54,462,348 926,272 55,388,620
2 ::.1,09,460 1",L~ ::.1,258,669
161,103,923 1,555,039 162,658,962
28 56,20 ,112 2,588
27 217,311,035 -19,067,529 198,243,506
28 -34,981,210 134,436 -34,646,774
2' 0 NI' 0
30 50,722,912 -134,436 50,588,476
31 15,741,702 0 15,741,702
or available cash
This amendment adds additional revenue from grants received, charges for services, and private ful'lding and
the appropriation to spend monies. Adjustments to reflect the ammended Community Development Annual
Plan budget are included, along with savings from completed or canceled projects and available cash balance
is used to fund increased operations and capital projects
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget This wili provide for a balanced budget.
City Clerk
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RESOLUTION NO. 156-06
SETTING THE DATE FOR THE PUBLIC HEARING ON AMENDMENT NO.
2 TO THE FISCAL YEAR 2006 BUDGET FOR THE CITY OF DUBUQUE
Whereas, Iowa Code Section 384.16 provides that the City Council shall set a time
and place for a public hearing on amendments to the budget and publish notice before the
hearing as provided in Iowa Code Section 362.3.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council shall conduct a public hearing on proposed
Amendment NO.2 to the Fiscal Year 2006 budget for the City of Dubuque at the Carnegie
Stout Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa, on Monday, May
15, 2006, beginning at 6:30 p.m.
Section 2. That the City Clerk be and is hereby authorized and directed to publish
notice of the public hearing, according to law, together with the required budget
information.
Passed, approved and adopted this 17th day of April 2006.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, City Clerk
'w40
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CITY BUDGET
Fo'm653.C1
The City Council of
DUBUQUE
in
DUBUQUE
will meet at CarneQie Stout Public Library
at 6:30 on Mav 15, 2006
(hour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30,
2006
{veerl
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other Flnanclna Sources ,................................:..
Taxes Levied on Prop;':;:- 1 15,500,377 15,500,377
Less: Uncollectted Pronerlv Taxes-Le\l\l Year 2 0 0
Net Current p~ Taxes 3 15,500,377 0 15,500,377
Dellnnuent Pro.....rtv Taxes 4 0 0
TIF Revenues 5 3,500,451 3 500,451
Other Cih, Taxes 5 10,741,021 10,741,021
Licenses & PannUs 7 2,859,547 2,859,547
UseofMo-;;:::-andP~ 8 17,298,841 17,298,841
Internovemmental 9 43,202,112 1,124,225 44,326,337
Chame! for Services 10 21,560,443 433,660 21,994 103
kial Assessments 11 1,435,705 1,435,705
Miscellaneous 12 4,581,666 110000 4,691,666
Other Financi-;;- Sources 13 61,849,662 -20,600,978 41,048,684
Total Revenues and Other Sources '~9,825 -18,933,093 163 396,7~
1'3 .or
Exoendltures & Other Flnancina Uses 15;"~":'Jll
Public Satetv 10'71 nRR1
Public Works 16 9,536,260 275,128 9,811,388
Health and Social Services 17 893 053 0 893,053
Culture and Recreation 18 6,241,716 28,556 8,270,272
CommuniN and Economic DeveiQ;:;ment 19 9,803,452 86,418 9,889,870
General Government 20 4,694,937 16,156 4,711,093
Debl Service 21 2864911 0 2,864,911
CapitalProio>cts 22 54,462,348 926,272 55,388,620
Total Government Activities Expenditures 23 110,024,463 1,375,830 111,400,293
Business Tyne I Enterprises 24 51,079,460 179,209 51,258,669
Total GOY ActivitiltS & Business Exnenditures 25 161,103,923 1,555,039 162,658,962
Transfers Out 25 56,207,112 -20,622,568 35,584,544
Total Ex....nditureslTransfers Out 27 217,311,035 -19,067,529 198,243,506
Excess Revenues & Other Sources Over
Underl ExnendlturesITransfers Out Fiscal Year 28 134,436 -34,846,774
Contlnu~ Appropriation 29 N/A 0
Beninnin'" Fund Balance Ju'" 1 30 50,722,912 -134,436 50,586,476
Endj;;" Fund Balance June 30 31 15,741,702 0 15,741,702
~~l~na:~j~~_ ~:f:j.~?,"~.~~~~. ,or ~:e:<:~~:a:~~. i~, ~~y~~:u:~ .~:~~i:~~~~'~",.~p:pr?p;ri,~tf?~.~,: .?f. :a.~~~!~~l~ .~~~:.
This amendment adds additional revenue from grants received, charges for services, and private funding and the
appropriation to spend monies. Adjustments to reflect the ammended Community Development Annual Plan budget
are included, along with savings from completed or canceled projects and available cash balance is used to fund
increased operations and capital projects.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
City CIel1U Finance Officer Name
31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, Iowa:
The City Council of DUBUQUE in said County/Counties met on May 15, 2006
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No.
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE: 2006
(AS AMENDED LAST ON ,)
Be it Resolved by the Council of the City of DUBUQUE
Section 1. Following notice published
and the public hearing held, Mav 15, 2006 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Current
orlastamende~ Amendment
Revenues & Other Financing Sources
Taxes Levied on Property 1 ,.,. 15,500,377 0 15,500,377
Less: Uncollectted Property Taxes.-Levy Year 2 0 0 0
Net Current Property Taxes 3 15,500,377 0 15,500,377
Delinquent Property Taxes 4 0 0 0
TIF Revenues 5 3,500,451 0 3,500,451
Other City Taxes 6 10,741,021 0 10,741,021
Licenses & Permits 7 2,859,547 0 2,859,547
Use of Money and Property 8 17,298,841 0 17,298,841
Internovernmental 9 43,202,112 1,124,225 44,326,337
Charges for Services 10 21,560,443 433,660 21,994,103
Special Assessments 11 1,435,705 0 1,435,705
Miscellaneous 12 4,581,666 110,000 4,691,666
Other Financing Sources 13 61,649,662 -20,600,978 41,048,684
Total Revenues and Other Sources 14 182,329,8251 m]~Th~~~'093 163,396,732
Expenditures & Other Financing Uses , 19,571:086
Public Safety 15 19,527,786"'A;';'~~
Public Works 16 9,536,260 275,128 9,811,388
Health and Social Services 17 893,053 0 893,053
Culture and Recreation 18 8,241,716 28,556 8,270,272
Community and Economic Development 19 9,803,452 86,418 9,889,670
General Government 20 4,694,937 16,156 4,711,093
Debt Service 21 2,864,911 0 2,864,911
Capital Projects 22 54,462,348 926,272 55,388,620
Total Government Activities Expenditures 23 110,024,463 1,375,830 111,400,293
Business Type I Enterprises 24 51,079,460 179,209 51,258,669
Total Gov Activities & Business Expenditures 25 161,103,923 1,555,039 162,658,962
Transfers Out 26 56,207,112 -20,622,568 35,584,544
Total Expenditures!Transfers Out 27 217,311,035 -19,067,529 196,243,506
Excess Revenues & Other Sources Over 28 '" '.'.',......,...,...
(Under) ExpendituresITransfers Out Fiscal Year -34,981,210 134 436 -34,846,774
Contlnuino Appropriation 29 0 N/A 0
Beginning Fund Balance July 1 30 50,722,912 -134,436 50,588,476
Ending Fund Balance June 30 31 15,741,702 0 15,741,702
Passed this
(Day)
day of
(MonthIYflW)
Signature
City Clerk/Finance Officer
Signature
Mayor
--"
Form 653 Cl
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CITY BUDGET
The City Council of
DUBUQUE
in
DUBUQUE
will meet at Came~ie Stout Public Library
at 6:30 on May 15, 2006
(IIour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2006
{"...,..l
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other Financlna Sources
Taxes Levied on Property 1 15,500,377 15,500377
less: Uncollectted Prooertv Taxes-Lew Year 2 0 0
Net Current Property Taxes 3 15,500.377 0 15,500.377
Delinauent Prooertv Taxes . 0 0
TIF Revenues 5 3.500,451 3500,451
Other City Taxes 6 10,741,021 10741021
licenses & Permits 7 2,859,547 2,659,547
Use of Money and Property 6 17,298,841 17 298 841
lnteraovemmental . 43,202,112 1,124,225 44 326 337
Charaes for Services 10 21,560,443 433,660 21,994,103
Soecial Assessments 11 1,435,705 1.435,705
Miscellaneous 12 4581,666 110,000 4,691,666
Other Financing Sources 13 61 649,662 -20,600,978 41,048,684
Total Revenues and Other Sources ,. ~ 163396,732
Exoenditures & Other Financina Uses . ,no;', .'4:3.300 .......... ... ...., ~.lJ.iH
PublicSafetv 15
Public Works 16 9,536,260 275,128 9.811,386
Health and Social Services 17 893,053 0 893 053
Culture and Recreation 18 8,241,716 28,556 8,270,272
Community and Economic Development ,. 9,803,452 86,416 9,889,870
General Govemment 20 4,694,937 16,156 4,711,093
Debt Service 21 2 664,911 0 2.864,911
CapitalProiects 22 54 462,348 926,272 55,388,620
Total GovemmentActivities Expenditures 23 110,024463 1,375830 111,400,293
Business Tvoe J Enterorises 2. 51,079,460 179,209 51,258,669
Total Gov Activities & Business Expenditures 25 161,103,923 1,555 039 162,656,962
Transfers Out 26 56,207,112 -20,622,566 35,564,544
Total ExpenditureslTransfers Out 27 217,311,035 -19,067,529 198,243,506
Excess Revenues & Other Sources Over 'o;.';'~
(Underl ExpendituresfTransfers Out Fiscal Year 26 -34,981.210 -34,846,774
Continuing Appropriation 2. N/A 0
Beainnina Fund Balance Julv 1 30 50,722,912 -134,436 50 588 476
Endina Fund Balance June 30 31 15,741,702 0 15.741,702
. ~~p!~~:~:~\~~_ ~:~: i~ff~.~~~~, .~.~. ~~:~~~:~:~,~~. i~. ~~~~~:~:~. ~:~t.i:~~~~.~.,:. ~P.P~~P.:~:~t~?~.~." .?f. ,~:~~!,~~!~, .~~~:.:. .
This amendment adds additional revenue from grants received, charges for services, and private funding and the
appropriation to spend monies. Adjustments to reflect the ammended Community Development Annual Plan budget
are included, along with savings from completed or canceled projects and available cash balance is used to fund
increased operations and capital projects.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property lax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
City Clerkl Finance Officer Name
31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE
County, Iowa:
The City Council of DUBUQUE in said County/Counties met on May 15, 2006
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No.
A RESOLUTION AMENOING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE: 2006
(AS AMENDED LAST ON .)
Be it Resolved by the Council of the City of DUBUQUE
Section 1. Following notice published
and the pUblic hearing held, May 15, 2006 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Current
or last amended Amendment Amendment
Revenues & Other Financing Sources .. ... ... ... '..~~,~~~.i~+
Taxes Levied on Property 1 15,500.377 0
Less: Uncollectted Property Taxes-Levy Year 2 0 0 0
Net Current Property Taxes 3 15,500,377 0 15.500.377
Delinquent Property Taxes 4 0 0 0
T1F Revenues 5 3,500.451 0 3.500.451
Other City Taxes 6 10.741.021 0 10,741,021
Licenses & Permits 7 2.859.547 0 2.859,547
Use of Money and Property 8 17.298,841 0 17,298,841
Intergovernmental 9 43,202,112 1,124,225 44,326.337
Charges for Services 10 21.560.443 433.660 21.994.103
Special Assessments 11 1.435.705 0 1.435.705
Miscellaneous 12 4,581,666 110.000 4,691,666
Other Financino Sources 13 61,549,662 -20,600,978 41.048,684
Total Revenues and Other Sources 14 182.329.825 -18.933.~ 163~
Expenditures & Other Financing Uses < 43,300
Public Safety 15 19.527.786 19.571,086
Public Works 16 9.536.260 275.128 9,811.388
Health and Social Services 17 893,053 0 893.053
Culture and Recreation 18 8,241,716 28.556 8,270.272
Community and Economic Development 19 9,803,452 86.418 9,889.870
General Government 20 4,694,937 16.156 4.711,093
Debt Service 21 2,854.911 0 2.864.911
Capital Projects 22 54.462.348 926.272 55.388,620
Total Government Activities Expenditures 23 110.024.463 1,375.830 111.400.293
Business Type I Enterprises 24 51.079.460 179,209 51.258,669
Total Gov Activities & Business Expenditures 25 161.103,923 1,555.039 162,658.962
Transfers Out 26 56,207.112 -20.622.568 35,594,544
Total ExpenditureslTransfers Out 27 217.311,035 -19,067,529 198,243.506
Excess Revenues & Other Sources Over
(Under) ExpenditureslTransfers Out Fiscal Year 28 -34.981,210 134.436 -34.846.774
Cantin ulna Appropriation 29 0 N/A 0
Beginning Fund Balance July 1 30 50.722,912 -134.436 50,588.476
Ending Fund Balance June 30 31 15.741.702 0 15.741,702
(Day)
day of
Passed this
(MonthIYltar)
Signature
City Cler1v'Finance Officer
Signature
Mayor