Asphalt Paving Prog. 2006
Dii~~E
~c/.<e.-~
MEMORANDUM
April 13, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: 2006 Asphalt Paving Project
CIP 3001813: Fiscal Year 2007 Street Construction Program
Sealed bids were received for the 2006 Asphalt Paving Project. City Engineer Gus
Psihoyos recommends award of the contract to the only bidder, River City Paving, a
Division of Mathy Construction Company, in the amount of $1 ,010,696.46, which
includes the base bid and Alternates 1, 3 and 4. This amount is 4.5% over the estimate
of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~ l.ALL_
Michael C. an Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
TilE CITY OF ~
DUB E
~<k~
MEMORANDUM
April 12, 2006
FROM:
Michael C. Van Milligen, City ManageDr
Gus Psihoyos, City Engineer ~. -
TO:
SUBJECT: 2006 Asphalt Paving Project
CIP 3001813: Fiscal Year 2007 Street Construction Program
INTRODUCTION
The enclosed resolutions authorize the award of the construction contract for the 2006
Asphalt Paving Project.
BACKGROUND
The 2006 Asphalt Paving Project includes the following street improvements which will
total approximately 1.21 miles of asphalt resurfacing:
1.
2.
3.
4.
11 th Street
14th Street
Iowa Street
Pennsylvania Avenue
From Bluff Street to White Street
From Central Avenue to Elm Street
From 4th Street to 10th Street
From JFK Road to Lenox Street
The 2006 Asphalt Paving Project also has four alternates that can be deleted based on
the bid prices for the work. The City considered the selection of one or more of the
following alternatives based on completion priority and competitive pricing. Alternate 2,
resurfacing of Parking Division Lot 10, was deleted due to lack of funding from the
Parking Division.
1. Alternate 1 provides for the installation of new traffic signals at 11 th & Central,
11th & White, 12th & Central, and 1ih & White. The Dubuque Community School
District will reimburse the City for the purchase and installation of the traffic
equipment for the two 1ih Street sites as part of the Prescott School
Construction Project. The City will incur the costs associated with the installation
of the traffic equipment for the two 11th Street sites as part of the downtown traffic
signal improvements. Due to the lead time for vendor equipment delivery, the
City will purchase some the traffic equipment separately for this project. The
original Engineer's estimate for this alternate was only for the installation of the
traffic control equipment. The City was originally planning to supply the
equipment. During the design phase of the project and feedback from
contractors, it was found to be in the best interest of the City to not supply all of
the traffic control equipment. The bid price shown in the Construction Contract
table below includes the installation and materials to properly install a fully
functional traffic control system at each intersection. This is why there is such a
disparity in the price from the original estimate and what was bid by the
contractor.
2. The resurfacing of Parking Division Lot 10 has been deleted due to lack of
funding. This parking lot is located on the west side of Main Street between 5th
and 6th Streets, behind Ecumenical Towers.
3. The resurfacing of the Dubuque Regional Airport Parking Lots. This alternate
provides for milling and resurfacing of the parking lots at the Dubuque Regional
Airport. It does not provide for resurfacing of the rental car lot or the Dubuque Air
Services Parking Lot. The Dubuque Air Services Parking Lot was recently
resurfaced. The rental car parking lot does need to be resurfaced, but there is a
lack of funds to resurface this lot at this time.
4. This includes the installation of traffic signal interconnect conduit on Iowa Street
between 4th Street and 10th Street. The existing traffic signal conduit in this area
was installed in 1968-1971 as part of urban renewal. These conduits are in very
poor condition and should be replaced. In addition, fiber optic vaults and conduit
will be installed in this area to provide additional fiber optic connectivity in this
area.
BID RESULTS
Sealed bids were received on the project on April 11, 2006. River City Paving, a
Division of Mathy Construction Company, of Dubuque, Iowa, submitted the only bid in
the amount of $1,010,696.46. This amount includes the base bid and Alternates 1, 3
and 4. This amount is 4.5% over the estimate of probable cost. A summary of the bid
proposals received are as follows:
Contractor Name
River City Paving
Total Bid
$1,010,696.46
RECOMMENDATION
I recommend that the contract be awarded to River City Paving in the amount of
$1,010,696.46.
BUDGET IMPACT
The estimate of probable cost for the 2006 Asphalt Paving Project is as follows:
Construction Contract:
Base Bid
Bid Alternate 1 - Traffic Signal Improvements
11th & Central, 11th & White
Bid Alternate 1 - Traffic Signal - Prescott School
1ih & Central, 1ih & White
Bid Alternate 3 - Airport Parking Resurfacing
Bid Alternate 4 - Iowa SI. Traffic Signal Interconnect
Contingency (10%)
Construction Engineering & Inspection (10%)
The project funding summary is as follows:
CIP No.
3001813
7401405
7201066
7101638
2501615
3001366
3901037
Estimate Award
$ 729,243.36 $ 696,679.07
53,000.00
36,000.00
77,346.52
71,587.00
99,896.73
109,886.40
90,500.00
82,300.00
77,087.39
64,130.00
99,896.73
109,886.40
.$1.208.750.43 ~1.220,479.59
Fund Description
FY 2007 Annual Street Program
FY 2007 Water Main Replacement Program
FY 2007 General Storm Sewer Repair Funds
FY 2007 Street Program Related Sanitary Sewer
FY 2007 Traffic Signal Intersection Reconstruction
Dubuque Community School District
Reimbursement - 1ih & Central, 12th & White Signals
FY 2007 Traffic Signal Interconnect Conduit Replacement
Airport - Rehab Parking Lots 1, 2, 3
Total Project Funding
Fund Amount
$732,781.95
44,440.14
8,076.94
62,095.26
109,505.00
99,583.00
77,597.30
86,400.00
~1.220,479.59
The 2006 Asphalt Paving Project will be funded through the annual capital improvement
project appropriation of City funds as noted above in the amount of $1,120,896.59. The
project, as outlined, will require Dubuque Community School District funds in the
amount of $99,583.00 and expenditure from the Annual Street Construction Program
(Funded through Local Option Sales Tax) in the amount of $732,781.95.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolutions awarding the 2006
Asphalt Paving Project to River City Paving, a Division of Mathy Construction Company,
in the amount of $1 ,010,696.46.
Prepared by Jon Dienst, PE
cc: Dawn Lang, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Bob Green, Water Plant Manager
Todd Dalsing, Dubuque Regional Airport
Tim Horsfield, Parking Division Manager
Robert Schiesl, PE, Assistant City Engineer
Deron Muehring, Civil Engineer
Shawn Frazier, Engineering Assistant
RESOLUTION NO.
AWARDING CONSTRUCTION CONTRACT FOR THE 2006 ASPHALT
PAVING PROJECT
Whereas, sealed proposals have been submitted by contractors for the
2006 Asphalt Paving Project pursuant to Resolution No. and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa on the
24th day of March, 2006.
Whereas, said sealed proposals were opened and read on the 11 th day of
April, 2006, and it has been determined that the bid of River City Paving, a
Division of Mathy Construction Company, of Dubuque, Iowa, in the amount of
$1,010,696.46 was the lowest bid for the furnishings of all labor and materials
and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to River City
Paving, a Division of Mathy Construction Company, and the Manager be and is
hereby directed to execute a contract on behalf of the City of Dubuque for the
complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
APPROVING CONSTRUCTION CONTRACT WITH RIVER CITY
PAVING FOR THE 2006 ASPHALT PAVING PROJECT
Whereas, the City Council by Resolution No. awarded the
construction contract for the 2006 Asphalt Paving Project to River City
Paving, a Division of Mathy Construction Company; and
Whereas, River City Paving, a Division of Mathy Construction Company,
has submitted the attached executed contract and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved.
2. The City Manager is hereby authorized and directed to execute the
contract on behalf of the City of Dubuque.
Passed, approved and adopted this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE. ENGINEERING DIVISION. BID TABULATION SHEET
DATE Ap~111 200e
BID ITEI,I DESCRIPT'ON
BIDPROI'OSALFOR:2006AIOOollPlvlnaP,ollct
lowI.1J.oIPe"""YlVlnl.Avon...111hll",oI.141hSl",oILoI10.AI,po~Po'~I~
I TOTAL COST I
1111~~~S~:' 111~~~~~~t II F~~R~~F II P:~~~~ II ~~S~::;: I E I QU:~ITY I
HfM,PAVEMENl
GrodoaS'onoBooe
U""loo~lioa EXCll'illion
HMAFull[}oplhRIPairPa'choo
HMAJOOkWodoo!.Lovoling Cour..., 1f2"(PG04-Z21
HMAJOOkl.II7IPG64_221
HMA300k.S'I7IP(71)-341
HMAHondP.",,,,,,,
HMAS"""c",gofOri"~".,.nd P.","",
PCCC'''''k&S..1
lOHMAPov.",.nIS,a"lloo"o'!...
'1_HMAS.weUl
12CI..nino.nOP'.oo<a',onofBo..,
lJAd,u"mo",oIFi"".-o.M.onnol.
"_~~'!.'.o"'olfi",..-o.Wot..V"v..
PC COtlCRETE PAVEMENT
15 PC Co""'e'.P.vo"'.n'So,'",o."on .___
16 R.mo""."" R.olooom.nI 01 PC Conoro'o Curb & Gu~.o,
17 PC C:o"",et. CLMO Romo, 6
16 PC Co"",.f.CurIlRomp,Oo'o",.bl.W.,n,no
19PCConct.t.O,,,,.we,.6"R.movoondConsfrue,
20 PC Co"","'.Sid""olk.'.,Romov.ondConof,,,,,'
21 PC COn",.I.fu" Depl~Repo" Po'ch..
22 ~.wcul Conerot.
2~ PC Cone'ot~ fuU Depth So"
SANlTARY8EWER
24 ctMAFull OoolhROD""PIl",",'M......,'.Reo"oem.nl
25 PCCFo.llo..p'hR.o."P.loholMonnol.Roolocomonl
26 N.wM.~hol. R'no &Covor
27 Sando" S._ Rloo,,6" PVC SOR_26 "lIni..ol Blek~N
l11~STREET
2BSon.S.".'M."~.,Rlmov.andR.o(j","'uct,Compl"'o Mct11_1 1.00
2~ Sin Sew., !,Ianh"'o, Romov. ond Roc,,",,"uct, Compl", MH 11-2 1.00
:lOS.nS."o,Monh"'o,Romovoo""R.oon.'ruct,Compl.'eMH11.3 1.00
141~5TREfl
31 S.n.S....otM.nhole.R.mov..""R.oon.fru,",CDmDlo'~ MH14-1
32 S.n. S....., M."hole.R.mov.ond RoeDn.f'",",Comp'.'. MH14_2
ITORM8EWER
33SformSe"ol,lnlokol01_B
34R.ol.oeB..inToo
~5 .cu'b Bo. Sf orin O,o,n
BIDDER'
R'vo,Cnyl'llvo.u
_00
24.00 ~ ~ ~ ~ ~ , 13.66 2,00266 , 1314 , 1,9B414
27.00 - - ~ --"-- ~ , 14.00 37B.00 , H~ , 465.75
- ~ ----"-'" --"--- ~ , 6062 a.6OBo. , .,00 , M2000
11600 - - ~ -""'-- ~ , 49.~5 11,005.06 , ... , '0,70045
=00 ~ ~ ~ ~ ~ , 5OAO e~,966.40 , 48.0< L BO,001.32
~OO ~ ~ -----.---11m ~ ~ , 5~.22 181.001.22 , 49.85 , 169539.85
15.00 ~ ~ ---'-'" ~ ~ , 00_ 14.956.60 , 0000 , 1.,850.00
15.00 ~ ~ ~ ~ ~ , 00_ 6.798.00 , 0000 , 6.750.00
~145.00 ~ -- ~y- 12649.00 , 000 6.424.60 , 0., , 7.70940
3olBOoo - ~ .~ --"--- \924300 , ,~ 42,30'60 L m~50 ..L__'!.e"~~
0000 - ~ ----""-'" ------It..._ -~ , ,00 2,\01.20 , ," , 2U2OO
3olBOoo ~ ~ ~ --"--- 2B9oI7 00 , 0" 2B,:>saoo , "" ---L..-;<7.49E1rY.>
'00 -------2l.QQ. -~ ~----- ~- ~ ~ L _.'/A07oo L ~.~ L -'8,20000
200 ~~~ ~ -----"" ~ _.~ ~ , 10.19700 , 31000 , 11.16000
~OO ~ -~, ~ 103O<l.00 ~ L4tU312Q. J, -~ , .6,:10000
V," ~ ~ -~ ---"-- ~ ~ L~ ~ , 19,14528
41600 _._~ ~ ~ ~ -~ , ~.45 ~.601 20 '" , ~.70260
'00 ~ ~ ~ ~- ~ , ~~ 2.15064 ~OO ~.!!22..
~ ~ ~ --"--- ~ , .l8.29 1.0n.12 44.38 , 1,242.5<
.00 ----1.QQ.f2. ~ ~ ---"-- ~ , 3.57 2.46330 .~ , 2,93940.
'"00 ~ - ~ ---"-- ~ , 70.15 13,959.85 59.75 , 11,890.25
'0000 - ~ ---"-- ~ , 3.61 :>41.50 ,.. , 51~OO
~ - ~ ---"-- ~ , 6.70 12_214.10 ,.. , 5,:lO766
"00
'0000
~'OO
~OO
17.00
15.00
525600
159.00
5256.00
HOO
'00
14300
0000
'00
'0000
0000
000
177.00
~ ~ --"--- --..---..-ill&' 0000 14973.14 4500 11,11500
- ~ --"--- ~ 7015 9,75085 59.75 B,:J05.:25
-----'-" ~ --'^-- ~ ~OO 11.700.00 430.00 7.7MJ,oo
~ ~ --"-- --------LQ2. 750.00 750.00 924.86 92465
- ~ --"-- ---"" 2,60250 2,002.50 4,474.50 4,.74.60
- ~ --"-- ---"" 3,945.00 3,9<1500 4.33606 03505
- ~ --"-- --------LQ2. 3,940.00 3.94000 4.aa643 4,6364;1
- ~ --"-- ------LQQ. 4,OOJ.oo , 4.00J.00 ~ 4,33643
- -- --"-- ---------lQQ. 4,000.00 , 4,00000 , 6,249.66 5,249.B8
10,00
139.00
'00
'00
'00
'00
1,00___~~
----.-----.LQQ.--~--------LQ2.
'oo~~_~------'lli
1,6~I.oo
315.18
103.00
3,762.16
315.18
1,23600
1709.3B
'"
2122
H1S76
71000
2,54640
.00
""~,",""'IF'~".. ","'" VI'
CITY OF DUBUQUE ENGINEERING DIVISION _ BID TABULATION SHEET
DATE A>>rilll2006
81D ITEM DESCRIPTION
llIDPROPOlIAlFDR::!O06A.PI>oItPlIVlnal'f,,"01
low.ot"OIPtlnn.....v.n"'A'..,...11Ih.lleOl14IhSlleOlLot10AllIlonp.rld~
I TOTAL COST I
1111~~~i:'111~~~~i:'11 F~!R3:;F II ~E~=~ II ~~~~~~~.IEJ
WATERREPLACEME,.-r
36 WalorV."" llox,IstreollR.oI.""U_rSoclion.ondLiOo
37 W8'erV.t;ellox,IstrHt)R.p1o""Middl.Socliono
3<l6"Dlo
390"Dio
'ON'DIp
.16"GlondPock
420-G1.n<lPock
4~ .- '-\eg. Lug
4'5"Moo.Luo
.5 5"441 Co~olmo
.6e".41Couolmo
4720"44'Coupllno
4B6"oooB<>nd
.~ V.'",8Q,
50 5,5.bAnoc.o' To.
510,0,'Ancro,T.o
o2K,or.'"
5J(fV.""
S.O"V.....
;02a'v.,,,,
06 HY"'.nl10'"S1
575.4Rodu""r
'00
'00
~OO
~OO
000
000
.00
'00
'00
'00
'00
'00
'00
1.00.
MISCELLANEOUS
5B8.o",I'I100!OII
59~__
601'1'8'."00
61P.vom.nIMar,",o
62Floooer
6JTIOfficondSofot,Con"01
6-1Moblli,a',o"
BIOOI':R:
Ri..rC~yp..lna
7oo~-------1QS!Q._~~ 6668$2.399(14 10500
-.-------.---!.~_~~ 9639$'J:6029 11000
~~_~~ 4025$ '.42750 29.46
_~_~~ 5175$ ',29375 35.05
~__~~ 75.00$ Dolo'o 00101.
_~_~~ 1505$ 9630 27,10 $ 16250
___~~ 2'40 $ .2640 32.1lO $ 196~0
~_~~~ 52505 :25250 3<150 $ '9'2.50
~--------1.2Q._~~ 5e.e551.177oo ".20$!lIl4.oo
~__~-----.---!JIQ.101.65JlO"l.65 176.10$'76.10
___~~ 12l1.40i 5\360 20010 $ 1,16040
~__~~ 3'Oooi 60000 2.26466..L.._.,52972
~__~~ 5'.20$ 6-1.20 $ 1;2ll40 5 12S'0
___~~ 101.65i 203JO~5 >4500
~__~~ 11'49 $ '14495 :221.60 L_~
___~~~..L....-~..1..~$ 19330
:2,940CO
',:21000
3,240.60
1l76.25
_~_~~~~ l 2,'0000 $ 7,;/0000
~__~~l,,00005 ~,500OO
___ __~~~--L-....-~,600oo
~ __.__________ ~ ___~~ ! _ ~,~ .1__ 5,00000
__!S!Q. ..0_____ ~__._ "4~ $ 1,00000' '.flOOOO
._~____E""" ___------'---.QQ.~.~~
5 1,6:2500 ..1.....,_.i!!!~00
605_12_.L~
.1.___..JL~L~
.1 4.'!6"00.1..-. ""6Joo
_~.~.l.. ~,5_~C2
.! .7.3E.!.~
____~~_~~~o_~~
61oo~~~~~
---~~~
1400.00 798.oo~~~~~
000 8oo~~~~~
___------.-.--.hL-~
_~_------.-.--.hL-_______.LQQ.
L_~
5 3,48Doo
5 52000
~~
-,--12,6!Xl00
l 46/lOO00
I 25,00000
PROJECT BID ALTERNATE 1: TraffkSllln.l.
65 TrafficSlonal,Eo...pm.nl'......Il..tionI11Ih&C."'rallfllera.<bon)
S6Tr..fficSlo,....J,Ea...om.nt'nol.llatlonI11Ih&lf\hil.inl...-cIiO"1
67n..ffioSollnol.EQ..om.nt'not.llotionI1:1lh'Co;"ralln'o..OOlion)
68T,..ffioSoano,-Eo..o","ntlnot.llotion(1:1lh&IM'l,olntor_bon)
69T,.ffi<.ndS...I,CDntrol
;. U54~e '00
11.55 2.0>7~60 15.00
100.00 130.00 =00
0.05 6.e633O ''"
242.00 10.16-1.00 ~OO
6O,1e7oo 0<J167.00 4/J,l:lOOlXl
29,670.00 :29,670.00 25,00000
BASE BID TOTAL , 729,24336 I, 6'16671.071
1",""",,,,No,,,"Totoll
BASEBIOI%)OVERIUNOERH _'.'7%
------.-.--.hL-~ 526.00000 26,000.00 , 4?:/00,00 '7,20000
------.-.--.hL-~ $2200000 nooooo $40eoo.oo 40,80000
~~ $10,000,00 1S,000.lXl $ 42,7CXJ.OO 4:2,70000
---"--- ~ $1e,000.00 18,000.00 539,60000 39,60000
~~ $5,000.00 5,000.00 5 :2,50000 2,500.00
ALTB'DTQTAL ~9,llXl.oo AC' ~IP raCA, 1$ 172,WaoOO
1""",""'""""'''''6010691''''1
AlTilI01%)OVERIUNOERI_1
~416%
"",PrO""",,,,,,,".P'..1o"
CITY OF DUBUQUE - ENGINEERING DIVISION" BID TABULATION SHEET
DATE~__.,~L~_
BIDPROPOSALFOR200iA.DI1o1IP.vinoP,o",ol.
IOw..I...."l'Onn...v.nl.Avon..11,h.l,.ot,.,hSllHlL<>l'OAI'p""P"'kl~
BIDDER:
Rlv..C~v Povlno
1--
BlonEMoHcRIPTIO~_~ll1~~r!:~t 11'~~T!:~~rll F~mElrE~~~i~~ II ~~~~~M~;: IE
-J
ESTIMATE
[ TOTA':~~,
BIOtJNIT ] [ TOTA,COST J
COST
-'--'---~-- ---------
PROJECT BID ALTERNATE 2: Lot 10 Porkjng LOIPovlng
70HMA.uIlOooth~'P.tcho'
71 HMA:300,Wo_dgo&L.v.'mgCou"...1r,> (P06'-ZlI
12HMA:JGQ,,5'IT(POM_221
7:3HMAH.ndP.,o"no
74HMAPoyo"'Oh'Soar'"eo"on
--"'---- _...2L~ ~i_~ 0000 72000
~-,- -~ 49.35 1.13506 ,,~ 1,05I':JI)
~ ~ 5040 19.504.!lO 47.~ 10,36315
~-~ OO~ 1.359.60 0000 ',JSOoo
~ -Zlli!!L '00 1.617.00 4.'8 3,07230
~~ '00 '0000 '" '0000
~~ o. 3.293.78 0;0 2,352.7Q
~~ 3301.75 =00
~~ 20:3.25 !l49.75 3moo moo
~ '00 moo ~oo 37000 ,~oo
~~ ~oo ~oo ~.oo ~oo
--"- ~ moo m.oo ~oo ~oo
--"- ~ 1,20000 1,200.00 700.00 moo
AlTBIOTOTAL :31.79042 ",-'B,u,or", 1$ 3o,72uol
(An""',,",",,...."";01O"'''''1
ALTBIO('1ol0YERllItlOERH _:335%
75flMASowe,"
76 ClooninoondP'oo.r"'ionofSow
77 Ad,u.tm.n'01 F,,,tt....Manholo
78 Adtuolmonto'Fi"'..o.W.,.,V.I",
79 Adiuol Inl... Top
ElOT'olfocondSillolvCooIrol
a1Mobiliz."on
62P'''''''aLotS'npino
PROJECT BID ALTERNATE 3: Ai'pOrl I'orklng LOI Povlnll
S3HMAFullOoolhRoo""Polcho,
S4KMA300lt~ao&lo,","",Cour.o.,II2"IPG64_Z2l
95KMA3OOlt.S,,/2"lPGM.Z2l
06 KIM KondPolchi""
B7KMAPavomonlScorificolioo
8BHMASaw,ut
89 CI...ooncand Plo"""'",n01 Bo.o
Q(lAdlustmontofF''''uro.Monhola
91 AdlustmontoIF.'luro.Wo'orVol"",
n KMACu'b
93S-PoriD<ainT,'o
94T,.HIoondSola"Cont,ol
95 Mob"lZo'mn
--"--- ~ 60.62 , 2.00U16 60.m , 2,040m
~ ~ 49.35 , 740.25 49.95 , 74925
~ ~ W~ , 52,264.80 4995 , 51.796.,5
~ ~ ~..L~ ~ , 810.00
--"'---- ~ 'W , a3ll20 5.42 , 2,065.lI2
--"-- ~ '00 , moo 2.10 , 315.00
--"--- 1349'.00 o. , 13,221.19 ,~ , 12,41172
--""'- ~ 3301.75 , ~W ~oo , 700.00
--""'- ~ 2!l3.25 , ~W 31000 ..L~~
--"-- ~ ow , 3,8<1,50 'W , 2,65960
--"-- ~ 8.25 , 6,8,75 12.25 , 9'B75
--"- ------1J:!Q. ~.oo , ~OO ',500.00 , 1500.00
-~- ~ ~ .!.~ ~ ..L~"..2QQ....~
AlTBIDTOTAL
77 J4t; 52 "'"'L'lcr.. 1$ n,ot7.JlIl
PROJECT BID ALTERNATE 4, Iowa SIr", Fiber Optic.
96 .4:'HDP~BorO<l("i'h4-I"HDPE 'n"dol_
97 F,l>o'Opl'e.JUrlOl,onV.u",!:,!C'"Conoto'o
9SPCC;ono,oloS'do"alk,4"Romov'or<lCon.lruo1
ge.!:.CConc,.'oCutbRomp."
100 PC ConcretoCur~Ram~, Do'.ct.~loWo,"'no
AlTBID('I,IOVERIU"DERH
--(J :,..~
~~.1...-~$ l5150m$.__~__1 45.60000
~ ~~__L__.l',lXJ()lll $ 1,60000 i.~
_~~.l.~~5,35600-1__~ 609000
~~~ 1,6110.0019.551.91000
~~~4,50000525J.00 2,5JOlll
AlTBIDTOTAl
57.a95 00
15 64,130_00
;AIt",~,."",".m.No""'Oll0"'i
AlT BID (%1 OYER I UtlOER (.)
1077%
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MEMORANDUM
March 15, 2006
TO:
The Honorable Mayor and City Council Members
FROM:
Michael C. Van Milligen, City Manager
SUBJECT: 2006 Asphalt Paving Project
Fiscal Year 2007 Street Construction Program
City Engineer Gus Psihoyos recommends initiation of the bidding process for the 2006
Asphalt Paving Project, and further recommends that a public hearing be set for
April 17, 2006.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
M<c:!~{:lA
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THECITYOC ~
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MEMORANDUM
March 15, 2006
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer _ 9Q
SUBJECT: 2006 Asphalt Paving Project
Fiscal Year 2007 Street Construction Program
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the 2006 Asphalt
Paving Project.
DISCUSSION
The 2006 Asphalt Paving Project includes the following street improvements which
amounts to 1.21 miles of asphalt resurfacing:
1.
2.
3
4.
11 th Street
14th Street
Iowa Street
Pennsylvania Avenue
From Bluff Street to White Street
From Central Avenue to Elm Street
From 4th Street to 10th Street
From JFK Road to Lenox Street
The 2006 Asphalt Paving Project also has four alternates with the intent of gaining
favorable bid prices for the work. The City will consider the selecting one or more of the
following alternatives based on completion priority and competitive pricing:
1. Alternate 1 provides for the installation of new traffic signals at 11 th & Central,
11th & White, 1 ih & Central, and 1 ih & White. Due to the lead time for vendor
equipment delivery, the City will purchase the traffic equipment separately from
this project. The Dubuque Community School District will reimburse the City for
the purchase of and installation the traffic equipment for the two 12th Street sites
as part of the Prescott School Construction Project.
2. The resurfacing of Parking Division Lot 10. This parking lot is located on the west
side of Main Street between 5th and 6th Streets. This location is behind
Ecumenical Towers. This alternate provides for the milling and resurfacing of
City Lot 10. This will also include re-striping the lot after the paving is complete.
3. The resurfacing of the Dubuque Regional Airport Parking Lots. This alternate
provides for milling and resurfacing of the parking lots at the Dubuque Regional
Airport. It does not provide for resurfacing of the rental car lot or the Dubuque Air
Services Parking Lot. The Dubuque Air Services Parking Lot was recently
resurfaced. The rental car parking lot does need to be resurfaced but there is a
lack of funds to resurface this lot at this time. Depending on the bid
prices/funding, this parking lot could be added to the contract at a later time.
4. This includes the installation of traffic signal interconnect conduit on Iowa Street
between 4th Street and 10th Street. The existing traffic signal conduit in this area
was installed in 1968-1971 as part of Urban Renewal. These conduits are in very
poor condition and should be replaced. In addition, fiber optic vaults and conduit
will be installed in this area to provide additional fiber optic connectivity in this
area.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Advertisement for Bids
Receipt of Bids
Notice of Public Hearing on Plans
and Specifications
Pre-Bid Construction Conference
Public Hearing
Award of Contract
Project Completion Date
March 20, 2006
March 24, 2006
April 11 , 2006
April 07, 2006
March 31,2006
April 17, 2006
April 17, 2006
November 3, 2006
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable cost for the 2006 Asphalt Paving Project is as follows:
Construction Contract:
Base Bid
Bid Alternate 1 - Traffic Signal - Prescott School
Bid Alternate 2 - Lot 10 Resurfacing
Bid Alternate 3 - Airport Parking Resurfacing
Bid Alternate 4 - Iowa Street Traffic Signal Interconnect
Contingency (10%)
Construction Engineering & Inspection (10%)
Total Project Cost
Estimate
$ 729,243.36
89,000.00
31,790.42
77 ,346.52
71,587.00
99,896.73
109,886.40
$ 1,208.750.43
The project funding summary is as follows:
CIPNo.
3001813
7401405
7201066
7101638
2501615
2501615
3001366
7301380
3901037
Fund Description
FY 2007 Annual Street Program
FY 2007 Water Main Replacement Program
FY 2007 General Storm Sewer Repair Funds
FY 2007 Street Program Related Sanitary Sewer
FY 2007 Traffic Signal Intersection Reconstruction
Dubuque Community School District - Reimbursement
(Installation Only)
FY 2007 Traffic Signal Interconnect Conduit
Replacement
Parking Division - Maintenance of Municipal Parking Lots
Airport - Rehab Parking Lots 1, 2, 3
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$ 767,294.76
48,233.25
6,453.34
67,592.40
61,105.00
46,585.00
86,620.27
38,466.41
86,400.00
$ 1.208.750.43
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions.
Prepared by Jon Dienst, PE
cc: Dawn Lang, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Bob Green, Water Plant Manager
Todd Dalsing, Dubuque Regional Airport
Tim Horsfield, Parking Division Manager
Bob Schiesl, PE, Assistant City Engineer
Deron Muehring, Civil Engineer
Shawn Frazier, Engineering Assistant
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the 2006 Asphalt Paving Project in the estimated amount of $1,208,750.43 are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the 2006 Asphalt Paving
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 17th day of April, 2006, at 6:30 p.m. in
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and cost of
said improvement, and the City Clerk be and is hereby directed to cause a notice of
time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract, or estimated cost of the improvement.
Passed, adopted and approved this
day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on the proposed plans and specifications, proposed form of
contract and estimate of probable cost for the 2006 Asphalt Paving Project, which will
provide for the asphalt resurfacing of 1.21 miles of City streets with the following
alternates: a) Traffic Signalization - Prescott School; b) Parking Division Lot 10
Resurfacing; c) Airport Parking Resurfacing; and d) Iowa Street Traffic Signal
Interconnect.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for the 2006 Asphalt Paving Project in accordance with the provisions of Chapter
384, City Code of Iowa, at 6:30 p.m., on the 17th day of April, 2006, in the Public Library
Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimate of cost are now on file in the office of the
City Clerk. At said hearing any interested person may appear and file objections thereto
or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
,2006.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the 2006 Asphalt Paving Project is hereby ordered to be advertised for bids
for construction.
BE IT FURTHER RESOLVED that the amount of the security to accompany each
bid shall be in an amount which shall conform to the provisions of the Notice to Bidders
hereby approved as a part of the plans and specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 11th day
of April, 2006. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the Council for final action at 6:30 p.m. on the 1 yth day of April, 2006.
Passed, adopted and approved this _ day of
,2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 157-06
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 15th day of March, 2006, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the 2006 Asphalt
Paving Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost for
said improvements for said project.
Passed, adopted and approved this 17th day of April, 2006.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 158-06
AWARDING CONSTRUCTION CONTRACT FOR THE 2006 ASPHALT
PAVING PROJECT
Whereas, sealed proposals have been submitted by contractors for the
2006 Asphalt Paving Project pursuant to Resolution No. and notice to
bidders published in a newspaper published in the City of Dubuque, Iowa on the
24th day of March, 2006.
Whereas, said sealed proposals were opened and read on the 11th day of
April, 2006, and it has been determined that the bid of River City Paving, a
Division of Mathy Construction Company, of Dubuque, Iowa, in the amount of
$1,010,696.46 was the lowest bid for the furnishings of all labor and materials
and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to River City
Paving, a Division of Mathy Construction Company, and the Manager be and is
hereby directed to execute a contract on behalf of the City of Dubuque for the
complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 17th day of April, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 159-06
APPROVING CONSTRUCTION CONTRACT WITH RIVER CITY
PAVING FOR THE 2006 ASPHALT PAVING PROJECT
Whereas, the City Council by Resolution No.158-06 awarded the
construction contract for the 2006 Asphalt Paving Project to River City
Paving, a Division of Mathy Construction Company; and
Whereas, River City Paving, a Division of Mathy Construction Company,
has submitted the attached executed contract and bond.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
1. The contract and bond attached hereto are hereby approved.
2. The City Manager is hereby authorized and directed to execute the
contract on behalf of the City of Dubuque.
Passed, approved and adopted this 17th day of April, 2006.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
3/P.7/2006
BID PROPOSAL
The bidder hereby certifies that they are the only person or persons interested in this
proposal as principals; that an examination has been made of the plans, specifications, and
contract form, including the special provision contained herein, and of the site of the work,
and the bidder understands that the quantities of work shown herein are approximate only
and are subject to increase or decrease; and further understand that all quantities of work,
whether increased or decreased, are to be performed at the unit price as stipulated herein;
the bidder proposes to furnish all necessary machinery, equipment, tools, labor and other
means of construction, and to furnish all materials specified in the manner and time
prescribed and to do the work at the prices herein set out.
Accompanying this proposal in a separate envelope is a cashier's or certified check
payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the bid submitted;
or a bid bond in the penal sum of ten percent (10%) of the bid submitted executed by the
bidder and an acceptable Corporate Surety. It is understood that this proposal guarantee will
be retained in the event the formal contract or bond is not executed, if award is made to the
undersigned.
The bidder further agrees to execute a formal contract and bond, if required by the
contract documents, within seven (7) days of the award of the contract by the City Council,
and that they will commence work on or about ten (10) days after the date of the contract,
and will complete the work within the specified contract period or pay the liquidated damages
stipulated in the contract documents.
The bidder acknowledges receipt of the following addendum:
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Dated:
Dated:
Dated:
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Note: To be completed by out of State bidders.
The State of It/B0WSDtl' does ( ) I does not ()() utilize a percentage preference
for in-state bidders. The amount of preference is C> percent.
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BID BOND
River Oty Paving Division of
KNOWN ALL MEN BY THESE PRESENTS, that we Mathy Construction Company
as Principal (Contractor), and Western Surety Company. , as Surety, are held
and firmly bound unto the unto the City of Dubuque, Iowa (City), in the penal sum of
Ten Percent 110%) of Amount Bid ---------- in lawful money of the United States, for the payment
of which sum well and truly to be made, we bind ourselves, our heirs, executors,
administrators, and successors, jointly and severally, firmly by these presents. The
condition of this obligation is such that whereas the Principal has submitted the
accompanying bid, dated 6th day of April , 2006, for the 2006
Asphalt Paving Program (FY2007).
NOW, THEREFORE. if the Principal shall not withdraw said bid within the period
specified therein during the opening of same, or if no period specified, within thirty (30)
days after said opening, and shall within the period specified therefore, if no periOd be
specified, within seven (7) days after the prescribed forms are presented to him for
signature, enter into a written contract with the Municipality, in accordance with the bid
as accepted, and give bond with good and sufficient surety or sureties, as may be
required for the faithful performance and proper fulfillment of such contract, then the
above obligation shall be void and of no effect, otherwise to remain in full force and
virtue.
By virtue of statutory authority, the full amount of this bid bond shall be forfeited
to the Municipality in liquidations of damages sustained in the event that the afore
described bidder, Principal, fails to execute the contract and provide the. bond as
provided in the specifications or by law.
IN WITNESS WHEREOF, the above bounden parties have executed this
instrument under their several seals this 6th day of Aprii , 2006,
the name and corporate seal of each corporate party being hereto affixed and these
presents duly signed by its undersigned representative pursuant to authority of its
governing body.
PRINCIPAL:
SURETY:
River City Paving Division of
Mathy Construction Company
By: COZii!..' r. j' .
~atu~ ,
tJee J?Zc')/oh.1
Title
Western Surety Company
By:
Laurie F. PFlug, Attorney-In.Fact
Title
April 6, 2006
Date
April 6, 2006
Date
-16-
,"
Surety Acknowledgement
State of
Minnesota
}
} SSe
}
County of
Hennepin
On this
6th
,2006 ,before me personally
day of
Apri]
came Laurie F. Pflug
, to me known, who, being by me duly sworn, did depose and say that he
is an attorney-in-fact of Western Surety Company ,the corporation described in and which executed
the within instrument; that he knows the corporate sea] of said corporation; that the sea] affixed to the
within instrument is such corporate seal, and that he signed the said instrument and affixed the said sea]
as Attorney in Fact by authority of the Board of Directors of said corporation and by authority of this
office under the Standing Reso]utions thereof.
My commission expires
,-
[1 Y\ .,z::'u.AUYYj\"--
Notary Public
]-3]-2010
/*
.J
1It,.."IN'."",,^^,...,"'A..V~.",,"../tM.'V'~.
~ !~riIi);'1 JILL N. SWANSON'
~ ',','f..'!to".' ~
; ~....' . NOTMiY "::r'US.MINNESOTA
" f3-~ '
~ '\~~ M~' ~"ii'i,Ir,n [xpir8S J~n_ 31, ;:010
. ~
Western Surety Company
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN.FACT
Know AU Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporntion. is a duly organized and existing corporation
having its principal office in the City of Sioux Falls. and State of South Dakota, and that it does by virtue of the signature llnd seal herein affixed hereby
make, constitute and appoint
Richard G Donovan, Nina E Werstein, Laurie F Pflug, Jill N Swanson, Jerry Ouimet, Dennis
G Loots, B L Kellar, Brian D Carpenter, Denise D Wish cop, Jennifer Miller, Individually
of Minneapolis, MN, its true and lawful Attomey(sHn.Fact with full power and authority hereby conferred to sign. seal and execute for and on its behalf
bonds, undertakings and other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind il1hereby as fuUy and to the same extent as lfsuch instruments were signed by a duly authorized officer of Ihe corporation and all the ncts of said
Attorney, pursuant to the authority hereby given, arc hereby mtified and confirmed
This Power of AUomey is made and executed pursuant to and by authority of' the By-Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders afme corporation
In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Senior Vice President and its corpora.te seal to
be hereto affixed on this 6th day of April, 2005
WESTERN SURETY COMPANY
~/7Z%#
Paul . Brunat, Senior Vice President
State of South Dakota
County of Minnehaha
} ss
On this 6th day of April, 2005, before me personally came Paul T Brunat, to me known. who, being by me duly sworn, did depose and snr: that he
resides in the City of Sioux Falls. Slate of South Dakota; Ihat he is the Senior Vice President of WESTERN SUR-ETY COMPANY described in and which
executed the above instrument; that he knows the seal of said corporation; that the scal affixed to the said instrumenl is such corporate seal: that it was so
affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant 10 like authority, and
acknowledges same to be the act and deed of said corporation
My commission expires
+~~~~~~~~~~~~~~~~~~~~~~~~+
, ,
$ D. KRELL $
:@NOTARY PUBLIC~$
, SOUTH DAKOTA~'
, ,
+~..~~..~~~..~.......~~..............~ +
~
~ryPUbliC
November 3D, 2006
CERTIFICATE
t, l Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in
force, and further certify that the By~Law of the corporation printed on the reverse hereor is still in force In testimony whereof I have hereunto subscribed
my name Dnd amxed the seal of the said corporation this 6th day of April 2006
WESTERN SURETY COMPANY
g. ~{:'IS~SeC~'ry
Form F428()..OJ-02
Authorizing By-Law
ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY
This Power of Attorney is made and executed pursuant to and by aulhority of the following By*Law duly adopted by the shareholders
of the Company
Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the
corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President., or by such other
officers as the Board of Directors may authorize The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer
may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company,
The corporate seal is not necessary for the validity of any bonds, policies. undertakings, Powers of Attorney or other obligations of the
corporation, The signature of any such officer and the corporate seal may be printed by facsimile.
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