Manson Road Emergency Watermain and Bridge Repair AcceptanceTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Manson Road Bridge and Watermain Emergency Repair Project
FEMA Disaster Declaration No. DR- 4018 -IA
DATE: February 26, 2013
Dubuque
kital
All- America City
II 111!
2012
City Engineer Gus Psihoyos and Water Department Manager Bob Green are
recommending acceptance of the construction contract for the Manson Road Bridge
and Watermain Emergency Repair Project, as completed by Taylor Construction, in the
final contract amount of $364,162.14, which is a 12.7% increase from the original
contract amount of $323,123.00. However, the total project cost ($421,530.89) is only a
4.1 % increase from the initial estimated total project cost. The primary reason for the
additional cost was the result of a 14 -foot deep stream bed scour hole that was
discovered once the creek was dewatered to perform the watermain repairs. This scour
hole required approximately $35,000 in stone material to fill.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
hrit44
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Green, Water Department Manager
E
Masterpiece on the Mississippi
TO:
FROM:
DATE:
SUBJECT:
Michael C. Van Milligen, City Manage
Gus Psihoyos, City Engineer
Bob Green, Water Department Mana
February 25, 2013
Dubuque
b ILA
Al-America City
11111
2012
Manson Road Bridge and Watermain Emergency Repair Project
FEMA Disaster Declaration No. DR- 4018 -IA
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Manson Road Bridge and Watermain Emergency Repair Project.
BACKGROUND
As a result of the severe storm event that occurred on July 27 -28, 2011 the existing
bridge and watermain along Manson Road sustained significant damages due to the
historic flooding conditions that occurred. Various portions of the bridge substructure
and approaches have been undermined as a result of the high velocity flood waters.
The upstream and downstream embankments on both sides of the bridge have been
severely eroded. The velocity of the flood waters also created a scour hole 14 feet deep
on the south side of the bridge which impacted the watermain creek crossing, causing
the 8 inch ductile iron pipe waterline to fail.
DISCUSSION
The emergency repairs to the bridge and water main along Manson Road was
completed by Taylor Construction of New Vienna, Iowa, in the final contract amount of
$364,162.14, which is a 12.7% increase from the original contract amount of
$323,123.00. However, the total project cost ($421,530.89) is only a 4.1% increase from
the initial estimated total project cost. The primary reason for the additional cost was the
result of a 14 -foot deep stream bed scour hole that was discovered once the creek was
dewatered to perform the watermain repairs. The large scour hole was not apparent
during the post damage assessment survey and required approximately $35,000 in
stone material to fill the scour hole.
RECOMMENDATION
I recommend that the City Council accept the emergency repair improvements and
authorize payment of the contract amount of $364,162.14 to Taylor Construction for the
Manson Road Bridge and Watermain Emergency Repair Project.
BUDGET IMPACT
The project cost summary for the emergency repairs to the bridge and water main along
Manson Road are as follows:
The following table provides a detailed summary of the final project costs along with the
associated funding distribution for FEMA and State of Iowa funding assistance for
eligible reimbursable expenses, along with the City's associated cost share.
Description
Award
Final
Construction Contract - Taylor Construction
$323,123.00
$364,162.14
Construction Contingency
32,312.30
Temporary Construction Easement
1,000.00
1,000.00
Consultant Design Services
26,176.00
26,176.00
Consultant Construction Inspection Services
22,282.00
30,192.75
Total Project Cost
$404,893.30
$421,530.89
The following table provides a detailed summary of the final project costs along with the
associated funding distribution for FEMA and State of Iowa funding assistance for
eligible reimbursable expenses, along with the City's associated cost share.
Description
Final Cost
FEMA
(75 %)
State
(10 %)
City
(15 %)
City Cost
(Non - Eligible)
Contract Repair Cost
Watermain
$161,719.68
$69,169.13
$9,222.55
$13,833.83
$69,494.18
Bridge
$194,769.46
$121,970.25
$16,262.70
$24,394.05
$32,142.46
Storm Sewer
$ 7,673.00
$5,754.75
$767.30
$1,150.95
Construction Total
$364,162.14
Temp Easement
$ 1,000.00
$750.00
$100.00
$150.00
Design - Watermain
$ 13,562.00
$10,171.50
$1,356.20
$2,034.30
Design - Bridge
$ 12,614.00
$9,460.50
$1,261.40
$1,892.10
Inspect - Watermain
$ 14,512.50
$10,884.38
$1,451.25
$2,176.88
Inspect - Bridge
$ 15,680.25
$11,760.19
$1,568.03
$2,352.04
Total Project Cost
$421,530.89
$239,920.69
$31,989.43
$47,984.14
$101,636.64
The estimated eligible Federal and State costs outlined above are based on the
approved emergency repair costs as noted in the FEMA Damage Assessment Report
and also the FEMA Exit Briefing Report. The final actual Federal and State participating
reimbursement costs will not be known until the project audit is completed.
The project funding summary is as follows:
CIP No.
Fund Description
Fund Amount
3002349
FEMA Funding
$ 239,920.69
3002349
State Funding
31,989.43
7401405
City - Watermain Replacement Fund
87,689.18
3001258
City - Bridge Repair & Maintenance
60,780.65
7201066
City - General Storm Sewer Repair
1,150.95
Total Project Funding
$ 421,530.89
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution accepting the
emergency repair improvements and to authorize payment of the contract amount of
$364,162.14 to Taylor Construction for the Manson Road Bridge and Watermain
Emergency Repair Project.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Mike Brekke, Water Department Manager
Don Vogt, Public Works Director
John Klostermann, Public Works
F: \PROJECTS \MANSON RD BRIDGE & WATERMAIN REPAIRS \Council & Staff Documents\Acceptance
RESOLUTION NO. 68 -13
ACCEPTING THE MANSON ROAD BRIDGE AND WATER MAIN EMERGENCY
REPAIR PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT
AMOUNT TO THE CONTRACTOR
Whereas, the Manson Road Bridge and Watermain Emergency Repair Project
(the Project) has been completed and the City Engineer has examined the work and
filed a certificate stating that the Project has been completed according to the terms of
the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY.
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Manson Road Bridge and Watermain Capital Improvement appropriation for the
contract amount of $364,162.14 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 4th day of March , 2013.
Kevin J. Lyn , Mayor ro Tem
Attest:
Kevin . Firnstahl, ity Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE MANSON
ROAD BRIDGE AND WATERMAIN EMERGENCY REPAIR PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Manson Road Bridge and Watermain Emergency Repair Project,
that the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $421,530.89.
Dated this 0 day of fe6n it.y, 2013.
Filed in the office of the City Clerk on thafil day of
City Engineer
2013.
e in S. Firnstahl, City Clerk
November 5, 2012
Bob Schiesl, Assistant City Engineer
City of Dubuque
50 West 13th Street
Dubuque, IA 52001
Bob Green, Water Dept. Manager
Eagle Point Water Plant
1902 Hawthorne Street
Dubuque, IA 52001 -1416
Re: City of Dubuque, Iowa
Manson Road 2011 Flood Damage Repairs
Project Certification
IIW Project No.: 11168.01 / 02
Gentlemen:
An inspection of the Manson Road 2011 Flood Damage Repairs project has been performed. We
find that the contractor has completed /corrected the minor outstanding items.
We hereby certify that Taylor Construction, Inc. of New Vienna, Iowa has completed construction of
the Manson Road 2011 Flood Damage Repairs project in compliance with the drawings and
specifications and that the project is ready for acceptance. The final construction cost including
Change Order No. 2 Final is $364,162.14.
A copy of Change Order 2 Final is enclosed. Three copies of this change order have been sent to
Taylor Construction for signature. Change Order 2 Final documents the differences between the
original quantities and the final installed quantities and the resulting project cost difference. The
contractor will be asked to forward three signed copies of the change order to the City for approval.
No contract payment is due at this time.
We recommend that the City of Dubuque approve and accept the Manson Road 2011 Flood
Damage Repairs project. The retainage amount for this project is $18,208.11. Retainage is to be
held for 30 days after acceptance. If after 30 days no claims are filed, the City can finalize the
financial aspects of this project. IIW will prepare Contract Payment No. 4 Final at the time the
retainage is due to the Contractor.
Approval and acceptance starts the two year warranty period.
Sincerely,
IIW, P.C.
Gary D. Sejkora, P.E.
Principal Municipal & Environmental Engineer
Enc: Copy of Change Order 2 Final
Copy: Taylor Construction, Inc.
IIW, P.C.
www.iiwengr.com
ARCHITECTURE
CIVIL ENGINEERING
CONSTRUCTION SERVICES
ENVIRONMENTAL ENGINEERING
LAND SURVEYING
MUNICIPAL ENGINEERING
STRUCTURAL ENGINEERING
TRANSPORTATION ENGINEERING
Dennis F. Waugh, PE /SE*
Charles A. Cate, PE **
Gary D. Sejkora, PE
Michael A. Jansen, PE /SE
Ronald A. Balmer, PE /SE /AIA
Timothy J. Tranel, PE*
John F. Wandsnider, PE
Julie P. Neebel, PE
James P. Kaune, PE
Thomas J. Oster, PLS **
Wray A. Childers, PLS
Geoffry T. Blandin, PE
Mark C. Jobgen, PE
Lauren N. Ray, PE/SE"
Bradley J. Mootz, PE /SE
Cody T. Austin, PE*
Marc D. Ruden, PE
Mark R. Fassbinder, AIA*
Michael A. Ruden, NCARB /AIA*
Craig J. Elskamp, AIA
Robert W. Blok, PE
Eric J. Helminiak, PE /SE*
Steven J. Hunn, PE
Jeffrey J. Brandt, PLS / RLS
Craig L. Geiser, PLS / RLS
Adam J. Moris, PE
James P. Maloney, PE
David A. Leapaldt, AIA, CID*
* LEED AP
** Retired
4155 Pennsylvania Avenue, Dubuque, IA 52002 -2628 ♦ [P] 563.556.2464/800.556.4491 • [F] 563.556.7811
ENGINEERS. ARCHITECTS. SURVEYORS.
ilw
BID
ITEM
City of Dubuque - Engineering Division
Council Final Payment Form
PAYMENT NO: COUNCIL FINAL
PROJECT NAME: Manson Road Bridge & Watermain Emergency Repair
FEMA Distaster Declaration No. DR- 4018 -IA
CONTRACTOR: Taylor Construction, Inc.
BID ITEM DESCRIPTION
WATERMAIN REPAIR
Al Mobilization & Miscellaneous for Water Main
A2 Trench Protection & Dewatering (ie sheeting, dike, pumping, diversion)
A3 8" DIP Water Main CL52 w/Tracer Wire & PE Wrap
A4 6" DIP Hydrant Lead CL52 w/Tracer Wire & PE Wrap
UNIT
DATE: February 13, 2013
CONTRACT AMOUNT: 5323,123.00
CONTRACT
UNIT COST
•
LS $ 5,000.00
QUANTITY
TO DATE
1
AMOUNT EARNED
TO DATE
5,000.00
LS $ 57,000.00 1 $ 57,000.00
LF $ 61.00 365.00 $ 22,265.00
LF $ 55.00 21.70 $ 1,193.50
8" RS, MJ Gate Valve w/ Box and Adaptor II (cut into existing 8" main)
*A5 "The quantity for 8 inch RS MJ gate valves is 1.75 to reflect an EA $ 4,000.00 1.75 $ 7,000.00
adjustment of the unit cost for a second valve.
A6 6" RS MJ Gate Valve w/ Box and Adaptor 11 (for hydrant isolation) PA $ 2,500.00 1 $ 2,500.00
EA $ 3,000.00 1 $ 3,000.00
AS Connection to Existing Water Main EA $ 1,500.00 3.00 $ 4,500.00
A9 MJ Water Main Fitting, Compact DI LBS $ 2.00 1,110.00 $ 2,220:00
Al 0 8" Wedge Type MJ Retainer Gland (1108 Mega Lug) EA $ 45.00 47.00 $ 2,115.00
All 6" Wedge Type MJ Retainer Gland (1106 Mega Lug) EA $ 35.00 6.00 $ 210.00
Al2 8" Field Lok 350 or Sure Stop 350 Gasket EA $ 100.00 3.00 $ 300.00
A13 6" Field Lok 350 or Sure Stop 350 Gasket EA $ 70.00 0.00 $
A14 Tracer Wire Access Box EA $ 400.00 3.00 $ 1,200.00
A15 Reinforced Concrete Encasement LF $ 325.00 115.00 $ 37,375.00
Alb Valve Manhole w/ Flg. Valve, Saddles, Corp. Stops (drilling by City) LS $ 9,000.00 1.00 $ 9,000.00
A17 4" CPE Drain Tile w/ SST Rodent Guard LF $ 10.00 100.00 $ 1,000.00
Al 8 1 1/4" Service Tap (contact City for cost & materials) EA $ 2,500.00 0 $
Al 9 1 1/4" Cub Stop /Box and Connect to Existing EA $ 1,200.00 0 $
A20 1 1/4" Copper Tube Type K LF $ 30.00 0 $
A21 Plug Exist Tap, Assist City EA $ 2,000.00 0 $
A22 Silt Fence LF $ 2.50 188.00 $ 470.00
A23 12" Crushed Stone Driveway Resurfacing TON $ 15.00 43.73 $ 655.95
A24 Mulching AC $ 1,000.00 1.50 $ 1,500.00
A25 Seeding & Fertilizing AC $ 1,000.00 2.00 $ 2,000.00
A26 Erosion Control Blanket SY $ 2.50 0 $
A7 Fire Hydrant, Furnish & Install
TOTAL AMOUNT EARNED TO DATE - WATERMAIN REPAIR:
$ 160,504.45
STORM SEWER REPAIR/DEBRIS REMOVAL
B1 DOT Erosion Stone at 18" Sewer Crossing TON $ 28.00 59.75 $ 1,673.00
B2 Replace Manhole Cover with Neenah R1916 F EA $ 1,000.00 1 $ 1,000.00
B3 Creek Channel and Bank Debris Removal to 400 ft. downstream of bridge LS $ 5,000.00 1 $ 5,000.00
TOTAL AMOUNT EARNED TO DATE - STORM SEWER / DEBRIS REMOVAL:
BRIDGE REPAIR
C1 Mobilization & Miscellaneous for Bridge /Creek Repair
C2 Traffic Control
C3 Macadam Stone (IA DOT)
C4 Class E Revetment (IA DOT)
C5 Class B Revetment Armor (IA DOT)
C6 Engineering Fabric (IA DOT for Rip Rap)
C7 Flowable Mortar (IA DOT)
C8 18" RCP (per City Standard)
C9 Sidewalk Replacement
$ 7,673.00
LS $ 5,000.00 1 $ 5,000.00
LS $ 1,600.00 1 $ 1,600.00
TON $ 17.00 2,271.33 $ 38,612.61
TON $ 18.00 5,163.48 $ 92,942.64
TON $ 23.00 1,526.10 $ . 35,100.30
SY $ 3.00 686.67 $ 2,060.01
CY $ 200.00 60.50 $ 12,100.00
LF -- $ __ 95.00 - 24.00. $ 2,280.00
SF $ 30.00 169.13 $ 5,073.90
TOTAL AMOUNT EARNED TO DATE - BRIDGE REPAIR:
$ 194,769.46
ITEM
NO.
CHANGE ORDER - EXTRA WORK ITEMS
CO1 - 1 6 inch CMP tile outlets
CO1 - 2 Install Steel Channel to Protect Gas Main Temporarily Re- routed Across
Bridge Rail
UNIT
CHANGE ORDER
UNIT COST
CHANGE
ORDER
QUANTITY
CHANGE ORDER
AMOUNT EARNED
TO DATE
EA $ 200.00 2.00 $
400.00
LS $ 815.23 1.00 $
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL AMOUNT EARNED TO DATE - BASE BID + CHANGE ORDERS:
TOTAL DUE CONTRACTOR:
CONSULTING ENGINEERING SERVICES:
TEMPORARY CONSTRUCTION EASEMENT
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
815.23
$ 1,215.23
$ 364,162.14
$ 364,162.14
$ 58,138.65
$ 1,000.00
$ 423,300.79
I hereby certify that the above statement shows in detail the correct amount of all required to complete the
above improvement. e/
APPROVED: /
Michael Van Milligen, City Manager
City of Dubuque, lo
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Taylor Construction, Inc. contractor for the above improvement, does
hereby accept the above 'Total Due Contractor', as full settlement for all claims for said improvement.
CONTRACTOR: Taylor Construction, Inc.
BY:
TITLE:
DATE:
J
ca- Pr 141L
February 13, 2013