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30 Inch Force Main Relocation Project Phase IMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque kital All- America City II 111! 2012 SUBJECT: Phase I of the 30 -Inch Force Main Relocation Project from 7th Street to 12th Street around the former Public Works Garage Site and the Alliant Energy Site DATE: February 26, 2013 City Engineer Gus Psihoyos recommends initiation of the bidding process for Phase I of the 30 -Inch Force Main Relocation Project from 7th Street to 12th Street, and the water main on Elm Street from 9th to 1 1th and further recommends that a public hearing be set for March 18, 2013. I concur with the recommendation and respectfully request Mayor and City Council approval. kr,„ 7)4, Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dui Masterpiece on the Mississippi Dubuque All-America CAN 2012 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: 30 Inch Force Main Relocation Project from 7th Street to 12th Street around the former Public Works Garage Site and the Alliant Energy Site DATE: February 26, 2013 INTRODUCTION The enclosed resolutions authorize the public bidding for Phase I of the 30 inch Force Main Relocation Project from 9th Street to 11th Street. There will be two additional phases of this project. Phase II will be between 7th and 9th Streets. Phase III will be between 11th and 12th Streets. BACKGROUND In 1969 the existing 30 inch force main was constructed from the Cedar Street lift station to the Terminal Street lift station. The route went through the former A.Y. McDonald site, the former City Public Works site, and the Alliant Energy site. During the early 1990's highway 151/61 was constructed through Dubuque. During the highway construction portions of the 30 inch force main were relocated and the portion running through the A.Y. McDonald site was abandoned. However the portion running through the old Public Works Site and the Alliant Energy site remained in place. In October of 2011, the City experienced a significant failure in the existing force main. Two breaks occurred simultaneously, one at the former Public Works garage site and the other at the Alliant Energy site. After repairs were completed, a third break was experienced at the former Public Works garage site. The cost to repair the breaks, which occurred on the former Public works site, was significant as the site is a super fund site. During the repair work some corrosion of the pipe was noted and it was also found that when constructed the pipe was set on blocking prior to bedding, and the blocking was not removed. The areas of corrosion and the failed sections of pipe were near the old blocking that was found to be still in place. Soil and ground water contamination has been identified on or near the existing 30 inch force main route that may be a contributing factor to its deterioration. The adopted budget for FY 2013- FY2017 includes $849,124.00 for the design of the entire force main relocation, from 7th Street to 12th Street, and constructing the first phase, from 9th Street to 11th Street. DISCUSSION With the adoption of the FY2013- FY2017 Five Year Capital Improvement Program Budget, $849,124.00 has been established to begin the Relocation of the 30 inch Force Main around the former Public Works Garage Site. A description of the force main relocation is as follows: Construct Phase I: The first phase will encompass constructing the force main pipe from Northeast corner of the Elm Street and 11 th Street intersection to the Southwest corner of the 9th Street and Washington Street intersection. Also, an 8 inch water main will be constructed along Elm Street to provide an additional connection between the 20" transmission water main, on 11th Street, and the existing water main on 9th Street. This phase completes the section of pipe adjacent to: the planned intermodal facility, on Elm Street; thru future intersection improvements for the two way conversion of 9th and 11th Streets; and along the future Elm Street reconstruction project. Construct Phase II & III (Future Projects): Phase II is the section of force main on Washington Street, 7th Street to 9th Street. This section is planned to be completed in conjunction with the reconstruction of Washington Street from 7th to 9th Streets. Phase III is the section of force main from the Northeast corner of the 11th Street and Elm Street intersection, to the tie -in point near 12th Street. Phase III would also include the tie -in, at 12th Street and 7th street, and the abandonment of the existing force main through the old Public Works Garage and the Alliant Energy Site. Completing phase II and III will complete the re- routing project. PROJECT SCHEDULE The proposed development schedule for Phase I of the 30 Inch Force Main Relocation improvement projects is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specifications Receipt of Bid Proposals (Bid Letting) Award Construction Contract Project Completion Date 2 March 4, 2013 March 8, 2013 March 8, 2013 March 18, 2013 March 21, 2013 April 1, 2013 June 28, 2013 RECOMMENDATION I recommend that the City Council establish a date for the public hearing for Phase I of the 30 inch Force Main Relocation Project from 7th Street to 12th Street, the water main on Elm Street from 9th Street to 11th Street and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The estimate of probable cost for Phase I of the 30 Inch Force Main Relocation Project from 7th Street to 12th Street Project is summarized as follows: Construction Cost Estimate Contingency (10 %) Engineering & Inspection Total Estimate Project Cost The project funding summary is as follows: Sanitary Sewer $854,165.00 85,416.50 128,124.75 Water Main $94,185.00 9,418.50 14,127.75 $1,067,706.25 $117,731.25 CIP No. FY Fund Description Fund Amount 7102413 2013 Relocation of 30" Force Main Around $849,124.00 Old Public Works Garage 7102413 2014 Relocation of 30" Force Main Around $699,600.00 Old Public Works Garage 7402261 2013 Watermain Extension with Elm St $430,209.59 Total Project Funding $1,978,933.59 Phase I of the 30 inch force main relocation project will be funded through the FY2013 capital improvement project appropriation in the amount of $849,124.00 and the FY2014 appropriation in the amount of $699,600.00, as noted above. The water main improvements along Elm Street, from 9th Street to 11th Street, will be funded through the FY2013 appropriation in the amount of $430,209.59. ACTION TO BE TAKEN 3 The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for Phase I of the 30 Inch Force Main Relocation Project from 7th Street to 12th Street, and the water main on Elm Street from 9th to 11th. Attachments Prepared by Todd Irwin cc: Jenny Larson, Budget Director Jonathan Brown, Water Pollution Control Manager Tim Horsfield, Parking Division Manager Ken TeKippe, Finance Director John Klostermann, Street and Sewer Maintenance Supervisor Nate Steffen, Engineering Technician Todd Irwin, Engineering Technician 4 RESOLUTION NO.78 -13 30 INCH FORCE MAIN RELOCATION PROJECT FROM STREET TO 9th STREET TO 11TH STREET PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF. THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the 30 inch Force Main Relocation Project from 9th Street to 11thStreet, in the estimated amount $1,185,437.50, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 18th day of March, 2013, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. 30 inch Force Main Relocation Project from 9th Street to 11Street is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty -five days before the date for filing bids before 2:00 p.m. on the 21st day of March, 2013. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 1st day of April, 2013, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 4th day of March , 2013. Attest: Kevin J. Lync , Mayor Pro Tern NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR PHASE I OF THE 30 INCH FORCE MAIN RELOCATION PROJECT FROM 71111 'H STREET TO/11tH STREET l/ NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for Phase I of the 30 inch Force Main Relocation Project from�7tl'Street tofh Street, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18th day of March, 2013, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The 30 inch Sanitary Sewer Force main Relocation — Phase 1 9th Street to 11th Street project includes 1,150 LF of 30 -inch DIP force main, 163 LF of 42 -inch bored and jacked steel casing, 775 LF of 8 -inch water main along with fittings and miscellaneous water main components. Pavement replacement on the project includes 490 tons of 6 -inch thick hot mix asphalt, 990 SY of 9 -inch thick Portland cement concrete Class C, 145 SY of 11 -inch thick Portland cement concrete Class M, miscellaneous sidewalk, curb and gutter. The project will also include a multi -stage traffic control plan. Any visual or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690- 6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2013. �i�t� %iii 2 Kev'u'�• Firnstahl, City` -rk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT 30 INCH SANITARY SEWER FORCE MAIN RELOCATION - PHASE I 9TH STREET TO 11TH STREET Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on the 21st day of March, 2013, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on March 21, 2013, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on April 1, 2013. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by June 28, 2013. Mandatory Pre -Bid Conference. A mandatory pre -bid conference will be held at 10:00 a.m. on March 13, 2013, in the City Council Chambers, Historic Federal Building, 350 West 6th Street, Dubuque, Iowa. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the plans and specifications prepared by IIW, P.C., may be obtained from Tri -State Blueprint, 696 Central Avenue, Dubuque, Iowa 52001, phone 563 -556- 3030. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. The 30 Inch Sanitary Sewer Force Main Relocation - Phase 19`h Street to 11`h Street project includes 1,150 LF of 30 -inch DIP force main, 163 LF of 42 -inch bored and jacked steel casing, 775 LF of 8 -inch water main along with fittings and miscellaneous water main components. Pavement replacement on the project includes 490 tons of 6 -inch thick hot mix asphalt, 990 SY of 9 -inch thick Portland cement concrete Class C, 145 SY of 11 -inch thick Portland cement concrete Class M, miscellaneous sidewalk, and curb and gutter. The project will also include a multi -stage traffic control plan. A -1