Loading...
University Culvert & Sewer Project Start D~~~E ~c/k.~ MEMORANDUM April 25, 2006 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: University Avenue Culvert Extension (CIP 7201811) and University Avenue Sanitary Sewer Reconstruction (CIP 7101805) City Engineer Gus Psihoyos recommends initiation of the bidding process for the University Avenue Culvert Extension and Sanitary Sewer Reconstruction Project, and further recommends that a public hearing be set for June 5, 2006. I concur with the recommendation and respectfully request Mayor and City Council approval. (l1J ~,tL- MiChael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psi hoyos, City Engineer THE CITY OF ~ DUB E ~Yk.~ MEMORANDUM April 26, 2006 FROM: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer ~ TO: SUBJECT: University Avenue Culvert Extension (CIP 7201811) and University Avenue Sanitary Sewer Reconstruction (CIP 7101805) INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the University Avenue Culvert Extension and Sanitary Sewer Reconstruction Project. BACKGROUND The Drainage Basin Master Plan prepared by HDR Inc. (Omaha, Nebraska) reported that the addition of a 12-foot by 12-foot box culvert under University Avenue would reduce the flooding limits by 3.5 acres during a 100-year rain. As part of the current University Avenue Extension Project, the additional 12-foot by 12- foot box culvert was constructed through the Iowa Glass property up to the University Avenue right-of-way. In addition, the sanitary sewer was relocated as part of this project extension because the existing sewer was not designed for the amount of fill required for the roadway project. On March 6, 2006, the City Council approved the hire of IIW Engineers & Surveyors, Inc. to provide design services associated with the extension of the box culvert and the sanitary sewer under University Avenue to the Avenarius property. DISCUSSION The project consists of constructing a 12-foot x 12-foot box culvert under University Avenue, the extension of the box culvert constructed as part of the grading for the University Avenue Extension Project. The project will also complete the relocation of the 24-inch diameter sanitary sewer necessary for the University Avenue (roadway) Extension Project. Horsfield Construction is currently under contract to do the paving for the University Avenue Extension Project, we recommend a change order to extend Horsfield's paving limits to include the area of street that would have been reconstructed by the sanitary and storm sewer project. The cost of this change order is estimated to be $37,375. The City will coordinate the closure of University Avenue required for this project with the closure required for the University Avenue (roadway) Extension Project. Weather permitting, it is anticipated that University Avenue will be closed to through traffic from June 12 through August 4, an eight-week period. This is two weeks longer than the original estimate based on discussions with local contractors. The schedule for the project will be as follows: Advertisement for Bids Receipt of Bids Notice of Hearing on Plans & Specifications Public Hearing Award of Contract Completion Date May 5, 2006 May 23, 2006 May 26, 2005 June 5, 2006 June 5, 2006 August 31, 2006 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for bids for the University Avenue Culvert Extension and Sanitary Sewer Reconstruction Project. BUDGET IMPACT The construction cost estimate for the University Avenue Culvert Extension and Sanitary Sewer Reconstruction Project is: Construction Paving Change Order to Horsfield Contingency Engineering $318,738 37,375 35,611 16,000 $407,724 Total Project Estimate The project will be funded with the Fiscal Year 2007 appropriation for the University Avenue Culvert Extension Project (CIP 7201811) in the amount of $225,000 and the University Avenue Sanitary Sewer Reconstruction Project (CIP 7101805) in the amount of $148,500. Additional funding in the amount of $17,224 will come from the Fiscal Year 2007 Street Program and the balance of funding will come from the Fiscal Year 2007 Storm Sewer Improvements/Extensions Project funds. ACTION TO BE TAKEN The City Council is requested to establish the date for the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the attached resolutions. Prepared by Steve Sampson Brown, Project Manager cc: Dawn Lang, Budget Director Deron Muehring, Civil Engineer II Steve Sampson Brown, Project Manager RESOLUTION NO. 176-06 PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the University Avenue Culvert Extension & Sanitary Sewer Reconstruction Project in the estimated amount of $407,724 are hereby approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 1st day of May, 2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 177-06 FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval on the proposed plans, specifications, and form of contract and placed same on file in the office of the City Clerk for public inspection of the University Avenue Culvert Extension & Sanitary Sewer Reconstruction Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 5th day of June, 2006, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and cost of said improvement, and the City Clerk be and is hereby directed to cause a notice of time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be not less than four days nor more than twenty days prior to the day fixed for its consideration. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, contract, or estimated cost of the improvement. Passed, adopted and approved this 1st day of May,2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 178-06 ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the University Avenue Culvert Extension & Sanitary Sewer Reconstruction Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 23th day of May, 2006. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 5th day of June, 2006. Passed, adopted and approved this 1st day of May, 2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF HEARING ON PLANS AND SPECIFICATIONS Notice of public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the University Avenue Culvert Extension & Sanitary Sewer Reconstruction Project. Proiect Description: The project consists of constructing 94 feet of a 12-foot x 12-foot box culvert under University Avenue and the relocation of 549 feet of the 24-inch diameter sanitary sewer necessary for the University Avenue (roadway) Extension Project. NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimate of cost for the University Avenue Culvert Extension & Sanitary Sewer Reconstruction Project in accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m., on the 5th day of June, 2006, in the Public Library Auditorium, 360 West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimate of cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto or to the cost of the improvements. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TOO at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the ,2006. day of Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. ORDERING BIDS NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the University Avenue Culvert Extension & Sanitary Sewer Reconstruction Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved as a part of the plans and specifications heretofore adopted. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall not be less than four days nor more than forty-five days prior to the receipt of said bids at 2:00 p.m. on the 23th day of May, 2006. Bids shall be opened and read by the City Clerk at said time and will be submitted to the Council for final action at 6:30 p.m. on the 5th day of June, 2006. Passed, adopted and approved this _ day of ,2006. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS OF THE RECEIPT OF BIDS FOR THE CONSTRUCTION OF UNIVERSITY AVENUE CULVERT EXTENSION & SANITARY SEWER RECONSTRUCTION PROJECT Sealed proposals will be received by the City Clerk of the City of Dubuque, Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the 23rd day of May, 2006, for the construction of University Avenue Culvert Extension & Sanitary Sewer Reconstruction Project. Proiect Description: The project consists of constructing 94 feet of a 12-foot x 12-foot box culvert under University Avenue and the relocation of 549 feet of the 24-inch diameter sanitary sewer necessary for the University Avenue (roadway) Extension Project. Copies of the construction documents may be obtained in the City Engineer's office at the City Hall. No plan deposit is required. Payment to the contractor will be made from funds as may be legally used for such purposes. All work herein provided for shall be commenced within ten (10) days after the Notice To Proceed has been issued, and each part of the project shall be fully completed by August 31, 2006. All bids must be submitted on the Bid Proposal Form bound in the construction documents. Each bid shall be accompanied by a satisfactory Bid Bond executed by the Bidder and an acceptable surety; or a cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered under the laws of the United States, in the amount of ten percent (10%) of the bids submitted as security that the bidder will enter into a contract for doing the work and will give bond with proper securities for the faithful performance of the contract in the form attached to the construction documents. The successful bidder (Contractor) will be required to furnish a Performance Bond in an amount equal to one hundred percent (100%) of the contract price. Said bond is to be issued by a responsible surety company approved and acceptable to the City Council, and shall guarantee the faithful performance of the contract and terms and conditions therein contained, and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations of the Contractor. The successful bidder (Contractor) will also be required to furnish a Payment Bond that will guarantee the prompt payment of all subcontractors, suppliers, materials, labor and protect and save harmless the City of Dubuque, Iowa, from claims and damages of any kind caused by the operations or non-payment on behalf of the Contractor. The successful bidder (Contractor) will also be required to furnish a Maintenance Bond that will guarantee the material, workmanship and the maintenance of the improvement(s) constructed for a minimum period of two (2) years from and after its completion and acceptance by the City Council. The Contractor and approved subcontractors will be provided a Sales Tax Exemption Certification to purchase, or withdraw from inventory, materials furnished under for this project. No bid submitted by any Contractor which contains a condition or qualification shall be recognized or accepted by the City Council and any letter or communication accompanying the bid which contains a condition or qualification upon the bid which has the effect of qualifying or modifying any provision of the specifications in any manner will be rejected by the City Council as not responsive. All proposals must be made on blanks furnished by the City Engineer and each bidder will be required to state his prices for doing all the items in each section on which he makes a bid and for all things necessary to make a complete job. The Bidder's attention is directed to the City of Dubuque's Affirmative Action Program which is included in the Contract Specifications and the provisions thereof and hereby made a part of the Contract Documents by reference and incorporated therein. The Contractor, when requested by the City of Dubuque, will furnish a statement of his financial and practical qualifications as provided for in the General Requirements of the Specifications. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa Domestic Labor. The City Council reserves the right to reject any and all bids or to waive any technical ties and irregularities. All bids will be publicly opened and read by the City Clerk at 2:00 o'clock p.m. on the 23rd day of May, 2006, and will be submitted to the City Council for final action at a meeting to be held in the Public Library Auditorium, 360 West 11th Street, at said City at 6:30 p.m. on 5th day of June, 2006. A contract will be awarded at that time or such subsequent time as the City may determine. Published by order of the City Council of the City of Dubuque, Iowa and dated this day of , 2006. Jeanne F. Schneider, CMC, City Clerk CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES Work herein provided for shall be commenced within ten (10) days after the Notice To Proceed has been issued, and each part of the project shall be fully completed by August 31, 2006. For each calendar day that any work shall remain uncompleted beyond the completion schedule, $750.00 per calendar day will be assessed, not as a penalty but as predetermined and agreed liquidated damages. The contractor will be separately invoiced for this amount, and final payment will be withheld until payment has been made of this invoice. The assessment of liquidated damages shall not constitute a waiver of the City's right to collect any additional damages which the City may sustain by failure of the contractor to carry out the terms of his contract. An extension of the contract period may be granted by the City for any of the following reasons: 1. Additional work resulting from a modification of the plans. 2. Delays caused by the City. 3. Other reasons beyond the control of the Contractor, which in the City's opinion, would justify such extension.