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Minutes Airport 4 24 06 (2) DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday April 24, 2006 4:00 p.m. Dubuque Regional Airport Dubuque Jet Center Conference Room PRESENT: Mike Santillo Doug Brotherton, Teri Goodmann and Steve Accinelli. ABSENT: Teri Goodman STAFF: Todd Dalsing, Gordy Vetsch, and Peggy Dickson GUESTS: Eric Savage (University of Dubuque) and one student Steve Accinelli, Vice President, chaired the meeting until Teri Goodmann arrived. AIRPORT COMMISSION MINUTES Charlie Daoud moved to approve the minutes of March 27, 2006 Commission meetings. Doug Brotherton. AYES: All. NAYS: None. OLD BUSINESS: 01. REVIEW OF AIRPORT STATISTICS Todd Dalsing told the Commission the March enplanements figures were up. He said in checking April passenger figures were lower snf he was uncertain as to the reason. There was the loss of about 100 passengers when the ASOS (weather reporting device) was inoperative and two American Eagle flights had to cancel. Todd has spoken to the FAA regarding the incident and how to avoid cancelled f1ig hts in the futu re. 02. FINANCIAL FY06 The Commission was updated on the current budget. It appears the airport is at an even pace with budget projections. However, it does not show any substantial money returned as in previous years. This relates to the higher cost of utilities, equipment repairs and insurance, things the airport has little control over. Staff has not expended any new marketing contracts but will maintain the balance to cover the costs of the existing Rewards campaign. Document in 5 15 06 Agenda.doc Airport Commission Minutes April 24, 2006 Meeting Page 2 NEW BUSINESS: Teri Goodmann joined the meeting during this next discussion. 01. AFSFO LEASE Charlie Daoud moved to go into Public Hearing. Mike Santillo seconded this motion. AYES: All. NAYS: None. There was no comment. Doug Brotherton moved to close the Public Hearing. Charlie Daoud seconded the motion. AYES: All. NAYS: None. The proposed new lease will reduce the airport income by about $15,000 annually and will reduce in half the space currently occupied by the Airways Facility Field Office. Doug Brotherton made a motion to approve this five- year lease with the FAA. The motion was seconded by Teri Goodmann. AYES: All. NAYS: None. Steve Accinelli relinquished the Chair to Teri Goodmann. 02. AIRPORT TRACTOR PURCHASES Mike Santillo moved to go into Public Hearing. This motion was seconded by Charlie Daoud. AYES: All. NAYS: None. There was no comment from the public. Doug Brotherton moved to close the Public Hearing. This motion was seconded by Charlie Daoud. AYES: All. NAYS: None. The Commission had several questions about the tractor's capabilities and type. The Roeder Implement had the winning bid with two John Deere tractors. The tractors will need to have some modifications to be utilized on the airfield such as radios etc. Charlie Daoud moved to approve Resolutions A400-4 and 5-2006 Final Approval of Plans and Specs and Awarding the Bid to Roeder Implement of Dubuque for a total of $52,914.44. 03. PASSENGER FACILITY CHARGE APPROVAL Staff asked the Commission for approval to submit a Passenger Facility Charge (PFC) application to the FAA for PFC #8. There was a brief review for the new Commission members on the program and the items that will be requested. Steve Accinelli moved approve the application for PFC #8. This was seconded by Charlie Daoud. AYES: All. NAYS: Document in 5 15 06 Agenda.doc Page 2 Printed: 5/12/06 at 6:42 AM Airport Commission Minutes April 24, 2006 Meeting Page 3 04. T -HANGAR RATES The Commission was given information and reminded that it was time to set the t- hangar rates for FY07. The CPI-U clause had been deleted and it was to be brought to the Commission each year. Staff is currently surveying surrounding airports on rates again this year. There was some feeling that the rates were already higher than the surrounding area and should be kept at the same level or risk more vacancies. There was some discussion if this could be brought into the packed that Airport Business Solutions will review. Todd Dalsing will ask if given the current information they can also make a recommendation on fee structure. 05. RUNWAY PAINTING Todd Dalsing told the Commission there is a FY06 CIP for the removal of old paint and new paint markings of the Runway to meet newer FAA specifications in the amount of $20,000. With the increase in the petroleum products it is estimated the bid will exceed the budget, the balance coming out of the Operating and Maintenance Budget. Charlie Daoud made a motion to approve Resolution A600-1-2-3-2006 Approving Plans and Specs, and Ordering Bids.. This motion was seconded by Charlie Daoud. AYES: All. NAYS: None. 06. AIRPORT MANAGER REPLACEMENT: The Commission discussed the upcoming interviews and received copies of the interview questions along with resumes will be offered to the six business leaders who have agreed to help with interviews on Friday/Saturday April 28 and 29th The informal Friday meetings were arranged with each Commissioner setting a location and time for their candidate. The informational packets will be out on Tuesday. 07. ASS STUDY: The Commission discussed Airport Business Solutions (ABS) the company that can provide a non-biased study and recommendation on the FBO structure. The Commission talked about using ABS to audit the hangar rates and fueling prices. Todd will discuss the depth of the FBO structure study and additional cost. Teri Goodmann stated whatever the outcome this would not have any affect on hiring the new marketing manager, which was approved by the Airport Commission last year. ABS will be available the first part of May to travel to Dubuque for two days, observe, review stats talk with staff and tenants. There was a consensus by the Commission to proceed with ABS. 08. AIRPORT MANAGER'S REPORT: Document in 515 06 Agenda.doc Page 3 Printed: 5/12/06 at 8:42 AM Airport Commission Minutes April 24, 2006 Meeting Page 4 &.. Rental Car Lease Meetinas: Rental Car Leases are up for lease option #1 on July 1, 2006. Todd has written to the two agencies and requested a meeting. Some minor issues mainly concerning the car wash facility will be discussed. B. Construction Proiect Updates: The Self Fueler was discussed; it should be operational this month. The Commission asked that informational handouts be provided to customers. The new FIDS display should be complete soon for American passengers. American had originally sent the wrong size cable, but the correct size is expected any day. C. Radar Update Todd explained about the FAA's refusal to fund the radar with AlP money. With the help of the tower chief, the letter, which premised the FAA refusal, may be revised upon further clarification about Dubuque's situation. Todd had been working with legislative staff to get the radar project funded. D. EM Park Update The EM marked an area on the hillside by the Observation Park for a limestone sign estimated at about $4,000. The EM asked the airport to pay for the sign, however, Todd advised the Commission the CIP for the Entrance Road Beautification was not funded this year so the airport may not be able to assist them with this cost. E. Set Commission Meetina Date The Commission discussed the Chamber golf outing on the same date. Although none of the Commission will play, they said if they are needed they could attend the meal. American Eagle has some of their top executives coming in for the event. Todd will advise regarding the date of the meeting and meeting with the American representatives. Steve Accinelli will be out of the country. Teri Goodmann asked to have an events item added to the Manager's Update along with a calendar of upcoming taskforce dates. Document in 515 06 Agenda.doc Page 4 Printed: 5/12/06 at 8:42 AM Airport Commission Minutes April 24, 2006 Meeting Page 5 09. CORRESPONDENCE: There was the non-renewal letter from the insurance company. It usually means a price increase according the agent Trissel Grahm and Toole. 10. PUBLIC INPUT Steve Accinelli moved to adjourn the meeting this motion was seconded by Doug Brotherton. AYES: All. NAYS: None. Meeting adjourned at 5:25 p.m. Document in 5 15 06 Agenda.doc Page 5 Printed: 5/12/06 at 8:42 AM