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Jeld-Wen License Loading Dock etc. Dii~~E ~~~ MEMORANDUM May 9, 2006 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Jeld-Wen - Extension of Loading dock & Heated Air-Makeup Unit - Irrevocable License City Engineer Gus Psihoyos recommends City Council approval of an Irrevocable License for Jeld-Wen Fiber Products to construct a dock loading area on Jackson Street and an air-makeup unit on Washington Street, between ih and 8th Streets, both on City right-of way. I concur with the recommendation and respectfully request Mayor and City Council approval. (b"J ~J(l1Jj Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Gus Psi hoyos, City Engineer -' lHEClTYOr ~ DUB E ~ck~ MEMORANDUM April 28, 2006 TO: Michael C. Van Milligen, City Mana FROM: Gus Psihoyos, City Engineer SUBJECT: Jeld-Wen - Extension of Loading Dock & Heated Air-Makeup Unit - Irrevocable License INTRODUCTION This is in response to a request from Jeld-Wen, 250 East 8th Street, to extend a loading dock on the Jackson Street side of the facility and to mount a large heated air- makeup unit on the Washington Street side of their facility, both encroaching onto the City's fublic right-of-way of Jackson Street and Washington Street, between yth Street and 8t Street. DISCUSSION Jeld-Wen is currently expanding operations of their Prefinish Paint Line and replacement of one of their presslines. These two major improvements are producing the need to better accommodate truck loading/unloading and to place increased demands for fresh air systems for the plant. Currently the loading dock is at the building face on Jackson Street where trucks must maneuver to unload at a gO-degree angle to the building, thus blocking vehicle and rail traffic on Jackson. The City's right-of-way of Jackson Street is 64 feet. The new docking facility will eliminate the cross-blocking of Jackson Street, provide easier access for truck drivers and make more efficient and convenient loading times for drivers. The proposed encroachment of Jackson Street right-of-way is 15 feet for the dock and 16 feet if a truck is parked on site for loading and unloading. The air-makeup unit, on Washington Street, is needed to accommodate the four new gas-burning ovens and spray booths that are part of the Prefinish Paint Line improvement. The air unit will not encroach any further than the existing trash compactor on the Washington Street, where the right-of-way is 64 feet. The current trash compacter is 2 feet back of the curb line. Photos of both areas are attached for information and review. All documents required have been received which include the License Application, signed Acceptance of Terms, Certificate of Insurance, letter of request and drawing of proposed improvements. The Engineering Department, Building Services and Fire Departments have reviewed the material as it relates to the public right-of-way encroachment and have found them all to be in accordance with City standards. ACTION TO BE TAKEN The requested action is for approval and signature of the Irrevocable License for Jeld- Wen Fiber Products to construct the dock loading area on Jackson Street and the air- makeup unit on Washington Street, both on City right-of-way between yth and 8th Streets. Prepared by: Jane Smith cc: Dan Brown, Fire Chief Rich Russell, Building Services Gus Psihoyos, City Engineer Jon Dienst, Civil Engineer 1 f-< ~ ~ r/J ~ r/J ~ U <r: -, "" 00: ~f-<oo Co'd <r:o: r/Jf-< ::Jr- cZ ~~ tJ;~ .....f-< @~ ~ u o CI CI u.l r/l o I'l-< o I'>::: I'l-< o f-< I'>::: <r:: ....l ~ :21 ~ r/l ~ U o CI " 25 f-< r/l ~ :>< u.l :::r:: I-< 00 o<l J: f.. zt-- oZ ~'"" i2~ ul-< -<;;; Il,...... ::Sl-< 0'"" ui2 :::r::1-< iflifl ~5 1-<1-< 00 ~~ I-<:::r:: iflifl --< G'l~ JELITWEN~ Wood Fiber Division April 10, 2006 Engineering Division City Hall 50 West 13th Street Dubuque, IA 52001-4864 Re: Request for extension ofloading dock onto Jackson Street and instalIation of heated air-makeup unit on outside wall of building on Washington Street. Dear SirlMadam, JELD-.WEN / Wood Fiber Division - Iowa is currently going through an expansion in its downtown Dubuque location. We will be moving a Prefinish Paint Line to our operation in May and replacing one of our presslines quadrupling capacity for our Garage Door products in August. These two major improvements to our operation will add over 15 new employees to our operation here in Dubuque. All this change brings the need to ship more products through our loading docks. Enclosed you will find drawings and details on a proposal to extend our loading dock onto Jackson Street. This proposal has the following benefits: 1. Ability to drop trailers at our main building and not block motor or rail traffic on Jackson Street. 2. Easier access to the docks for truck drivers. They will not have to spend as much time trying to jack-knife into our dock, blocking traffic on 7th Street. 3. Local haulers can drop and pickup trailers at their convenience. Drivers will not have to sit with the truck while we load it. The negative side to the extension request is of course our building sticking out into Jackson Street. This problem is diminished by the fact that we have an irrevocable permit for our chip unloading building on Jackson and 8th street (less than a block away). The chip unloading building already extends further into the street than the dock extension will. There have been no traffic issues since the installation of the chip dump in the late 1980's. On the Washington Street side of our building just south of our trash compactor we are proposing to mount a large heated air-makeup unit up at the 250 East 8th St. Dubuque,lA 52001"7049 USA 563557-1603Tel 563 557-9732 Fax www.jeld-wen.com Rber Door Division window height on our building. Support posts for this unit will come down to ground level. This structure will not protrude into Washington Street, and will extend no further than our trash compactor currently does. The Prefinish Paint Line requires four new gas burning ovens be installed along with four spray booths. These new systems will demand fresh air be brought into the plant year round. Our buildings are already starved for makeup air in the cold months due to existing exhausts and waste systems. Without the makeup unit the gas ovens will not function properly. I request your approval for these two projects. They are both vital to the success of this new business that JELD-WEN is bringing to the Dubuque area. In the past year JELD- WEN has added over 25 new jobs to the Dubuque and Peosta areas. These positions are full time with competitive wages, health and retirement benefits. Let me know if you have any questions. ~0liJ S~f ~ General Manager c.c. Tim Tranel-IIW LICENSE AUTHORIZING IfI''J-Wt~ .rlit TO CONSTRUCTION 1'Ir- -rd. (.I( LOA :uJ(;, (Jol/(J..,AJJ4 AA/<il.ll' "''''IT ON PUBLIC RIGHT-OF-WAY Section 1. J t~l:\- W ~~ ZNt as the owner of the premises, (Licensee), known as [1.J.),WiN f, ~ f1J~~/J. DJv -1A in Dubuque, Iowa, and legally described as JiCU1 '-wEAl rAtC be and is hereby granted an IrrevAcab~ License tJ,nd autliority to construct and maintain A 1'AUiIl LOJllJif.tG DDCI( tf- :rA. ,q Ii flAil II/.l.T ,(Encroachment) (see attachment for location) under the terms and conditions set forth in this license. Section 2. The permission herein granted is expressly conditioned on Licensee's agreement to: a. Assume any and all liability for damages to persons or property which may result from the existence, location. installation, construction or maintenance of said Encroachment; and b. Procure and maintain in force during the term of this license a policy of liability insurance as set forth in the attached Insurance Schedule; and c. Pay on behalf of the City of Dubuque, all sums which the City of Dubuque shall become obligated to pay by reason of the liability imposed upon the City of Dubuque for damages of any kind resulting from the location, installation, existence. construction or maintenance of said Encroachment sustained by any person or persons, ceused by accident or otherwise to defend at its 0VIII1 expense and on behalf of said City any claim against the City of Dubuque arising out of the location, installation, existence, construction or maintenance of Encroachment and to pay reasonable attorney fees therefor; and d. Indemnify, defend and hold the City of Dubuque free and harmless ff6m any and all claims, loss, liability and expense for death and/or injuries to third persons or damages to property of third persons. or for damage to any property of the City of DUbuque which may occur as a result of or in connection with the location. installation, existence, construction, maintanance and repair of Encroachment. Section 3. That said Encroachment shall be maintained in accordance with all applicable state and federal laws and regulations. and the Ordinances of the City of' Dubuque, Section 4. Licensee covenants and agrees that the Irrevocable License herein granted does not constitute an approval of the design, erection, location, construction, repair or maintenance of said Encroachment and Licensee hereby covenants and agrees not to assert such claim or defense against the City of Dubuque in the event of claim asserted for death. personal injuries and/or property damage against Licensee arising out of or in any way connected with the location, installation, construcllon, design, repair and maintenance of the Encroachment. Section 5. This Irrevocable License shall become effective and the rights hereunder accrue to Licensee when this License has been approved by the City Council and the terms and conditions thereof accepted by Licensee by acceptance endorsed on this License. Section 6. That the City Clerk be and she is authorized and directed to file at Licensee's expense a copy of this License in the Office of the Recorder in and for Dubuque County, Iowa. Section 7_ Iowa One-Call registration may be required by the Code of Iowa. When applicable, Licensee shall submit documentation to the City Engineer of the Iowa One- Call registration membership. Signed this 15t:h day of May ,2006. Roy D. Buol, Mayor Attest: Karen M. Chesterman, Deputy City Clerk Karpu M. Chest:erman, Deput:y Cit:y Clerk ACCEPTANCE OF TERMS AND CONDITIONS OF LICENSE The undersigned, being duly authorized to execute this Acceptance on behalf of -;It LO -W E. Ai f..1 t , and having read and being familiar with the terms and conditlons of the Irrevocable License. hereby, for themselves, its successors or assigns. as owners of the abutting property, accepts the ama and agree to be bound !f. the terms and conditions therein rontai to be performed by EJ..u-WhII ,rIll' I By: S-r~(/CI" Wo LJ Title: C..,erJ[I<.IIL A.44AC.,tR' Dated: t./-/9 - ()(JI , , , \ \ , , j\ GRAPHIC SCALE o 40 80 I I I (IN FEET) DRAWING MAY HAVE BEEN REDUCED \ , , EXISTING STEEL ADDITION TO POWER HOUSE BUILDING ~ ~ \ s'. ~.I\"" EXISTING JELD-WEN BUILDING , , ,i -0' ~, ~:i\ ~ NORTH PROPERTY LINE PROPOSED AIR MAKEUP UNIT c-:' ;0' \ PROPOSED TRUCK DOCK ADDITION , , EX. RAILROAD TRACKS , , \ INLET GRATE 195.75 FL OUT 192.70 \ "" s'. ~.1 > < . I ~ . ~ t ~ ~ ~ , ; ~ i ~ 9 " PROPERTY LINE TRUCK DOCK DETAIL AMU OF, AIL ~ I';;' JELD WEN FIBER PRODUCTS OF IOWA, PROPOSED JACKSON ST. TRUCK DOCK IMPROVEMENTS O(-.O-Oll rT177] IIW ENGINEERS & ~ SURVEYORS, P.C. '1>l PENNSYLVANU, AVE. DUIlUQUE.lA }lOO2 (5OJ)5l6-2<64 "AX ".,)..._nll P:\Q6\OJ1\031.03\SlrucMa~Dwg\06031-{l3s_'.ruc~ oocl<.dwg. 31, 4/10/2QOO 8:57;04 AM ." o c: z '" , >- -; Be ~:;z " ~~ "0 >: z NORTH ,. en '" n -; <3 z ~~ "' ~E ~~ " n !~, '" , u 1:;, ,~ a , \ , \ 'I ,.'0. '-,' .,_.L ~' ( I 'I :1 h 1 il '"' 'I . Lj ^, ~ S~ i ~i I; ! ~ . "'" ~ (-0' r_,' "-r ,,' ~. , ! 1 Ll=-~-~ ,~ "_10'" ,. I. ~6, I~ I; IS , '1'_0""-'.... I , , I I i' I ~~ . ~~ ,0 ; . ~ " ~ , _,_;..'O..."l;_" ""''''''N'nV^",^^''' ITI77'J UW ENGINEERS & ~ SURVEYORS, P.c. ~U'UOU'.I^ "." ""l"""'" F,\X"")"<\-"" JEW-WEN. DUBUQUE FACILITY TRUCK DOCK ADDITION ON WEST SIDE OF PRODUCTION BUILDING DUBUQUE, IOWA U> ,~ .. u i;~ ~ NORTH 'h,"l1u" SITE PLAN. FOUNDATION PLAN AND SECTlON en ::; '" " ~ >- z \ \ -j-- : \ I I I I I I I I I I : I I ct/'nr---' I ~1 I , I I / I ! / I I I ' I ! & I) , , i e" 00' ~.~. _<' 'rJT eo" w ~.ov 0<_'"_00 ..IU1...-- PRODUCER J&W Risk Services P.O. Box 1657 Klamath Falls 1-877-202-6160 DAle (MtMDOIYV) 191200610:12:11 2501 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDeR. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. COMPANIES AFFORDING COVERAGE OR 97601 COMPANY . A DIscover Property & Casualty INSURED JELD-WEN, inc. P.O. Box 1329 Klamath Falls OR 97601 USA COMPANY B Discover Specialty Insurance Company COMPANY C Fidelity & Guaranty Insurance Company THIS IS TO CERTIFY THAT THE POUClES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED N>/:JVE FOR THE POUCY PERIOD INDICATED. NOTh1THSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WIHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO All. THE TERMS, EXCWSIONS AND CONDITIONS OF SUCH POUCIES. UMITS SHOWl'< MAY HAVE BEEN REDUCED BY PAID ClAIMS. co LT" , proUCY IFFICTlVI ;POLICY IXPlllAnoN lM.TI (MM'DG'YY) 1 DATI (....DDfY'f) LABTI ~ 0' ItIUItAHCI POLICYNU_ Gill... UAlU.nY X DO03L00062 GENERAL AGGREGATE S PROOUCTS . COMP/OP AGG $ PERSONAL & AOV INJURY EACH OCCURRENCE $ FIRE OAMAGE (Any ontl 1i~) $ MED EXP (Afly one person) $ A 15/1/2006 ! 5/1/2005 OINNER'S & CONTRACTOR'S PR A AUTOIIOIII..E LIAIILITY X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NQN.()WNED AUTOS BODILY INJURY (Per accident) DOO3A00180 (AOS) (AI DOO3A00161 (TX) (B) DOO3A00162 (MAl (B) COMBINED SINGLE LIMIT BODILY INJ URY (Perpe~on) 5/1/2005 5/112006 PROPERTY DAMAGl: S GARM! LIMILlTY ANY AUTO AUTO ONLY. EA ACCIDENT OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGOREGATE S EACH OCCURRENCE AGGREGATE _ U...... UfV8RE LLA FOAM OTHER THAN UfleRELLA FOAM WOMUS CO.'Dlu.nON AND IMPLOftRl' I.IMlLITY A U' Y El EACH ACCIDENT X DOO3W00228 (AOS) (C) D003W00227 (NV & NJ) (A) D003WOO226 (WI) (C) 5/1/2006 . EL DISEASE" POlleY LlMlT S . C THE PROPRIETORI PARTNERS/EXECUTIVE OFFICERS ARE: ."'.. 5/1/2005 INCL X EXCL EL DISEASE. EA EMPLOYE .IIC'U'TIDN 0' OP.WATIOUILOCATIDNIIV.NICLI'IIP.CIAI. ITI.' The City of Dubuque is listed as an additional insured on general iiability policJes. General liability policy Is primary and non~contributing. '} City of Dubuque Ci1yHall 50 W, 13th Street Dubuque IA 52001 SHOULD NIT OF THI! MOW 0UCRJ1eD JtOLK:IQ II! CNrIcnLI!D II!FOM 1ME EXPJMTION DATI! TH!RI!O', THI! ISlUING eo"'MTWlLL !NOI!AYOfI: TO MAIL ~Q._ DAlI WIlITT!N Nonce: TO THI CDTlFICAT! "OLOlnt NAMn TO THII.I!PT, IUT FAlLU. TO lUlL IUCH HOTtClIH"" IIIPOII NO OlK.lOATtoN OltUMfUTY OF ANY KIND U'ON THe: CO"ANY, ITa AGl!'NT8 OIItDflQ!'NT.ll'MS. AlITKORInDII!'RellNTATIVl 2.000.000 2.000.000 2.000,000 2,000,000 50.000 2,000.000 . 1,000,000 tl.99QI.9.Q<> 1 000 000 Certificate ID# 2501 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain pOlicies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. Namedlflsurad Endor~llmentNo. 9 JELD-WEN, inc. D003L00062 Producer Discovery Managers, Ltd. Effective Ollte POI,CV No 05/01/2005 12:01 AM I~sl>ed By IN81T1e of I"sur/lnctl Companyl DISCOVER PROPERTY & CASUALTY INSURANCE COMPANY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART ,. WHO IS AN INSURED (Section III is amended to include any personlsl or organization(s) for whom you have agreed in a written contract to provide insurance, but only for damages: a. Which are covered by this insurance; and b. Which you have agreed to provide in such contract. 2. The limits of insurance afforded to such person(s) or organizationls) will be: a. The minimum limits of insurance which you agreed to provide, or b. The limits of insurance of this policy whichever is less. 3. With respect to certificate holders to which this endorsement applies, such certificate holders are included as insureds with respect to operations performed by or on behalf of the Named Insured, but only for the negligent acts of the Named Insured and required by signed written contract. Cheddist of Required Items for Irrevocable Encroachment of Public Right-of-Way Project Description: Extension of Loading Dock onto Jackson Street Right-of-Way between 7th and 8th street. Installation of Heated Air-Makeup Unit on outside of existing building wall on Washington Street, between 7th and 8th street Right-of-Way. Submitted: Letter of Application ty /le lOlL "IltQ/Olt "I/~/'ilCl Application License Insurance Certificate Drawing w/dimensions & right-of-way '(1)..&1f1~ License Fee If /:J.a- Ice, (Does not include Excavation Fee) ($500.00 Unless otherwise indicated) STANDARD FORM FOR "IRREVOCABLE" ENCROACHMENT LICENSE 01/26/06