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Arts & Cultural Affairs Adv. Comm. funding requests City of Dubuque ~rts & CuCturaC ~ffairs Advisory Commission May 9, 2006 The Honorable Mayor and City Council City of Dubuque 50 W. 13th Street Dubuque, IA 52001 Re: Arts and Culture Funding Program for Operating Support FY 2007 Funding Requests and Commission Recommendations Dear Mayor and City Council Members: Introduction The Arts and Cultural Affairs Advisory Commission has reviewed eleven funding requests from Dubuque arts and culture organizations requesting $265,936 in funds from the FY 2007 Arts and Culture Funding Program for Operating Support. This memo transmits the Commission's funding recommendations and requests that the Council approve the recommendations and associated funding agreements. Background In March 2005, the City Council approved a $200,000 budget decision package providing resources for the Arts and Cultural Affairs Advisory Commission to make recommendations to City Council for the best investment in the community for arts and culture. In May 2005, the City Council approved the Commission's recommendation to establish an Arts and Culture Funding Program for Operating Support. The Commission recommended that operating support be provided to high-quality, established 501 (c)(3) arts and culture organizations located in the City of Dubuque that primarily serve Dubuque residents with year-round arts and culture events, programs and services, and can demonstrate a record of programmatic and administrative stability. The second round of competition (FY 2007) for the operating support program was announced in March. Arts and culture organizations were notified of the funding competition by direct mail, media releases, and posting on the City's web site. Staff also conducted two application workshops in March to provide an overview of the program and answer questions. Discussion The Commission received funding requests from eleven different organizations. Based on the maximum funding levels established for the program, (6% of organization's previous year's operating expenses or $50,000, whichever is less) the funding requests totaled $265,936. Total funding available is $200,000. The Commission raised specific questions on the funding requests from Four Mounds Foundation, Dubuque County Fine Arts Society, and the Legion-Aires Drum and Bugle Corps dba Colts Drum and Bugle Corps, Inc. The Commission voted to not recommend funding for Four Mounds Foundation because the application was received one day after the deadline. The Commission voted to not recommend funding for Dubuque County Fine Arts Society because the application had critical deficiencies. The application did not include the financial statements (or audit) from the previous two years and it did not include a current detailed operating budget. The Commission voted to provide partial funding to the Colts Drum and Bugle Corps. One of the selection criteria for this funding program is the impact of the organization on the Dubuque community. The Commission determined that this organization did not have as large of an impact on the Dubuque community as the other applicants because a large portion of the Corps' programs and activities take place outside of Dubuque. The Commission is recommending full funding for the other eight applicant organizations. Following is a listing of applicant organizations and the recommended funding levels: Dubuque Museum of Art Dubuque Symphony Orchestra Dubuque Arboretum Colts Drum and Bugle Corps Northeast Iowa School of Music Dubuque County Historical Society Dubuque Arts Council Bell Tower Productions Dubuque County Fine Arts Society Grand Opera House Four Mounds Foundation Total $22,848 $38,780 $ 9,407 $ 18,497 $13,047 $50,000 $ 3,666 $ 15,850 $ -0- $27,905 $ -0- $200,000 Action The Council is requested to approve the nine FY 2007 Arts and Culture Operating Support funding requests and authorize the City Manager to sign the funding agreements. The Commission is very appreciative of the City Council's support of arts and cultural organizations and is looking forward to working together to support the artistic and cultural development of the City. Sincerely, ~ff~~ Mark D. Wahlert Chairperson Arts and Cultural Affairs Advisory Commission MDW/jo Cc: Dubuque Museum of Art Dubuque Symphony Orchestra Dubuque Arboretum Colts Drum and Bugle Corps Northeast Iowa School of Music Dubuque County Historical Society Dubuque Arts Council Bell Tower Productions Dubuque County Fine Arts Society Grand Opera House Four Mounds Foundation AGREEMENT BETWEEN THE CITY OF DUBUQUE AND BELL TOWER PRODUCTIONS FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 1st day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Bell Tower Productions (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1,2006, through June 30, 2007. 2. Fundinq City shall pay Organization $15,850 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Employees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA BELL TOWER PRODUCTIONS By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE ARBORETUM AND BOTANICAL GARDENS FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 15t day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Arboretum (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1, 2006, through June 30, 2007. 2. Fundina City shall pay Organization $9,407 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Employees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE ARBORETUM By: By: Michael C. Van Milligen City Manager 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE ARTS COUNCIL FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 151 day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Arts Council (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1, 2006, through June 30, 2007. 2. Fundinq City shall pay Organization $3,666 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers, or Emplovees of the Citv of Dubuque, Members of the Dubuque Citv Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnabilitv Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE ARTS COUNCIL By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE COUNTY HISTORICAL SOCIETY FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 1st day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque County Historical Society (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1, 2006, through June 30, 2007. 2. Fundina City shall pay Organization $50,000 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers, or Emplovees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE COUNTY HISTORICAL SOCIETY By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND LEGION-AIRES DRUM AND BUGLE CORPS, INC DBA COLTS DRUG AND BUGLE CORPS, INC. FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 1st day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Arboretum (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1, 2006, through June 30, 2007. 2. Fundinq City shall pay Organization $18,497 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers, or Employees of the City of Dubuque, Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA lEGION-AIRES DRUM AND BUGLE CORP, DBA COLTS DRUM AND BUGLE CORPS By: By: Michael C. Van Milligen City Manager 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND THE DUBUQUE MUSEUM OF ART FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 1st day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Museum of Art (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1,2006, through June 30, 2007. 2. Fundinq City shall pay Organization $22,848 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Employees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. Assiqnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE MUSEUM OF ART By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND THE DUBUQUE SYMPHONY ORCHESTRA FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 1st day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Dubuque Symphony Orchestra (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1,2006, through June 30, 2007. 2. Fundinq City shall pay Organization $38,780 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members, Officers, or Emplovees of the Citv of DubuQue, Members of the DubuQue City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnabilitv Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA DUBUQUE SYMPHONY ORCHESTRA By: By: Michael C. Van Milligen City Manager 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND GRAND OPERA HOUSE FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 1 st day of July 1, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Grand Opera House (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1, 2006, through June 30, 2007. 2. Fundinq City shall pay Organization $27,905 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Employees of the City of Dubuque. Members of the Dubuque City Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement orthe proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnability Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA GRAND OPERA HOUSE By: Michael C. Van Milligen City Manager By: 2 AGREEMENT BETWEEN THE CITY OF DUBUQUE AND NORTHEAST IOWA SCHOOL OF MUSIC FOR FY 2007 ARTS AND CULTURE GRANT PROGRAM OPERATING SUPPORT This Agreement, dated for reference purposes the 15t day of July, 2006, is made and entered into by and between the City of Dubuque, Iowa (City) and the Northeast Iowa School of Music (Organization). Whereas, the City Council has deemed it to be in the best interests of the City of Dubuque to provide operating support funding to arts and culture organizations in the City of Dubuque; and Whereas, Organization is a high-quality, established 501 (c)(3) arts and culture organization located in the City of Dubuque and primarily serves Dubuque residents with year-round arts and culture programs and services and has demonstrated a record of programmatic and administrative stability. Now therefore, the parties hereto agree as follows: 1. Term The term of this Agreement shall be from July 1, 2006, through June 30, 2007. 2. Fundinq City shall pay Organization $13,047 for fiscal year 2007. Such sum shall be paid by City to Organization after the execution of this Agreement by both parties and upon receipt by City of a requisition for such sum from Organization. 3. Audit and Evaluation Inasmuch as the funds to be provided Organization by City are public funds, Organization agrees that it will maintain books of account in accordance with generally accepted accounting standards together with necessary documentation to support all expenditures. Organization agrees to complete and return a Final Report Form in a form acceptable to City. Organization agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque Arts and Culture Operating Support Program for a period of three calendar years after the end of the term of this Agreement. Organization agrees to submit annual financial statements to City. 1 Organization agrees to acknowledge City's financial support in all appropriate signage, program materials, publicity and advertising activities. Organization agrees that its funding request application and applicant assurances are by reference part of this Agreement. 4. Discrimination In carrying out its program, Organization shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, or disability. Organization shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, religion, or disability. Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer; rates of payor other forms of compensation; and selection for training, including apprenticeship. Organization agrees and will undertake whatever affirmative measures are necessary so that no person shall on the grounds of race, color, religion, national origin, sex, age, degree of handicap or disability be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Organization under the terms of this Agreement. 5. Interest of Members. Officers. or Emplovees of the Citv of Dubuque. Members of the Dubuque Citv Councilor Other Public Officials No member, officer or employee of City, or its designees or agents, no member of the Dubuque City Council and no other public official of the City who exercises any function or responsibilities with respect to the program during such person's tenure, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof, for work to be performed in connection with the program assisted under this Agreement. 6. AssiQnabilitv Organization shall not assign or transfer any interest in this Agreement without the prior written approval of City. CITY OF DUBUQUE, IOWA NORTHEAST IOWA SCHOOL OF MUSIC By: Michael C. Van Milligen City Manager By: 2