Homelessness Prevention and Rapid Rehousing Program CloseoutTHE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
All- America City
II h/
2012
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Closeout of Homelessness Prevention and Rapid Re- Housing Program
(HPRP)
DATE: March 7, 2013
Housing and Community Development Director Alvin Nash recommends City Council
approval for the Mayor to sign the grant closeout certification and other required
documentation to close out the Homelessness Prevention and Rapid Re- Housing
Program (HPRP) grant the City received in 2009 in the amount of $502,294.
The HPRP program provided financial and other assistance to prevent individuals and
families from becoming homeless and helped those who are experiencing
homelessness to be quickly re- housed and stabilized. The funds targeted individuals
and families who would become homeless if not for this assistance, provided for short -
term and medium -term rental assistance, and housing relocation and stabilization
services.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
hrilit44 krt.,709,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
Masterpiece on the Mississippi
Dubuque
All- America City
1
2012
To: Michael Van Milligen, City Manager
From: Alvin Nash, Housing and Community Development
SUBJECT: Closeout of Homelessness Prevention and Rapid Re- Housing Program
(HPRP)
Date: March 4, 2013
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the
Mayor to sign documents to close out the Homelessness Prevention and Rapid
Re- Housing Program (HPRP) grant.
DISCUSSION
The City of Dubuque received $502,294 in HPRP funds from HUD through the
American Recovery and Reinvestment Act in 2009. The City of Dubuque signed a
grant agreement with HUD in July 2009 for the HPRP grant funds. The Council
then contracted with Project Concern as the primary service delivery provider for
the HPRP grant activities in September 2009.
The HPRP program provided financial and other assistance to prevent individuals
and families from becoming homeless and helped those who are experiencing
homelessness to be quickly re- housed and stabilized. The funds targeted individuals
and families who would become homeless if not for this assistance, provided for
short -term and medium -term rental assistance, and housing relocation and
stabilization services.
The HPRP grant assisted 195 families (479 persons) since the inception of the
program in September 2009. Homelessness prevention, which assisted families
and individuals at risk of becoming homeless, provided financial services to 127
households (361 persons) in the form of rental assistance, security and utility
deposits, utility payments, moving cost assistance and motel /hotel vouchers.
Case management and outreach were provided to 134 households (375 persons).
Homeless assistance provided financial assistance to 59 households (101
1
persons) and case management and outreach to 62 households (105 persons). As
of the end of the grant on July 14, 2012, all funds were expended.
As a result of the final monitoring of Project Concern in September, 2012, it was
determined that some administrative staff salaries charged to HPRP for
expenditures were not adequately supported by source documentation since they
were charged as a percentage of time and not for actual hours. HUD therefore
required repayment of $5,859.29 prior to close out of the grant. Project Concern
has agreed to repay to the City $488.27 per month for 12 months for repayment of
HPRP administrative funds. Thereby the City has reimbursed HUD as required.
A grant closeout certification must now be executed by the City to proceed with the
HPRP grant closeout. The City Council must approve execution of the certification
to facilitate submittal of closeout documentation to HUD.
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing
execution of the Homelessness Prevention and Rapid Re- Housing Program grant
closeout certification with the U.S. Department of Housing and Urban
Development. This will allow the City to submit necessary documentation to HUD
to close the grant.
Action Step
The action requested of the City Council is to approve the attached resolution
executing the grant closeout certification and other required documentation for the
Homelessness Prevention and Rapid Re- Housing Program (HPRP) grant.
Prepared by Aggie Tauke, Community Development Specialist
2
RESOLUTION NO. 84 -2013 (84-13)
RESOLUTION AUTHORIZING EXECUTION OF A HOMELESSNESS PREVENTION
AND RAPID RE- HOUSING (HPRP) GRANTEE CLOSEOUT CERTIFICATION WITH
THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
Whereas, the City of Dubuque has awarded a $502,294 in Homelessness
Prevention and Rapid Re- Housing Program (HPRP) Grant from the U.S. Department of
Housing and Urban Development (HUD) for the in July 2009; and
Whereas, the City has completed all eligible activities for the Homelessness
Prevention and Rapid Re- Housing P and expended funds as required; and
Whereas, a grantee closeout certification for the HPRP grant needs to be
transmitted to U. S. Department of Housing and Urban Development to close out the
CDBG -R grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Homelessness Prevention and Rapid Re Housing Grantee
Closeout Certification for the HPRP grant in the amount of $502,294 and identified as
Grant Number S09 -MY -19 -0005 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby
authorized and directed to execute said Grantee Closeout Certification and related
documents on behalf of the City of Dubuque, Iowa as per the grant requirements.
Section 3. That the City Manager is hereby authorized and directed to submit the
HPRP Grantee Closeout Certification and related documents for the Homelessness
Prevention and Rapid Re- Housing Grant to the U.S. Department of Housing and Urban
Development.
Passed, approved and adopted thisl8th day of 'arch 2013.
Roy D. oI, Mayor
F:\USERSWTAUKE \HPRP \HPRP grant closeout Resolution.doc
Appendix A
Homelessness Prevention and Rapid Re Housing (HPRP) Program
Grantee Closeout Certification
Grantee Name: City of Dubuque, IA
Grant Number: S09 —MY -19 -000 5
The Grantee hereby certifies that: (1) the grant as described in the approved substantial
amendment has been performed in accordance with the terms and conditions of the executed
HPRP Grant Agreement; and (2) the amounts below are accurate and can be supported by the
grantee's HUD - approved reports and other HPRP- related documents.
1. Grant amount authorized: $ 502,294
2, Total grant finds expended:
$496,414.71
3, Balance of grant funds to be recaptured :. $ 5 , 859.29 (R urned to HUD )
(These funds will be recaptured by HUD in order for the funds .,�o; . e returned to the
U,S. Treasury.)
3A9 /av 13
Grantee t uthorized Representative's
Signature and Date
Roy D. Buol
Typed Name of Signatory
Mayor City of Dubuque
Title
D Director Si
Typed Name of Signatory
Title
T'OR cep t �a
The above signature by the HUD official acknowledges receipt of this form.
Page 7
CPD Notice -12 -013 Grant Close -Out Procedures