SEP Green Alley Permeable Pavers Project_Loras, Arlington, Prairie, DellMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II h/
2012
SUBJECT: SEP Green Alley Permeable Pavers Project between Loras Boulevard and
Arlington Streets from Prairie Street to Dell Street
(CIP 7102044, 7102411, 7101638, 7202044)
DATE: March 8, 2013
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost of $216,229.42 for the SEP
Green Alley Permeable Pavers Project — Between Loras Boulevard and Arlington
Streets from Prairie Street to Dell Street.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kr,„ 7)4,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: March 11, 2013
RE:
Dubuque
kital
AI- America cif
2012
)
SEP Green Alley Permeable Pavers Project between Loras Boulevard and
Arlington Streets from Prairie Street to Dell Street
(CIP 7102044, 7102411, 7101638, 7202044)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the SEP Green Alley
Permeable Pavers Project — Between Loras Boulevard and Arlington Streets from Prairie
Street to Dell Street.
BACKGROUND
Section X of Case 2:11 -cv- 01001 -EJM, United States of America and the State of Iowa v.
the City of Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case
Number 90 -5 -1 -1 -09339 requires the City of Dubuque (City) to implement a Supplemental
Engineering Project (SEP), which has the objective of securing significant environmental
or public health protection and improvements. Under the SEP, the City has agreed to
reconstruct four (4) alleys using permeable interlocking pavers. The four (4) alleys must
be completed by December 31, 2014. In July of 2011 a work plan was submitted to the
EPA that included the alley between Loras Boulevard and Arlington Streets from Prairie
Street to Dell Street.
Construction of permeable paver alleys will reduce the volume and peak flow of runoff to
the Mississippi River while also reducing the pollutant load associated with stormwater
runoff.
DISCUSSION
This project will involve the reconstruction of the alley between Loras Boulevard and
Arlington Streets from Prairie Street to Dell Street.
The Project will involve reconstructing one alley that includes:
— Removal of the existing alley pavement
— Excavation of the subgrade to allow the placement of clean washed stone for a
storage medium
— Installation of a concrete border for the brick pavers
— Installation of HMA headers and HMA pavement for a portion of the alley
— Reconstruction of the pavement surface with interlocking concrete pavers
— Replacement of the brick sanitary manholes in the alley with precast concrete
manholes
— Replacement of the 8" sanitary sewer main and related private services
This project will reconstruct the alley into a green alley. After this project is complete all of
the SEP green alleys will have been constructed.
As provided in Paragraph 43 of the Consent Decree, any public statement, oral or written,
in print, film, or other media, made by the City making reference to the SEP under the
Consent Decree must include the following language:
"This project is undertaken in connection with the settlement of an enforcement
action, United States and State of Iowa v. City of Dubuque, Iowa, taken on behalf
of the U.S. Environmental Protection Agency and the State of Iowa under the
Clean Water Act."
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid- Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
March 4, 2013
March 8, 2013
March 8, 2013
March 18, 2013
March 21, 2013
April 1, 2013
June 28, 2013
I recommend that the City Council approve the construction plans, specifications, form of
contract and estimated cost for the SEP Green Alley Permeable Pavers Project —
between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street.
BUDGET IMPACT
The estimate of probable cost for the SEP Green Alley Permeable Pavers Project —
Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street
is as follows:
Estimate
Construction Contract $ 178,702.00
Contingency 17,870.20
Construction Engineering & Inspection 19,657.22
2
Total Project Cost $216,229.42
The estimated project category costs are as follows:
Cost Summary /Description Amount
Alley Construction Improvements $ 115,878.07
Sanitary Sewer Improvements 99,419.65
Storm Sewer Improvements 931.70
Total Project Cost $ 216,229.42
The project funding summary is as follows:
Fund
CIP No. Fund Description Amount
7102411 Green Alley SEP Project $ 70,000.00
7102044 Green Alley Sanitary 69,000.00
7101638 Street Program Related Sanitary 41,229.42
7202044 Green Alley Storm 36,000.00
Total Project Funding $216,229.42
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the SEP Green Alley Permeable Pavers Project — Between Loras
Boulevard and Arlington Streets from Prairie Street to Dell Street.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Deron Muehring, Civil Engineer II
Denise Ihrig, Environmental Engineer
3
RESOLUTION NO. 94 -13
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR SEP GREEN ALLEY PERMEABLE PAVER PROJECT
(Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street)
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file in the
Office of the City Clerk and estimated cost for the Sep Green Alley Permeable Paver
Project, in the estimated amount $216,229.42, are hereby approved.
Attest:
Passed, adopted and approved this 18th day of March , 2013.
A&I,P ..r✓ ice
Firnstahl, C C, i y Clerk
Kevin
Roy D. Buol, Mayor
THE CITY OF
DUB
Masterpiece on the Mississippi
SEP ALLEY PROJECT
(PRAIRIE ST. to DELL ST.)
Vicinity Map
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DISCLAIMER: This Information was compiled
using the Dubuque Area Geographic Information System
( DAGIS), which includes data created by both the City of
Dubuque and Dubuque County. It is understood that, while
the City of Dubuque and participating agencies utilized the
most current and accurate information available, DAGIS and
it's suppliers do not warrant the accuracy or currency of the
information or data contained herein. The City and participating
agencies shall not be held liable for any direct, indirect, Incidental,
consequential, punitive, or special damages, whether foreseeable or
unforeseeable, arising out of the authorized or unauthorized use of
this data or the inability to use this data or out of any breach of
warranty whatsoever.
300
1 inch = 300 feet
150 0
300 Feet
Map Prepared by:
City of Dubuque
Engineering Division
50 West 13th Street
Dubuque, Iowa 52001
Phone: (563) 589 -4270
Fax: (563) 589 -4205
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ` ESTIMATED
COST FOR THE SEP
GREEN ALLEY PER-
MEABLE PAVERS
PROJECT (Between
Loras Boulevard and
Arlington Streets
from Prairie Street to
Dell Street)
NOTICE IS HEREBY
GIVEN: The City
Council of the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for the SEP Green
Alley Permeable Pav-
ers Project - Between
Loras Boulevard and
Arlington Streets from
Prairie Street to Dell
Street, in accordance
with the provisions of
Chapter 26, Code of
Iowa, at 6 :30 p.m., on
the 18th day of March,
2013, in the Historic
Federal Building Coun-
cil Chambers (second
floor), 350 West 6th 'r
Street, Dubuque, Iowa.
Said proposed plans,
specifications, form of
contract and estimated
cost are now on file in
the office of the City
Clerk. At said hearing
any interested person
may appear and file
objections thereto.
The scope of the
Project is as follows:
Reconstruction of the
alley between Loras
Boulevard and Arling-
ton Streets from
Prairie Street to Dell
Street.
-- Removal of the
existing alley pave -'
ment
Excavation of the
subgrade to allow the
placement of clean
washed stone for a
storage medium
-- Installation of a
concrete border for the
brick pavers
-- Installation of HMA
headers and HMA
pavement for a portion
of the alley
-- Reconstruction of
the pavement surface
with interlocking con -'
crete pavers
-- Replacement of the
brick sanitary man-
holes in the alley with
■
precast concrete man -
holes
-- Replacement of the
8" sanitary sewer main
and related private
services
Any visual or hearing -
impaired persons need -
ing special assistance
or persons with special
accessibility needs
should contact the City
Clerk's office at (563)
589-4120 or TDD at
(563) 690-6678 at least
48 hours prior to the
meeting.
"This project is
undertaken in connec-
tion with the settle -
ment of an
enforcement action,
United States and
State of Iowa v. City
of Dubuque, Iowa,
taken on behalf of the
U.S. Environmental
Protection Agency and
the State of Iowa under
the Clean Water Act."
Published by order of
the City Council given
on the 4th day of
March. 2013.
Kevin S. Firnstahl,
CMC, City Clerk
it 3/8
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
SEP GREEN
PROJECT ALLEY
PERMEABLE PAVERS
PROJECT
n Loras
(Betwee
Boulevard anal
Arlington Streets
frown Prairie Street to
Dell Street)
Time and Place for
Ming Sealed Propos-
als. Sealed bids for the
work comprising -each
improvement as stated
below must be filed
before 2:00 p.m. on the
21st day of March,
2013, in the Office of
the City Clerk, City Hall
First Floor, 50 West
13th Street, Dubuque,
Iowa.
Time and Place
Sealed Proposals
Will be Opened and
Considered. Sealed
proposals will ' be
opened and bids
tabulated at 2:00 p.m.
on 21st day of March,
2013, at City Hall -
Conference Room C, 50
West 13th Street,
Dubuque, Iowa, for
consideration by the
City Council (Council)
at its meeting on the
1st day of April, 2013.
The City of Dubuque,
Iowa, reserves the
right to reject any and
all bids.
Time for Commence-
ment and Comple-
tion of Work. Work
on each improvement
shall be commenced
within 10 days after
the Notice to Proceed
has been issued and
shall be fully comple-
ted by 28th day of
June, 2013.
Bid Security. Each
bidder shall accom-
pany its bid with a bid
security as security
that the successful
bidder will enter into a
contract for the work
bid upon and will
furnish after the award
of contract a corporate
surety bond, accept-
able to the govern -
rnenta entity, for the
faithful performance of
the contract, in an
amount equal to one
hundred percent of the
amount of the
contract. The bid
security shall be in the
amount of ten percent
(10 %) of the amount of
the contract and shall
be in the form of a
cashier's check or
certified check drawn
on a state - chartered or
federally " chartered
bank, or a certified
share draft drawn on a
state- chartered or `r
federal y chartered
credit union, or the
governmental entity
may provide for a
bidder's bond with
corporate surety satis-
factory to the
governmental entity.
The bid bond shall
contain no conditions
excepted as provided
in this section.
Contract r Docu-
ments. Copies of the
construction docu-
ments may be obtained
at the Engineering
Department, City Hall -
Second Floor, 50 West
13th Street, Dubuque,
Iowa 52001. No plan
deposit is required.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, preference
will be given to
products and provi-
sions grown and coal
produced within the
State of Iowa, and to
Iowa domestic labor, to
the extent lawfully
required under Iowa
statutes.
Sales Tax. The bidder
should not include
sales tax in its
sales tax exemption
certificate will be
available for all
material purchased for
incorporation in the
project.
General Nature of
Public Improvement.
SEP Green Alley
Permeable:Pavers Pro -
ject - Between Loras
Boulevard and Arling-
ton Streets from
Prairie Street to Dell
Street
CIPs 7102044, 7102411,
7101638, 7202044
Reconstruction of the
alley between Loras
Boulevard and Arling-
ton Streets from
Prairie Street to Dell
Street
-- Removal of the
existing alley ,pave-
ment
-- Excavation of the
subgrade to allow the
placement of clean
stone for a
storage medium
-- Installation of a
concrete border for the
brick pavers
-- Installation of HMA
headers and HMA
pavement for a portion
of the alley
-- Reconstruction of
the pavement surface
with interlocking con-
crete pavers
-- Replacement of the
brick sanitary man-
holes in the alley with
precast concrete man
holes
-- Replacement of the
8 "sanitary sewer main
and i related private
services
"This project is
undertaken in connec-
tion with the settle-
ment of an enforce-
ment action, United
States and State of
Iowa v. City of
Dubuque, Iowa, taken
on behalf of the U.S.
Environmental Protec-
tion Agency and the
State of Iowa under the
Clean Water Act."
Published in the
Telegraph Herald, 8th
day of March 2013
at 3/8
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa
corporation, publisher of the Telegraph Herald,a newspaper of general circulation
published in the City of Dubuque, County of Dubuque and State of Iowa; hereby
certify that the attached notice was published in said newspaper on the following
dates: March 8, 2013, and for which the charge is $87.73.
Subscribed to before me a Notary Public in and for Dubuque County, Iowa,
this day of , 20 /3 .
Notary Public in and for Dubuque County, Iowa.