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SEP Green Alley Permeable Pavers Project_Loras, Arlington, Prairie, DellMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque kital All- America City II h/ 2012 SUBJECT: SEP Green Alley Permeable Pavers Project between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street (CIP 7102044, 7102411, 7101638, 7202044) DATE: March 8, 2013 City Engineer Gus Psihoyos recommends City Council approval of the plans, specifications, form of contract and the estimated cost of $216,229.42 for the SEP Green Alley Permeable Pavers Project — Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street. I concur with the recommendation and respectfully request Mayor and City Council approval. kr,„ 7)4, Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: March 11, 2013 RE: Dubuque kital AI- America cif 2012 ) SEP Green Alley Permeable Pavers Project between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street (CIP 7102044, 7102411, 7101638, 7202044) INTRODUCTION The enclosed resolution is in reference to the public hearing for the SEP Green Alley Permeable Pavers Project — Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street. BACKGROUND Section X of Case 2:11 -cv- 01001 -EJM, United States of America and the State of Iowa v. the City of Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case Number 90 -5 -1 -1 -09339 requires the City of Dubuque (City) to implement a Supplemental Engineering Project (SEP), which has the objective of securing significant environmental or public health protection and improvements. Under the SEP, the City has agreed to reconstruct four (4) alleys using permeable interlocking pavers. The four (4) alleys must be completed by December 31, 2014. In July of 2011 a work plan was submitted to the EPA that included the alley between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street. Construction of permeable paver alleys will reduce the volume and peak flow of runoff to the Mississippi River while also reducing the pollutant load associated with stormwater runoff. DISCUSSION This project will involve the reconstruction of the alley between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street. The Project will involve reconstructing one alley that includes: — Removal of the existing alley pavement — Excavation of the subgrade to allow the placement of clean washed stone for a storage medium — Installation of a concrete border for the brick pavers — Installation of HMA headers and HMA pavement for a portion of the alley — Reconstruction of the pavement surface with interlocking concrete pavers — Replacement of the brick sanitary manholes in the alley with precast concrete manholes — Replacement of the 8" sanitary sewer main and related private services This project will reconstruct the alley into a green alley. After this project is complete all of the SEP green alleys will have been constructed. As provided in Paragraph 43 of the Consent Decree, any public statement, oral or written, in print, film, or other media, made by the City making reference to the SEP under the Consent Decree must include the following language: "This project is undertaken in connection with the settlement of an enforcement action, United States and State of Iowa v. City of Dubuque, Iowa, taken on behalf of the U.S. Environmental Protection Agency and the State of Iowa under the Clean Water Act." PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specs Receipt of Bid Proposals (Bid- Letting) Award Construction Contract Project Completion Date RECOMMENDATION March 4, 2013 March 8, 2013 March 8, 2013 March 18, 2013 March 21, 2013 April 1, 2013 June 28, 2013 I recommend that the City Council approve the construction plans, specifications, form of contract and estimated cost for the SEP Green Alley Permeable Pavers Project — between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street. BUDGET IMPACT The estimate of probable cost for the SEP Green Alley Permeable Pavers Project — Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street is as follows: Estimate Construction Contract $ 178,702.00 Contingency 17,870.20 Construction Engineering & Inspection 19,657.22 2 Total Project Cost $216,229.42 The estimated project category costs are as follows: Cost Summary /Description Amount Alley Construction Improvements $ 115,878.07 Sanitary Sewer Improvements 99,419.65 Storm Sewer Improvements 931.70 Total Project Cost $ 216,229.42 The project funding summary is as follows: Fund CIP No. Fund Description Amount 7102411 Green Alley SEP Project $ 70,000.00 7102044 Green Alley Sanitary 69,000.00 7101638 Street Program Related Sanitary 41,229.42 7202044 Green Alley Storm 36,000.00 Total Project Funding $216,229.42 REQUESTED ACTION The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the SEP Green Alley Permeable Pavers Project — Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Deron Muehring, Civil Engineer II Denise Ihrig, Environmental Engineer 3 RESOLUTION NO. 94 -13 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR SEP GREEN ALLEY PERMEABLE PAVER PROJECT (Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, and form of contract now on file in the Office of the City Clerk and estimated cost for the Sep Green Alley Permeable Paver Project, in the estimated amount $216,229.42, are hereby approved. Attest: Passed, adopted and approved this 18th day of March , 2013. A&I,P ..r✓ ice Firnstahl, C C, i y Clerk Kevin Roy D. Buol, Mayor THE CITY OF DUB Masterpiece on the Mississippi SEP ALLEY PROJECT (PRAIRIE ST. to DELL ST.) Vicinity Map . product- or DI I # duluade cite Gt6GIIaidic iNr6ANs1f6N'frlrt'O DISCLAIMER: This Information was compiled using the Dubuque Area Geographic Information System ( DAGIS), which includes data created by both the City of Dubuque and Dubuque County. It is understood that, while the City of Dubuque and participating agencies utilized the most current and accurate information available, DAGIS and it's suppliers do not warrant the accuracy or currency of the information or data contained herein. The City and participating agencies shall not be held liable for any direct, indirect, Incidental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arising out of the authorized or unauthorized use of this data or the inability to use this data or out of any breach of warranty whatsoever. 300 1 inch = 300 feet 150 0 300 Feet Map Prepared by: City of Dubuque Engineering Division 50 West 13th Street Dubuque, Iowa 52001 Phone: (563) 589 -4270 Fax: (563) 589 -4205 CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ` ESTIMATED COST FOR THE SEP GREEN ALLEY PER- MEABLE PAVERS PROJECT (Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street) NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the SEP Green Alley Permeable Pav- ers Project - Between Loras Boulevard and Arlington Streets from Prairie Street to Dell Street, in accordance with the provisions of Chapter 26, Code of Iowa, at 6 :30 p.m., on the 18th day of March, 2013, in the Historic Federal Building Coun- cil Chambers (second floor), 350 West 6th 'r Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Reconstruction of the alley between Loras Boulevard and Arling- ton Streets from Prairie Street to Dell Street. -- Removal of the existing alley pave -' ment Excavation of the subgrade to allow the placement of clean washed stone for a storage medium -- Installation of a concrete border for the brick pavers -- Installation of HMA headers and HMA pavement for a portion of the alley -- Reconstruction of the pavement surface with interlocking con -' crete pavers -- Replacement of the brick sanitary man- holes in the alley with ■ precast concrete man - holes -- Replacement of the 8" sanitary sewer main and related private services Any visual or hearing - impaired persons need - ing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. "This project is undertaken in connec- tion with the settle - ment of an enforcement action, United States and State of Iowa v. City of Dubuque, Iowa, taken on behalf of the U.S. Environmental Protection Agency and the State of Iowa under the Clean Water Act." Published by order of the City Council given on the 4th day of March. 2013. Kevin S. Firnstahl, CMC, City Clerk it 3/8 NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT SEP GREEN PROJECT ALLEY PERMEABLE PAVERS PROJECT n Loras (Betwee Boulevard anal Arlington Streets frown Prairie Street to Dell Street) Time and Place for Ming Sealed Propos- als. Sealed bids for the work comprising -each improvement as stated below must be filed before 2:00 p.m. on the 21st day of March, 2013, in the Office of the City Clerk, City Hall First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will ' be opened and bids tabulated at 2:00 p.m. on 21st day of March, 2013, at City Hall - Conference Room C, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 1st day of April, 2013. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commence- ment and Comple- tion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully comple- ted by 28th day of June, 2013. Bid Security. Each bidder shall accom- pany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, accept- able to the govern - rnenta entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally " chartered bank, or a certified share draft drawn on a state- chartered or `r federal y chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satis- factory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract r Docu- ments. Copies of the construction docu- ments may be obtained at the Engineering Department, City Hall - Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provi- sions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. SEP Green Alley Permeable:Pavers Pro - ject - Between Loras Boulevard and Arling- ton Streets from Prairie Street to Dell Street CIPs 7102044, 7102411, 7101638, 7202044 Reconstruction of the alley between Loras Boulevard and Arling- ton Streets from Prairie Street to Dell Street -- Removal of the existing alley ,pave- ment -- Excavation of the subgrade to allow the placement of clean stone for a storage medium -- Installation of a concrete border for the brick pavers -- Installation of HMA headers and HMA pavement for a portion of the alley -- Reconstruction of the pavement surface with interlocking con- crete pavers -- Replacement of the brick sanitary man- holes in the alley with precast concrete man holes -- Replacement of the 8 "sanitary sewer main and i related private services "This project is undertaken in connec- tion with the settle- ment of an enforce- ment action, United States and State of Iowa v. City of Dubuque, Iowa, taken on behalf of the U.S. Environmental Protec- tion Agency and the State of Iowa under the Clean Water Act." Published in the Telegraph Herald, 8th day of March 2013 at 3/8 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: March 8, 2013, and for which the charge is $87.73. Subscribed to before me a Notary Public in and for Dubuque County, Iowa, this day of , 20 /3 . Notary Public in and for Dubuque County, Iowa.