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Unversity of Dubuque_MOU Department of Justice Violence Against WomenTHE CITY OF Dui Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Memorandum of Understanding with University of Dubuque DATE: March 26, 2013 Dubuque kital All- America City II 111! 2012 The University of Dubuque contacted the Police Department and advised the university would be applying for a grant through the Department of Justice's Office of Violence Against Women and needed memorandums of understanding with local partners, including the Dubuque Police Department. The 3 -year grant would fund education, training, accountability, and prevention of Sexual Assault, Domestic Violence, Dating Violence, and Stalking on the University of Dubuque campus and provide links to local criminal justice agencies and pertinent service providers in the community. The Dubuque Police Department's role, as outlined in the Memorandum of Understanding, is simply to maintain the current level of service to the University of Dubuque to include response to, and investigation of these crimes, as well as provide educational and statistical resources when requested. Chief of Police Mark Dalsing wishes to advise the City Council that he has executed the Memorandum of Understanding with the University of Dubuque. hrilit44 Michael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Mark M. Dalsing, Chief of Police Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Mark M. Dalsing, Chief of Police DATE: March 25, 2013 SUBJECT: Memorandum of Understanding with University of Dubuque X INTRODUCTION This memo will advise of the Dubuque Police Department entering into a memorandum of understanding with the University of Dubuque for their application for an Office of Violence Against Women grant. BACKGROUND Dr. Tabitha Bartelme of the University of Dubuque contacted the department and advised the university would be applying for a grant through the Department ofJustice's (DOJ) Office of Violence Against Women (OVVV) and needed memorandums of understanding (MOU) with local partners including the Dubuque Police Department. The 3 -year grant would fund education, training. accountability, and prevention of Sexual Assault, Domestic Violence, Dating Violence, and Stalking on the University of Dubuque campus and provide links to local criminal justice agencies and pertinent service providers in the community. DISCUSSION The Dubuque Police Department's role as outlined in the MOU is simply to maintain the current level of service to the University of Dubuque to include response to, and investigation of these crimes, as well as provide educational and statistical resources when requested. RECOMMENDATION Based on the department's limited role as a support agency in the grant and the University of Dubuque approaching a filing deadline. I signed the MOU on behalf of the Dubuque Police Department. ACTION TO BE TAKEN This is an informational memo and no further action is required. Prepared by: Mark Dalsing DATE: Thursday, 3/21/13 RE: Grants to Reduce Sexual Assault, Domestic Violence, Dating Violence, and Stalking on Campus Program U.S. Department of Justice; Office on Violence Against Women (OVW) FROM: University of Dubuque; Department of Student Life External Memorandum of Understanding (EMOU) Project Title Ending Violence: One Green Dot At A Time Interest to Submit Grant Application As of this writing, the University of Dubuque is applying for this grant opportunity with a closing date of 3/28/13. The University of Dubuque holds interest to affiliate itself with the Green Dot curriculum and become a higher educational institution with certified instructors, while implementing its strategy and comprehensive approach. Project Abstract The Green Dot curriculum is informed by concepts and lessons learned from bodies of research and theory across disciplines including: violence against women, diffusion of innovation, public health, social networking, psychology, communications, bystander dynamics, perpetration, and marking /advertising. In contrast to historical approaches to violence prevention that have focused on victims and perpetrators, the Green Dot strategy is predicated on the belief that individual safety is a community responsibility and shifts the lens away from victims /perpetrators and onto bystanders. Program Scope 1. To develop and implement campus policies, protocols, and services that more effectively identify and respond to crimes of sexual assault, domestic violence, dating violence, and 1 stalking, and to train campus administrators, security personnel, and personnel serving on campus disciplinary or judicial boards on such policies, protocols, and services. 2. To implement and operate educational programs for the prevention of sexual assault, domestic violence, dating violence, and stalking across the college campus. Identify All Partners The first task upon grant approval will be to ensure a coordinated community response by assembling a committee. All identified members, including external and internal partners will serve on the committee. External partner representatives will consist of the following: City of Dubuque Police Department; the Riverview Center; and the Dubuque Community Y's Domestic Violence Program — New Beginnings. [A] These partners provide services to victims of sexual assault, domestic violence, dating violence, or stalking as one of their primary purposes and have demonstrated history of effective work in the field. [B] These partners address a demonstrated need in the Dubuque community by providing services that promote the dignity and self - sufficiency of victims; improving their access to resources; and creating options for victims seeking safety from perpetrator violence. And, [C] these partners do not engage in or promote activities that compromise victim safety. History of Partners These external partners have been actively engaged in co- curricular programming and academic speaking engagements on the University of Dubuque as documented over the following academic years: 2006 -2007; 2007 -2008; 2008 -2009; 2009 -2010; 2010 -2011; 2011- 2012; and 2012 -2013. These engagements have exemplified as a service provider, leadership in the community, or as a resource relevant to issues and concerns of sexual assault, domestic violence, dating violence and /or stalking. 2 36 month Commitment Serving on the Community Response Committee Each external partner will have one member representative assigned to the community response committee. Members of the committee will initiate the completion of the required needs assessment, which will measure the following: the University of Dubuque's response to sexual assault, domestic violence, dating violence and stalking; the conditions within the institution that may perpetuate these crimes, identifying the institution and community assets that will be maintained or enhanced and a comprehensive review of policies, protocols and services, in collaboration with partner agencies to ensure victim safety, while holding offenders accountable. Each external representative will receive $100 for a consultation fee, per 60 minutes of a committee meeting scheduled. During a 12 month time frame, committee meetings will not exceed 5 contacts. The $100 consultation fee payment will be forwarded in the name of the representative's agency. The community response committee will be tasked to support that project goals 1 and 2, along with their respective objectives are being fulfilled within the 36 month time frame. See attachments `Project Goal #1 and Objectives' and `Project Goal #2 and Objectives'. Training Commitment In addition to the community response commitment of external partners, within the first 6 months, each will assign no more than two representatives to participate in the Green Dot training to be held on the University of Dubuque campus, along with selected faculty and staff members. Each representative will receive $100 per day of training for the 6 day training period. Food and beverages will be provided to representatives each day of training. 3 External Partner Signatures 1 have reviewed pages 1 — 3 and agree to the commitment of the grant application Title Name Title /9m- togic- Agency Date 061- / f of Z uekcvtc6 P°c /CE ©GP7 Name Title Agency Date Internal Signatures', University of Dubuque I have reviewed pages 1 — 3 and agree to the commitment of the grant application Mark Ward, PhD Vice President for Academic Affairs Date Amy Baus, PsyD Authorized Applicant —AOR Date A/3 University of Dubuque Project Goal #1 and Objectives Goal 1: To effectively respond to crimes of sexual assault, domestic violence, dating violence, and stalking within the college campus community. Statutory Program Purpose: #2 Program Special Interest Areas: Policies, protocols and services, on the college campus Objectives Intervention Strategies: What are the actions steps? Outcomes: How will it be measured? Person Responsible: Who will assure the goal is accomplished? 1. Complete a needs assessment and strategic plan as a whole for the local college campus community within first 3 months *Complete a needs assessment with assistance from the Office on Violence Against Women (OVW) *Use data from the needs assessment to complete a comprehensive strategic plan *Data collected and analyzed *Technical assistance sought and received from OVS *A completed, comprehensive strategic plan written and accepted by OVW Project Coordinator, Assistant, Campus Cabinet Member, Committee Representatives, Partner Agencies, Law Enforcement, and Title IX Coordinator 2a. Identify office and department personnel to become certified instructors within first 6 months 2b. Identify lead safety and security officers to participate in training *Institution identifies faculty & staff members to participate based on needs *Institution identifies security personnel to participate based on needs and collaboration with local law enforcement *Campus personnel, which will represent at least 20% of the population from each office /department to be involved in training *Security personnel, which will represent at least 50% of the office Project Coordinator, Assistant, Campus Cabinet Member, Committee Representatives, the Riverview Center, the Dubuque Community Y's Domestic Violence Program, Law Enforcement, and Title IX Coordinator 3. Provide onsite training for college personnel within first 12 months *UD is hosting institution to GreenDot training *Purchase onsite training *Purchase licensing fee *Requisition cost for materials and travel for two trainers *Confirm if of faculty Project Coordinator, Assistant, and Partner Agencies 2 and staff committed and trained in Year 1, 2, & 3 *Purchase of materials for those enrolled *Pre and post test results 4. Foster a culture to implement training procedures within first 12 months *Institution appointments cabinet member to promote the application of training * Presence of active committee promoting the engagement of proactive bystander behavior *# of faculty and staff who demonstrate bystander behavior *# of students inspired messages in the campus community Project Coordinator, Assistant, Campus Cabinet Member, Committee Representatives, and Partner Agencies 5. Collaborate with non - governmental services to monitor effectiveness within first 12 months *Partner agencies are actively engaged in the monitoring of the training's effectiveness *Presence of an active committee promoting the engagement of proactive bystander behavior *# of active engagements on college campus for speaking engagements; event implementation within academic and non - academic functions Project Coordinator, Assistant, Campus Cabinet Member, Committee Representatives, the Riverview Center, and Dubuque Community Y's Domestic Violence Program 6. Review policies, protocols, and services within first 24 months *Cabinet member conducts an internal review of their institution *Minutes of committee meetings demonstrating policy review *Evidence of communication between individual cabinet member and each Project Coordinator, Assistant, Campus Cabinet Member, and Committee Representatives 2 3 office /department represented by the institution 7. Report outcomes *Committee reviews *Recommendations Project Coordinator, within first 24 outcome(s) for areas made known to Assistant, and months of gaps, best campus Board of Campus Cabinet practices, and improvements Trustees Member 3 University of Dubuque Project Goal #2 and Objectives Goal 2: To effectively implement and operate educational programs for the prevention of sexual assault, domestic violence, dating violence, and stalking across the college campus. Statutory Program Purpose: 43 Program Special Interest Areas: Prevention programming Objectives Intervention Strategies: What are the actions steps? Outcomes: How will it be measured? Person Responsible: Who will assure the goal is accomplished? Project Coordinator, Assistant, Campus Cabinet Member, Committee Representatives, the Riverview Center, and Dubuque Community Y's Domestic Violence Program 1. Develop a mandatory prevention and education program within first 6 months *Program curriculum will review sexual assault, domestic violence, dating violence, and stalking * Topical areas will incorporate systemic information, awareness, resources, and student code of conduct *All incoming students, which represent first year and transfer students will receive the mandatory educational program *Student registration restrictions will be lifted upon approval of participation 2. Implement a bystander intervention program within first 12 months *Certified instructors will provide lesson plans to students *Instruction will cover cross disciplines including: violence against women, social networking, bystander dynamics, perpetration, and public health concerns relevant to sexual assault, domestic violence, dating violence, and stalking *Pre and post testing provided by the licensing agreement o GreenDot Project Coordinator, Assistant, Campus Cabinet Member, Committee Representatives, and the Riverview Center, and Dubuque Community Y's Domestic Violence Program 3. Review efficiency of curriculum amongst study body within first 12 *Institution establishes a sub- committee of certified instructors to *Minutes of sub- committee meetings demonstrating implementation and Project Coordinator, Assistant, Campus Cabinet Member, and Committee 1 months review the efficiency of the intervention program review of program *Evidence of communication between sub- committee Facilitator, Project Coordinator, and Campus Cabinet Representatives Member 4. Report outcomes *Sub- committee *Recommendations Project Coordinator, within first 24 reviews outcome(s) made known to Assistant, and months for areas of gaps, best Project Coordinator Campus Cabinet practices, and improvements and Campus Cabinet Member Member *Recommendations made known to campus Board of Trustees 2