Bunker Hill Pump Station Improvement ProjectTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
kital
All- America City
II 111!
2012
SUBJECT: Authorize Public Bidding for the Bunker Hill Pump Station Improvement
Project CIP #740 -1422, Fund Balance - $536,888
DATE: March 25, 2013
Water Department Manager Bob Green recommends initiation of the bidding process
for the Bunker Hill Pump Station Improvement Project, and further recommends that a
public hearing be set for April 15, 2013.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
btitt44 kr,„709,,,
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
Masterpiece on the Mississippi
Dubuque
ktratd
All - America City
'1 111!
2012
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Authorize public bidding for the Bunker Hill Pump Station Improvement
Project CIP #740 -1422, Fund Balance - $536,888
DATE: March 21, 2013
INTRODUCTION
The attached Resolutions authorize the bidding procedure for the Bunker Hill Pump
Station Improvement Project.
DISCUSSION
The Bunker Hill Pumping Station Improvement Project consists of the construction of a
new pumping facility to replace the existing 140 year old station that has deteriorated
beyond repairs. This station provides control and booster pumps from pressure zone 1
to pressure zone 3 in the city distribution system. The project consists of various
components, the major items being: demolition of the existing pumping facility building,
the construction of a new 30'x40' block and brick building, with two 125 HP booster
pumps, 12" DIP process piping, electrical, plumbing and mechanical components,
standby power and site work (including PCC parking and driveway, site grading,
fencing, seeding and 480 LF of 12" DIP water main installation including valves and
hydrants).
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing Notice on Plans & Specifications
Public Hearing on Plans & Specifications
Pre -bid Conference
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Project Completion Date
April 1, 2013
April 5, 2013
April 5, 2013
April 15, 2013
April 17, 2013
April 25, 2013
May 6, 2013
October 31, 2013
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the specifications
for the Bunker Hill Pump Station Improvement Project, and to establish the date of April
15, 2013 for the public hearing on the specifications for this project and hereby
authorize the City Clerk to advertise for bid proposals.
BUDGET IMPACT
The estimate of probable cost for Bunker Hill Pump Station Improvement Project is as
follows:
Estimated Construction Cost $614,000.00
Contingency (5 %) $ 31,000.00
Engineering Design & Inspection Fees $ 72,500.00
Total Estimated Project Cost $717,500.00
The project funding summary is as follows:
CIP NO. FUND DESCRIPTION
740 -1422 Bunker Hill Pump Station
Improvement Project
FUND AMOUNT BUDGETED
$ 565,225.00
BUDGET DEFICIT
$152,275.00
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO.
740 -2261
FUND DESCRIPTION
Ramp Utility Relocation
CURRENT BALANCE
$ 390,734.60
HISTORY
CIP 740 -2261 Ramp Utility Relocation
These funds were originally allocated to support infrastructure improvements to the
city's water distribution system along Central Ave. as part of the new 9th Street Parking
Ramp Project and later as part of the Historic Millwork District Project. Over time, as
these projects were better defined and were constructed resulted in some of the
identified funds were not being utilized.
FY13 monies budgeted in this account were $631,861. To date, these monies have
supported a 12 inch water main extension along 5th Street to Ice Harbor Drive located
within the Port of Dubuque at an estimated cost of $191,126.40. These funds will also
support the proposed 8 inch water main extension along Elm Street from 9th to 11th
Street (Intermodal Parking Ramp Project) at an estimated cost of $98,000.00.
At this time, there is an estimated fund balance in this account in the amount of
$390,734.40. In review of this CIP and its proposed future activities, there will be a
surplus fund balance in the estimated amount of $292,734.40. $92,198.50 of the
surplus fund has been allocated to the Asbury Tank Reconditioning Project, leaving
$200,535.90 available. We are requesting that part of this surplus be approved to
support the projected increase cost to the Bunker Hill Pump Station Improvement
Project. The total cost increase will be determined when the proposals are received.
ACTION TO BE TAKEN
The City Council is requested to establish the date of the Public Hearing on the
specifications for this project and to authorize the City Clerk to advertise for proposal
through the adoption of the enclosed Resolutions.
BG:jr
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Jacqueline Rodriguez, Water Plant Manager
File
RESOLUTION NO. 104 -13
BUNKER HILL PUMP STATION IMPROVEMENT PROJECT
PRELIMINARY APPROVAL OF THE SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON THE
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
construction cost for the project to improve the Bunker Hill Pump Station are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 15th day of April, 2013, at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be published
not Tess than four days nor more than twenty days prior to the date of such hearing. At
the hearing, any interested person may appear and file objections to the proposed
specifications, form of contract, or estimated cost of the Project.
The Bunker Hill Pump Station Improvement Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the improvements
herein provided, by publishing the attached Notice to Bidders to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall
be published not Tess than four but not more than forty -five days before the date for
filing bids before 2:00 p.m. on the 25th day of April, 2013. Bids shall be opened and read
by the City Clerk at 2:00 p.m. and will be submitted to the City Council for final action at
the public hearing at 6:30 p.m. on the 6th day of Mar, 2013, in the Historic Federal
Building Council Chambers (Second Floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved thisl s tday of April, 2013.
0I,
Roy D. B,J•I, Mayor
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WATER SYSTEM IMPROVEMENTS
BUNKER HILL PUMPING FACILITY 2013
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each
improvement as stated below must be filed before 2:00 p.m. on the 25th day of April, 2013, in the
Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be
opened and bids tabulated at 2:00 p.m. on April 25, 2013, at City Hall - Conference Room A, 50
West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on
May 6, 2013. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement shall be
commenced within 10 days after the Notice to Proceed has been issued and shall be fully
completed within 180 consecutive calendar days.
Mandatory Pre -Bid Conference. A mandatory pre -bid conference will be held at 10:00 a.m. on
April 17, 2013, at 10:00 a.m. at City Hall - Conference Room A, 50 West 13th Street, Dubuque,
Iowa. Work on each improvement shall be commenced within 10 days after the Notice to Proceed
has been issued and shall be fully completed within 180 consecutive calendar days.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the
successful bidder will enter into a contract for the work bid upon and will furnish after the award of
contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance
of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid
security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in
the form of a cashier's check or certified check drawn on a state - chartered or federally chartered
bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory to the
governmental entity. The bid bond shall contain no conditions excepted as provided in this section.
Contract Documents. Copies of the plans and specifications prepared by IIW, P.C. may be
obtained from Tri -State Blueprint, 696 Central Avenue, Dubuque, Iowa 52001, phone 563 -556-
3030. No deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given
to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic
labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will
be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
The extent of the work involved in the City of Dubuque, Iowa, Water System Improvements Bunker
Hill Pumping Facility 2013 project consists of the construction of a new pumping facility to provide
control and booster pumping from pressure zone 1 to pressure zone 3 in the city distribution
system. The project consists of various components, the major items being: demolition of the
existing pumping facility building, the construction of a new 30'x40' block and brick building, with
two 125 HP booster pumps, 12" DIP process piping, electrical, plumbing and mechanical
components, standby power and site work (including PCC parking and driveway, site grading,
fencing, seeding and 480 LF of 12" DIP water main installation including valves and hydrants).
A -1
NOTICE OF PUBLIC HEARING OF THE CITY COUNCIL OF DUBUQUE, IOWA, ON
THE MATTER OF THE SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST FOR THE BUNKER HILL PUMP STATION IMPROVEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed specifications, form of contract and estimated cost for
the Bunker Hill Pump Station Improvement Project, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 15th day of April, 2013, in the Historic
Federal Building Council Chambers (Second Floor) 350 West 6th Street, Dubuque,
Iowa. The scope of the Project is as follows:
The Bunker Hill Pumping Station Improvement Project consists of the construction of a
new pumping facility to provide control and booster pumping from pressure zone 1 to
pressure zone 3 in the city distribution system. The project consists of various
components, the major items being: demolition of the existing pumping facility building,
the construction of a new 30'x40' block and brick building, with two 125 HP booster
pumps, 12" DIP process piping, electrical, plumbing and mechanical components,
standby power and site work (including PCC parking and driveway, site grading,
fencing, seeding and 480 LF of 12" DIP water main installation including valves and
hydrants).
Copies of supporting documents for the public hearing are on file in the City Clerk's
Office and may be viewed during normal working hours.
Written comments regarding the above public hearing may be submitted to the City
Clerk's Office on or before said time of public hearing. Any visual or hearing- impaired
persons needing special assistance or persons with special accessibility needs should
contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48
hours prior to the meeting.
Published by order of the City Council given on the 1st day of April, 2013.
Kevin Firnstahl, City Clerk