Sustainable Dubuque Community Grant RecommendationsTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Sustainable Dubuque Community Grant Application
DATE: March 27, 2013
Dubuque
kital
All- America City
II 111!
2012
In Fiscal Year 2013, the City Council approved $25,000 to fund a new Sustainable
Dubuque Community Grant program. The intentions of the grant program are to
demonstrate that anyone can be involved in the Sustainable Dubuque initiative; to reach
out to a diverse set of community partners, including nonprofits, businesses,
neighborhood associations and individuals; and track measurable impact in the
community. Grants will be available, up to a maximum of $2,500, to any nonprofit,
business, organization, neighborhood association or group of formally or informally
organized residents.
Sustainable Community Coordinator Cori Burbach recommends City Council approval
of the attached Sustainable Dubuque Community Grant Program. The first application
due date will be May 1, 2013.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Cori Burbach, Sustainable Community Coordinator
Masterpiece on the Mississippi
TO: Mike Van Milligen, City Manager
FROM: Cori Burbach, Sustainable Community Coordinator
SUBJECT: Sustainable Dubuque Community Grant application
DATE: March 26, 2013
Dubuque
teal
All- America City
1111r
2012
Introduction
The purpose of this memo is to request City Council approval of the attached
Sustainable Dubuque Community Grant program. The goal of the program is to issue
grants to community groups to help them implement engaging and educational
sustainability projects in Dubuque.
Background
In FY2013, the City Council approved $25,000 to fund a new Sustainable Dubuque
Community Grant program. In 2012, the Sustainable Dubuque Collaboration was
formed to continue the education and engagement work of the original Sustainable
Dubuque Task Force and the Dubuque 2.0 steering committee. The core members of
the Collaboration, facilitated by the Sustainable Community Coordinator, have been
meeting for one year and have provided input on the grant program. The goal of the
program is to engage community partners in achieving measurable progress towards a
more sustainable and resilient community.
Discussion
Following City Council approval of the grant program, the Sustainable Dubuque
Collaboration discussed the intended outcomes. The intentions of the grant program as
defined by the Collaboration are to demonstrate that anyone can be involved in the
Sustainable Dubuque initiative; to reach out to a diverse set of community partners,
including nonprofits, businesses, neighborhood associations and individuals; and track
measurable impact in the community. In order to engage a diverse audience, the
application is intended to be simple for applicants and reviewers. Grants will be
available, up to a maximum of $2,500, to any nonprofit, business, organization,
neighborhood association or group of formally or informally organized residents.
Applications will be reviewed on a quarterly basis. Recipients will be required to
quantitatively and qualitatively report on the impact or their project, and a complete
summary of impact will be provided to the City Council and Sustainable Dubuque
Collaboration as well as to the public via the Sustainable Dubuque website and other
media.
Collaboration members reached out to individuals who have expressed interest in
supporting the Sustainable Dubuque initiative and the following has committed to being
part of a grant review team:
• Judy Giesen, Resurrection Parish Green Team
• Rob Williams, Dubuque Bike Coop
• Terry Mozena, Premier Bank & Winter Farmers Market
• Julie Beck, Environmental Stewardship Advisory Commission
• Marrichelle Glover- Multicultural Family Center
• Cori Burbach, City of Dubuque
• Nikola Pavelic, City of Dubuque
• Anderson Sainci, Sustainable Dubuque AmeriCorps VISTA
With City Council approval, the first application due date would be May 1, 2013. The
grant review team and Collaboration will work through traditional marketing and
outreach venues and reach out to new partners in order to broadly market the
opportunity and attract organizations and individuals who have not historically been
involved in the Sustainable Dubuque initiative. In soliciting and reviewing applications,
the review team will also take care to ensure that all eleven sustainability principles are
addressed.
REQUESTED ACTION
I respectfully request City Council approval of the Sustainable Dubuque Community
Grant process and the associated application.
Cc. Nikola Pavelic, Community Engagement Coordinator
Jenny Larson, Budget Director
Sustainable Dubuque Collaboration members
2
SUSTAINABLE
DUBUQUE
viable livable • egreitable
How can you create a more Sustainable Dubuque?
2013 Sustainable Dubuque Community Grant Program
In 2006, a community task force was created to define a vision to make Dubuque a more sustainable
community. After nearly two years of work, they delivered to the City Council and greater community this
definition of sustainability:
"Dubuque is a viable, livable and equitable community. We embrace economic prosperity, environmental
integrity, and social /cultural vibrancy to create a sustainable legacy for generations to come."
Helping to define that vision were 11 sustainability principles: Regional Economy, Smart Energy Use,
Resource Management, Community Design, Green Buildings, Healthy Local Foods, Community
Knowledge, Reasonable Mobility, Healthy Air, Clean Water, and Native Plants & Animals. For more
information on the Sustainable Dubuque initiative, please visit www.sustainabledubuaue.orq.
Since their work, numerous community -led initiatives have helped us move toward our goals, including
programs led by both the public and private sector and actions taking place in individual homes and
businesses.
About the Sustainable Dubuque Community Grant Program
The goal of the Sustainable Dubuque Community Grant Program is to provide funding to assist non-
profits, businesses, clubs, organizations, and groups of passionate residents in implementing their ideas
to make Dubuque a more sustainable place and to demonstrate that everyone can be part of the
Sustainable Dubuque initiative.
Grants may be awarded to any group of individuals to implement a project that helps to achieve the
Sustainable Dubuque vision and includes a component of community education and/or engagement.
Grants can be submitted at any time during the calendar year, although they will be reviewed based on
quarterly deadlines of May 1 and September 1, 2013 and January 1 of 2014. Applications will be
reviewed by a citizen community, and recipients will be notified of the status of their application by May
15, September 15, and January 15, depending on the quarter in which the application is submitted.
Grant Guidelines
1. Grant must address at least one of the Sustainable Dubuque principles.
2. Grant must include an education and/or engagement component.
3. Any marketing, advertising or educational materials produced should acknowledge Sustainable
Dubuque support by including the Sustainable Dubuque logo. We are happy to assist with this
item.
Amount of Award
$25,000 is available to fund community projects. Grants will be awarded up to a maximum of $2,500 per
project.
Eligibility
Any group of individuals located within Dubuque city limits is eligible to apply. "Group" can refer to a non-
profit, business, club, organization, neighborhood association, or group of individuals, provided one
individual is willing to be the primary contact who is responsible for fiscal interactions and measurement
of impact.
Target Audience
Proposals must target, at a minimum, residents or businesses located in Dubuque. It is acceptable to
target individuals in addition to this audience, such as Dubuque County residents. Preference may be
given for proposed projects that target a traditionally unengaged population.
Required Measurement of Impact/Success
We want to share your successes and lessons learned with others! One of the requirements of this
program is measurement of the impact of your project. This could mean counting the number of people
who attend your event, or calculating the greenhouse gases avoided when individuals biked instead of
drove their cars. You can tell your story through numbers, stories, photos, or video. We will work with
you to collect this information. Let us know if you would like assistance in measuring your impact.
Contact Information:
For more information or to ask any questions you have, please contact the Sustainability Office:
Cori Burbach, Sustainable Community Coordinator (cburbach @cityofdubuque.org)
Anderson Sainci, Sustainable Dubuque VISTA (asainci @cityofdubuque.org)
Phone: 563-589-4110
50 W 13th St
Dubuque IA 52001
SUSTAINABLE
DUBUQUE
viable • livable • equitable
We are excited to read about your ideal The questions below will help us better understand what you
want to do, why and with whom. For a quick example of how to fill out this application please see the
attached sample version.
Project Name:
Lead Community Group /Organization(s):
Project Leader: Phone: Email:
Additional Contact:
Phone: Email:
1.Tell us about your idea by providing us information about: what your idea is; who your idea is going to
effect; when and where it will take place; how it will be funded, staffed, and kept alive; why this idea
matters and to whom. (200 word maximum)
2. a. Which of the Sustainable Dubuque principles does your project support? (Please check all that
apply.)
_ Regional Economy _ Smart Energy Use _ Resource Management
_ Community Design _ Green Buildings _ Healthy Local Foods
_ Community Knowledge _ Reasonable Mobility _ Healthy Air
Clean Water Native Plants & Animals
b. Tell us how your project addresses the principle(s) checked above. (100 word maximum)
3. Who is your project going to serve and /or involve? Please be as specific as possible. (50 word
maximum)
4. Budget: How much money are you requesting (maximum of $2,500)? Please provide a brief
description.
Supplies:
Facility rental:
Marketing /advertising:
Educational materials:
Food:
Other:
Total budget:
5. What community assets will you contribute to this project? Please provide a brief description.
Financial match:
Individual volunteer hours:
Organization or association involvement:
Connection to a traditionally unengaged population:
Donation of space, equipment or supplies:
Partnership with another event or initiative happening in the community:
6. How will you know your project is a success? How will you measure the impact of your project? (100
word maximum)
7. Tell us about any experience you've had impacting your community. If appropriate, please describe
any prior community based projects you or your group has worked on, including target audience, method
and results. (150 word maximum)
8. If your proposal is not funded, can we still share your story in a community "idea bank" with the hope
that we can find someone else in the community to help you achieve this project?
Yes
No
SUSTAINABLE
DUBUQUE
viable livable • egreitable
How can you create a more Sustainable Dubuque?
2013 Sustainable Dubuque Community Grant Program
In 2006, a community task force was created to define a vision to make Dubuque a more sustainable
community. After nearly two years of work, they delivered to the City Council and greater community this
definition of sustainability:
"Dubuque is a viable, livable and equitable community. We embrace economic prosperity, environmental
integrity, and social /cultural vibrancy to create a sustainable legacy for generations to come."
Helping to define that vision were 11 sustainability principles: Regional Economy, Smart Energy Use,
Resource Management, Community Design, Green Buildings, Healthy Local Foods, Community
Knowledge, Reasonable Mobility, Healthy Air, Clean Water, and Native Plants & Animals. For more
information on the Sustainable Dubuque initiative, please visit www.sustainabledubuaue.orq.
Since their work, numerous community -led initiatives have helped us move toward our goals, including
programs led by both the public and private sector and actions taking place in individual homes and
businesses.
About the Sustainable Dubuque Community Grant Program
The goal of the Sustainable Dubuque Community Grant Program is to provide funding to assist non-
profits, businesses, clubs, organizations, and groups of passionate residents in implementing their ideas
to make Dubuque a more sustainable place and to demonstrate that everyone can be part of the
Sustainable Dubuque initiative.
Grants may be awarded to any group of individuals to implement a project that helps to achieve the
Sustainable Dubuque vision and includes a component of community education and/or engagement.
Grants can be submitted at any time during the calendar year, although they will be reviewed based on
quarterly deadlines of May 1 and September 1, 2013 and January 1 of 2014. Applications will be
reviewed by a citizen community, and recipients will be notified of the status of their application by May
15, September 15, and January 15, depending on the quarter in which the application is submitted.
Grant Guidelines
1. Grant must address at least one of the Sustainable Dubuque principles.
2. Grant must include an education and/or engagement component.
3. Any marketing, advertising or educational materials produced should acknowledge Sustainable
Dubuque support by including the Sustainable Dubuque logo. We are happy to assist with this
item.
Amount of Award
$25,000 is available to fund community projects. Grants will be awarded up to a maximum of $2,500 per
project.
Eligibility
Any group of individuals located within Dubuque city limits is eligible to apply. "Group" can refer to a non-
profit, business, club, organization, neighborhood association, or group of individuals, provided one
individual is willing to be the primary contact who is responsible for fiscal interactions and measurement
of impact.
Target Audience
Proposals must target, at a minimum, residents or businesses located in Dubuque. It is acceptable to
target individuals in addition to this audience, such as Dubuque County residents. Preference may be
given for proposed projects that target a traditionally unengaged population.
Required Measurement of Impact/Success
We want to share your successes and lessons learned with others! One of the requirements of this
program is measurement of the impact of your project. This could mean counting the number of people
who attend your event, or calculating the greenhouse gases avoided when individuals biked instead of
drove their cars. You can tell your story through numbers, stories, photos, or video. We will work with
you to collect this information. Let us know if you would like assistance in measuring your impact.
Contact Information:
For more information or to ask any questions you have, please contact the Sustainability Office:
Cori Burbach, Sustainable Community Coordinator (cburbach @cityofdubuque.org)
Anderson Sainci, Sustainable Dubuque VISTA (asainci @cityofdubuque.org)
Phone: 563-589-4110
50 W 13th St
Dubuque IA 52001
SUSTAINABLE
DUBUQUE
viable • livable • equitable
We are excited to read about your ideal The questions below will help us better understand what you
want to do, why and with whom. For a quick example of how to fill out this application please see the
attached sample version.
Project Name:
Lead Community Group /Organization(s):
Project Leader: Phone: Email:
Additional Contact:
Phone: Email:
1.Tell us about your idea by providing us information about: what your idea is; who your idea is going to
effect; when and where it will take place; how it will be funded, staffed, and kept alive; why this idea
matters and to whom. (200 word maximum)
2. a. Which of the Sustainable Dubuque principles does your project support? (Please check all that
apply.)
_ Regional Economy _ Smart Energy Use _ Resource Management
_ Community Design _ Green Buildings _ Healthy Local Foods
_ Community Knowledge _ Reasonable Mobility _ Healthy Air
Clean Water Native Plants & Animals
b. Tell us how your project addresses the principle(s) checked above. (100 word maximum)
3. Who is your project going to serve and /or involve? Please be as specific as possible. (50 word
maximum)
4. Budget: How much money are you requesting (maximum of $2,500)? Please provide a brief
description.
Supplies:
Facility rental:
Marketing /advertising:
Educational materials:
Food:
Other:
Total budget:
5. What community assets will you contribute to this project? Please provide a brief description.
Financial match:
Individual volunteer hours:
Organization or association involvement:
Connection to a traditionally unengaged population:
Donation of space, equipment or supplies:
Partnership with another event or initiative happening in the community:
6. How will you know your project is a success? How will you measure the impact of your project? (100
word maximum)
7. Tell us about any experience you've had impacting your community. If appropriate, please describe
any prior community based projects you or your group has worked on, including target audience, method
and results. (150 word maximum)
8. If your proposal is not funded, can we still share your story in a community "idea bank" with the hope
that we can find someone else in the community to help you achieve this project?
Yes
No